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Other ONTOLICA Products

Other ONTOLICA Products

docs.surfray.com is our new unified documentation experience For additional documentation on our products, please visit: Here you will find the most known information, answers to your questions. Try the search box in the upper right…

Ontolica Search & Preview 2013

Documentation » Download Documentation » Ontolica Search & Preview 2013

Ontolica Search & Preview 2013 download documentation Latest pdf versions of Ontolica Search & Preview download documentation can be downloaded from the following links. Ontolica Preview Administration and Installation guide …

Upgrade Ontolica Search & Preview

Knowledgebase » Install, Upgrade & Migrate » Upgrade Ontolica Search & Preview

Ontolica Search & Preview – Upgrade to the latest version ALWAYS USE THE QUICK START GUIDE GENERAL UPGRADE GUIDE The general upgrade guide, don’t handle special set-up etc. Uninstall the backend, (conversion and gatherer services) using the Windows…

Install Ontolica Search & Preview

Knowledgebase » Install, Upgrade & Migrate » Install Ontolica Search & Preview

Ontolica Search & Preview – Install the latest version ALWAYS USE THE QUICK START GUIDE Unpack the installation package for the new version to a folder on the server running SharePoint Central Administration. Run setup.exe from that folder and install all…

Ontolica Search & Preview 2010

Software Download » Ontolica Search & Preview 2010

Download the latest software version of Ontolica Search & Preview 2010 We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Ontolica Search & Preview…

Ontolica Search & Preview 2007

Software Download » Ontolica Search & Preview 2007

Download ONTOLICA Search & Preview 2007 If you need to Download 2007 please contact our Support & Service Center Many customers are still running solutions with 2007, so we still make it possible to get limited support & service on the ONTOLICA Search & Preview…

Ontolica Search & Preview 2010

Documentation » Download Documentation » Ontolica Search & Preview 2010

Ontolica Preview 2010 documentation Latest pdf versions of Ontolica Preview documentation can be downloaded from the following links Ontolica Preview Adminstration and Installation guide.pdf Ontolica Search for…

Ontolica Search & Preview 2016

Software Download » Ontolica Search & Preview 2016

Download the latest software version of Ontolica Search & Preview 2016 We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Ontolica Search & Preview…

Ontolica Search & Preview 2013

Software Download » Ontolica Search & Preview 2013

Download the latest software version of Ontolica Search & Preview 2013 We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Ontolica Search & Preview…

Why Ontolica Search & Preview

Introduction » Why Ontolica Search & Preview

Ontolica provides the ability to gather documents and files from multiple sources and merge it all into One high speed solid SharePoint solution ONTOLICA 1. Allows for wide optional document and files support 2. Provides…

Ontolica Preview

Documentation » Quick Start Guide for Search & Preview 2013 » Ontolica Preview

Ontolica Preview For Search & Preview 2013 Introduction After the Ontolica Preview solution has been installed and deployed, the Ontolica Preview feature will be added to the list of farm features and by default it is activated automatically. The site…

Ontolica Search

Documentation » Quick Start Guide for Search & Preview 2013 » Ontolica Search

Ontolica Search for Search & Preview Activating Ontolica Features All Ontolica farm-wide features are automatically activated at the SharePoint farm level and this can be verified at Central Administration > System Settings > Manage farm features. If you…

Ontolica Preview 2010 documentation

Documentation » Download Documentation » Ontolica Search & Preview 2010 » Ontolica Preview 2010 documentation

Ontolica Preview 2010 documentation Latest pdf versions of Ontolica Preview documentation can be downloaded from the following links: Ontolica Preview Administration and Installation guide.pdf Ontolica Preview Supported Formats.pdf Preview Architecture and…

Installing Ontolica Preview Database

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Installing Ontolica Preview Database

Ontolica Preview database needs to be installed to store first-page-preview images of documents and Web pages indexed by SharePoint. This database will also be used to temporarily store (cache) preview images from live conversion when the full-document-preview option…

Adding the Ontolica Preview Web Part to a Search Center

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Adding the Ontolica Preview Web Part to a Search Center

To add visual search functionality to your search center, first of all, please make sure that the Ontolica Preview for Search feature is activated in the Site Actions > Site Settings > Site collection features. That will make the Ontolica Preview for Search Web Part…

Configuring Ontolica Search Box

Documentation » Quick Start Guide 2010 & 2013 » Ontolica Search » Configuring Ontolica Search Box

Configuring Ontolica Search Box To enable the Ontolica Search Box, please go to Central Administration > Application Management > Manage Web Application. Select the Web application from the list and then click on the Manage Features option on the ribbon. On the Manage…

Ontolica Search – Modules

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Modules » Ontolica Search – Modules

Figure: The Manage Ontolica Modules page of the SharePoint central administration The following links are provided under the Ontolica Search heading. Use them to access each of the various functions available at your current site level: • Manage Search Tabs:…

Ontolica Preview Back-end Installation

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Ontolica Preview Back-end Installation

After installing the Ontolica Preview solution you can proceed with the installation of the Preview Back-end Installer. Open the Preview Back end Installer folder (installation package) and run the installer. You need to run this installer on all Web front-end machines…

Creating Ontolica Search Center

Documentation » Quick Start Guide 2010 & 2013 » Ontolica Search » Creating Ontolica Search Center

Creating Ontolica Search Center An Ontolica Search Center can be created in a given site collection after activating the Ontolica Search feature for that site collection. The feature is activated at site collection root site > Site Actions > Site Settings > Site…

Upgrading Ontolica Preview Back-end

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Upgrading Ontolica » Upgrading Ontolica Preview Back-end

The upgrade process of the Ontolica Preview Back-end involves removing the existing version and installing a later version of the Ontolica Preview Gatherer and Conversion services. Removing the Ontolica Preview Back-end requires either the previous or later version of…

Ontolica Search Intelligence

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Modules » Ontolica Search Intelligence

Figure: The Manage Ontolica Modules page of the SharePoint central administration site (Ontolica Search Intelligence enabled) The following links are provided under the Ontolica Search Intelligence heading. Use them to access each of the various functions available…

Property Ontolica Search Syntax

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Property Ontolica Search Syntax

In addition to the standard, free-text searches, Ontolica also enables you, via the free-text input field, to search for specific document properties such as: • Author: The name of the person who last modified the document • Title: The document title • Creation…

Ontolica Search documentation SP2010

Documentation » Download Documentation » Ontolica Search & Preview 2010 » Ontolica Search documentation SP2010

Ontolica Search documentation SP2010 Latest pdf versions of Ontolica Search documentation can be downloaded from the following links: Ontolica Search for SharePoint 2010 – Administrator’s Guide.pdf Documentation about installation can be downloaded…

The Ontolica Search Center

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » The Ontolica Search Center

Like the standard search feature of SharePoint 2013, Ontolica makes use of a search center, which is a SharePoint subsite that provides pages for displaying search-result (possibly in each of several styles) and advanced search forms as needed. All search forms in the…

15 – Ontolica Search Syntax

Documentation » Administrator Guide » 15 – Ontolica Search Syntax

Constructing Search Strings — Boolean Operators — Wildcard Searches — Phrase Searches — Property Searches — Complex Search…

Using the Ontolica Search Box

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Using the Ontolica Search Box

The Ontolica Search Box is a Web control that creates a simple text field, which enables users to search the SharePoint content index and view results on a page from the Ontolica Search Center. Unlike most Ontolica Web Parts, the Search Box is not affected by any…

Activating and Deactivating Ontolica Search and Ontolica Search Intelligence

Documentation » Administrator Guide » 4 – Activating and Deactivating » Activating and Deactivating Ontolica Search and Ontolica Search Intelligence

Ontolica Search and Ontolica Search Intelligence are implemented as a standard SharePoint “Feature”, which means that it can be activated or deactivated at the farm or collection level. • When deactivated at the collection level, its features will not be…

12 – The Ontolica Search Box

Documentation » Administrator Guide » 12 – The Ontolica Search Box

Using the Ontolica Search Box Adding an Ontolica Search Box to Your Site Using the Search Box with “My Sites” Search Box Settings and Inheritance — Farm-Level…

Creating an Ontolica Search Center

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Creating an Ontolica Search Center

The Ontolica search center exists as its own “site” in SharePoint, and is, therefore, part of a site collection and is usually shown as its own tab in the SharePoint application seen by users. To add an Ontolica search center, you will also, therefore, use…

Ontolica Search 4.0 Administrator’s Guide (SP2007)

Documentation » Download Documentation » Ontolica Search & Preview 2007 » Ontolica Search 4.0 Administrator’s Guide (SP2007)

Ontolica Search 4.0 Administrator’s Guide (SP2007) Link: http://support.surfray.com/download/Docs/Ontolica/Search/SP2007/Ontolica Search 4.0 Administrator’s Guide (SP2007).pdf

Search Result Actions (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Result Actions (Ontolica Web Parts)

The search result actions feature provides links for working with a given search result. The features available are defined by the Search Result Actions settings for each search tab. In the default XSLT template provided with Ontolica, result actions cause each link in…

Display Options (Ontolica Search Hint Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Hint Web Part » Display Options (Ontolica Search Hint Web Part)

Use the Display Options setting to specify CSS styles for controlling the format of the table in which the message will be displayed The Search Hint Web Part emits your settings here as values for an XML element named . The default XSLT template places these as value…

Adding the Ontolica Preview Web Part to a Document Library

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Adding the Ontolica Preview Web Part to a Document Library

To add visual document navigation functionality to a SharePoint document library you will need to create a column of type Ontolica Preview Column for Libraries. Activating the Ontolica Preview for Libraries feature in the site collection features list makes the…

5 – Setup an Ontolica Search Center

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center

The Ontolica Search Center Creating an Ontolica Search Center Search Center Result Pages — Adding a New Result Page — Result Page Web Parts — Result Page Search Settings (Search Tab…

Ontolica Search 3.2 Administrator’s Guide (SP2007)

Documentation » Download Documentation » Ontolica Search & Preview 2007 » Ontolica Search 3.2 Administrator’s Guide (SP2007)

Ontolica Search 3.2 Administrator’s Guide (SP2007) Ontolica Search 3.2 Administrator’s Guide for SharePoint 2007 Link: http://download.surfray.com/download/Docs/Ontolica/Search/SP2007/Ontolica Search 3.2 Administrator’s Guide…

Creating an Ontolica Search Intelligence Center

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Creating an Ontolica Search Center » Creating an Ontolica Search Intelligence Center

The Ontolica search Intelligence center exists as its own “site” in SharePoint similar to that of Ontolica Search Center, and is, therefore, part of a site collection and is usually shown as its own tab in the SharePoint application seen by users. To add an…

Ontolica Search Box SearchAsYouType displays no results

Knowledgebase » SharePoint TIPS and TRICKS » Ontolica Search Box SearchAsYouType displays no results

Ontolica Search Box SearchAsYouType displays no results The ?Search As You Type? a feature of the Ontolica Search Box displays no results for Context Scopes (example: “This Site”, “This List” and “This Folder”) To resolve the…

XSLT Template (Ontolica Search Hint Web Part)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Hint Web Part » XSLT Template (Ontolica Search Hint Web Part)

The XSLT Template settings for the Search Hint Web Part enable you to control the HTML format of the display created by this part. The XML generated by this Web part is very simple, containing just the layout style setting and the text to be displayed. The following…

Adding the Ontolica Preview Web Part to an Aggregate Center

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Adding the Ontolica Preview Web Part to an Aggregate Center

You will need to activate the Ontolica Preview for Aggregate feature in the site collection features list to be able to add the Web part to an Ontolica Aggregate Center. Then go to your Ontolica Aggregate Center and select Site Actions > Edit Page option. Locate the…

Ontolica Aggregate

Documentation » Quick Start Guide for Search & Preview 2013 » Ontolica Aggregate

Ontolica Aggregate For Search & Preview 2013 Introduction Ontolica Aggregate is a virtual library solution for SharePoint that provides functionality to present views of documents from entire SharePoint farm and also from external content sources indexed…

Upgrading Ontolica

Documentation » Quick Start Guide for Search & Preview 2013 » Upgrading Ontolica

Upgrading Ontolica For Search & Preview 2013 Upgrade Ontolica Mondules To upgrade Ontolica modules you will need to run the Setup.exe program from the main folder of the installation package on one of the Web front-end servers in your SharePoint farm,…

Configuring Scopes for the Ontolica Search Box Web Control

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Introduction to Search Scopes » Configuring Scopes for the Ontolica Search Box Web Control

Configuring Scopes for the Ontolica Search Box Web Control The Ontolica Search Box Web Control is intended to be included on nearly every page on every site. It creates a simple search box that takes very little screen real estate, thereby making it easy for users to…

Configuring Scopes for the Ontolica Search Dialog Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Introduction to Search Scopes » Configuring Scopes for the Ontolica Search Dialog Web Part

Configuring Scopes for the Ontolica Search Dialog Web Part The Ontolica Search Dialog Web Part is usually included on pages of the Ontolica Search Center (though you might also use this Web part on other pages, you would more typically use the Search Box Web Control…

Adding an Ontolica Search Box to Your Site

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Adding an Ontolica Search Box to Your Site

The standard SharePoint site templates delivered by Microsoft include a delegate web control named “SearchBox”. This control is placed on a high-level master page that is inherited by nearly all other pages in each SharePoint site collection. This control…

How to change the title of Ontolica Search Center?

Knowledgebase » SharePoint TIPS and TRICKS » How to change the title of Ontolica Search Center?

How to change the title of Ontolica Search Center? When you create a new Ontolica?Search Center you are asked for its title. That title is then?taken to be the name shown as the browser window title and the name on the tab in the top link bar in SharePoint. If you…

Editing Ontolica Aggregate Center

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Aggregate » Editing Ontolica Aggregate Center

In addition to configuring settings in the farm, site collection and site levels you can also configure Ontolica Aggregate Center Web Parts. The core Web Part of an Ontolica Aggregate Center is the Ontolica Aggregate Results Web Part, which contains some key settings…

The Ontolica Style Gallery

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » The Ontolica Style Gallery

The Ontolica Style Gallery holds all of the XSLT Templates and CSS style sheets used by the various Ontolica Web parts. From here, they are available from all sites in the collection. A collection of predefined templates is supplied with the solution—often several…

Target Audiences in Ontolica

Documentation » Administrator Guide » 13 – Target Audiences in Ontolica » Target Audiences in Ontolica

SharePoint audiences are groups of users selected for some common purpose. For example, a given audience might represent all workers in a given department or all secretaries from all departments. Any given user might belong to any number of audiences. Many Ontolica…

Ontolica Aggregate Introduction

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Aggregate » Ontolica Aggregate Introduction

Ontolica Aggregate is a virtual library solution for SharePoint that provides functionality to present views of documents from entire SharePoint farm and also from external content sources indexed by SharePoint. By default Ontolica Aggregate Center displays documents…

Ontolica Aggregate Administration

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Aggregate » Ontolica Aggregate Administration

Ontolica Aggregate farm level configurations are done in Central Administration > General Application Settings >Manage Ontolica Modules > Manage Aggregate Configuration. Here you can find configuration pages with default property settings for search result actions and…

3 – Ontolica Central Administration

Documentation » Administrator Guide » 3 – Ontolica Central Administration

Ontolica Central Administration — Farm-Level Functions and Settings — Application-Level Settings Managing Ontolica Modules Managing Ontolica Licenses — Opening the License Manager…

Configuring Ontolica Cube Feature

Documentation » Quick Start Guide 2010 & 2013 » Ontolica Search » Configuring Ontolica Cube Feature

Configuring Ontolica Cube Feature The following steps are required to configure the Ontolica Cube, which is needed by the Ontolica Search context-aware features: Auto-suggestions, Related Queries Web Part, and Tag Cloud Web Part. Ontolica Cube can also provide…

Ontolica Diagnostic Logging

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Ontolica Diagnostic Logging

The Diagnostic Logging settings enable you to configure how Ontolica stores log information. Use these options to control which types of events are logged and where the logs are saved. This log can be helpful during initial setup and troubleshooting; one your solution…

Managing Ontolica Licenses

Documentation » Administrator Guide » 3 – Ontolica Central Administration » Managing Ontolica Licenses

To use Ontolica, you must purchase a license that matches your SharePoint installation and other requirements. For example, each license provides support for a specific number of servers, technical support options, updates, feature options, etc. Some licenses, such as…

SharePoint without Ontolica

Introduction » SharePoint without Ontolica

No INSTANT PREVIEW, No preview of all non-supported files types and what about files stored in File Shares etc.? WAITING TIME NATIVE SHAREPOINT: USES ARE AWAITING – SharePoint makes the users wait every time a new document or file is select for use (open,…

Ontolica Aggregate Center

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Aggregate » Ontolica Aggregate Center

Ontolica Aggregate Center is created like any other SharePoint site. Activating the Ontolica Search feature at the site collection level makes the Ontolica Aggregate Center site template available for that site collection. To create an Ontolica Aggregate Center, please…

Managing Ontolica Modules

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Modules

Use the Manage Ontolica Modules page to make farm- and application-level settings for all types of Ontolica modules that you have installed for SharePoint. Each module adds its own heading to this page. The section added for the Ontolica for SharePoint 2013 product is…

Activating Ontolica Features

Documentation » Quick Start Guide 2010 & 2013 » Ontolica Search » Activating Ontolica Features

Activating Ontolica Features All Ontolica farm-wide features are automatically activated at the SharePoint farm level and this can be verified at Central Administration > System Settings > Manage farm features. If you are upgrading Ontolica solutions from earlier…

Making Ontolica Available

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 2: Installation and Setup » Making Ontolica Available

To make the features of Ontolica available to users, your site must provide the following: • An Ontolica Search Center, which supplies pages that interact with the SharePoint search database by submitting queries and displaying search results. The Search Center is a…

Ontolica Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Working with Ontolica Web Parts » Ontolica Configuration Settings

In addition to the standard SharePoint settings for Web parts, each Ontolica Web Part provides its own, dedicated configuration page. To get to this page: 1. In SharePoint, navigate to the page where you have placed the Web part you wish to configure (typically, this…

Ontolica Central Administration

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Ontolica Central Administration

When you install Ontolica, several settings pages are added to your SharePoint Central Administration page. Use these to configure settings that apply to the entire SharePoint farm and/or to specific SharePoint applications.

Upgrading Ontolica Modules

Documentation » {width:750px} » Upgrading Ontolica » Upgrading Ontolica Modules

To upgrade Ontolica modules you will need to run the Setup.exe program from the main folder of the installation package on one of the Web front-end servers in your SharePoint farm, preferably where the SharePoint Central Administration site is hosted. If the version…

10 – Using Ontolica Best Bets

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets

Introduction to Ontolica Best Bets Displaying Best Bets in Result Lists The Best Bets Page — Finding the Best Bets Page — Interpreting the Best Bets List …

XSLT Template (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Dialog Web Part » XSLT Template (Ontolica Web Parts)

The XSLT Template settings for the Search Dialog Web Part enable you to control the HTML format of the search form created by this part. Usually, you will simply format a simple input form with one or more fields. The XML that is emitted by the Ontolica Search Dialog…

Running the Ontolica Setup Program

Documentation » Administrator Guide » 2 – Installation and Setup » Running the Ontolica Setup Program

To install Ontolica: 1. Go to a machine where SharePoint is installed and log in to the system as SharePoint farm administrator. If your SharePoint installation is running on a server farm with multiple machines, then you can install on just one machine and then use…

Search & Preview V7.1

Licensing Model » Road Map » Search & Preview V7.1

Ontolica Search & Preview Version 7.1 Expected 2018-Q3

Introduction to Ontolica Best Bets

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » Introduction to Ontolica Best Bets

Best Bets enable site managers to call special attention to the site’s best documents for each of several common search words. Each Best Bet is defined with one or more trigger words and maps these to a specific URL that will be promoted whenever a user searches…

Display Options (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Display Options (Ontolica Web Parts)

The Display Options settings control several different aspects of the way each found document is displayed in the result list. The following settings are available: • Number of sentences in result summary: Ontolica generates a summary based on the content of each…

Search & Preview V6.7

Licensing Model » Road Map » Search & Preview V6.7

Ontolica Search & Preview V6.7 Expected 2018-Q1 (primo)

Search & Preview 2019

Licensing Model » Road Map » Search & Preview 2019

Ontolica Search & Preview 2019 Expected 2019-Q2

14 – Work with Ontolica Web Parts

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts

Working with Ontolica Web Parts — Working in Edit Mode — Standard SharePoint Layout Options — Ontolica Configuration Settings Ontolica Search Manager Web Part …

Image Options (Ontolica High Confidence Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica High Confidence Web Part » Image Options (Ontolica High Confidence Web Part)

The Image options area provides settings that control whether and how to display images returned with a high-confidence result. The following settings are provided here: • Show high confidence image: mark this box if you would like to include images in your…

Ontolica Cube – System Requirements and Prerequisites

Knowledgebase » Ontolica Cube » Ontolica Cube – System Requirements and Prerequisites

Ontolica Cube – System Requirements and Prerequisites Ontolica Cube – for Search (and Preview) Ontolica Search contains Cube feature, which has specific database-related requirements. Cube is a successor of the previously known Ontolica Search…

Search & Preview O365

Licensing Model » Road Map » Search & Preview O365

When Ontolica Search & Preview SharePoint Online 365 True ONTOLICA HYBRID support. View also your local documents as if they were in the Cloud! Full instant preview – hover over – leveraging the O365 APP model Preview documents from Office 365…

Ontolica Cube- Creating reports using MS Excel.

Knowledgebase » Ontolica Cube » Ontolica Cube- Creating reports using MS Excel.

Ontolica Cube Ontolica Cube Since the introduction of Ontolica Cube feature (previously known as Ontolica Search Intelligence), it is possible to use Microsoft Excel to create and view reports based on statistics gathered by Ontolica Search. For example, it is…

Image Options (Ontolica Best Bets Web Part )

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Best Bets Web Part » Image Options (Ontolica Best Bets Web Part )

Each Ontolica Best Bet can be defined with an associated image. Use the settings in the Image Options to control how this image will be handled by the current web part. Make settings as follows: • Show Best Bet images: Mark this check box to use the Best-Bet images…

XSLT Template (Ontolica Best Bets Web Part)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Best Bets Web Part » XSLT Template (Ontolica Best Bets Web Part)

The XSLT Template settings for the Best Bets Web Part enable you to control the HTML format of the display created by this part. The following default templates are supplied for this web part: • Default.xsl: creates a table that lists Best Bets together with a short…

Finding and Transferring the Ontolica Configuration Files

Documentation » Administrator Guide » 2 – Installation and Setup » Ontolica Configuration Files and Staging » Finding and Transferring the Ontolica Configuration Files

If you would like to implement a staged roll-out of Ontolica, then you must be able to find the Ontolica configuration files on your test machine and then copy these to your live SharePoint farm when you are ready. These are stored as follows: • Farm- and…

Result Options (Ontolica High Confidence Web Part)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica High Confidence Web Part » Result Options (Ontolica High Confidence Web Part)

The Result options area includes just one setting, Open links in new window. Mark this check box to open links from the high-confidence result in a new browser window. Clear this box to have links open in the same window.

Display Options (Ontolica High Confidence Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica High Confidence Web Part » Display Options (Ontolica High Confidence Web Part)

Use the Display Options setting to specify CSS styles for controlling the format of the table in which the high-confidence result will be displayed The High Confidence Web Part emits your settings here as values for an XML element named . The default XSLT template…

XSLT Template (Ontolica High Confidence Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica High Confidence Web Part » XSLT Template (Ontolica High Confidence Web Part)

The XSLT Template settings for the High Confidence Web Part enable you to control the HTML format of the display created by this part. The following default templates are supplied for this web part: • Default.xsl: creates a table that shows the high-confidence…

Display Options (Ontolica Best Bets Web Part )

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Best Bets Web Part » Display Options (Ontolica Best Bets Web Part )

Use the Display Options setting to adjust the appearance of the Best-Bets display. Make the following settings: • Header: enter text to be shown at the top of the table in which Best-Bet results are shown. • Layout table styles: enter CSS styles for controlling…

Activating and Deactivating Ontolica for a Selected Site Collection

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating Ontolica for a Selected Site Collection

Ontolica features are made available to users when it is activated at the site-collection level. When deactivated at the collection level, Ontolica features will be unavailable to the affected collection(s) and the search functionality for that collection will revert…

Search Tab “Other” Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Configuration » Search Tab “Other” Settings

The settings under the Other Settings heading on the Search Tab Configuration page control a few different, miscellaneous aspects of the search-tab configuration. Use these entries to establish the collection of search scopes, search result actions and quick filters…

Ontolica Cube – Error – Required assemblies Microsoft.AnalysisServices.dll and Microsoft..

Knowledgebase » Ontolica Cube » Ontolica Cube – Error – Required assemblies Microsoft.AnalysisServices.dll and Microsoft..

Ontolica Cube – Error – Required assemblies Microsoft.AnalysisServices.dll and Microsoft.. Ontolica Cube – Search (and Preview) During installation of Ontolica Cube database, you might get the following error while trying to connect to the…

Preview Features

Features » Product Briefs » Preview Features

Ontolica Preview Deliver Beautiful User Interfaces Enterprise class document preview beyond basic preview in SharePoint Enterprise class document previews A good preview solution will significantly improve end-user productivity in SharePoint. On the other…

Enabling Full Document Preview

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Enabling Full Document Preview

The full-document-preview functionality of the Ontolica Preview Web Parts is enabled by default. This feature can be modified via the Ontolica Preview Front End Configuration pages in the Central Administration for an entire farm, individual Web applications or even…

Disable Preview for FAST

Knowledgebase » Configuration » Disable Preview for FAST

Disable the Office Web Apps Preview for FAST When you choose Ontolica Preview to be used for generating previews in a FAST search center, and you have the default Office Web Apps preview already configured, then you will most likely face the situation where both…

Preview Tech-Spec

Features » Product Briefs » Preview Tech-Spec

Ontolica Preview Key Features PRODUCTIVE FUNCTIONALITY Full document and web page preview Preview and print 500 file formats including DWG. in-document search with hit highlighting Relevant page suggestions Search query highlights Variable zoom &…

Preview files in custom CMS

Data Sheets » Preview files in custom CMS

You can preview files external to SharePoint – e.g. custom Content Management Systems. Ontolica Preview can automatically crawl CMS external storage locations and generate images ready to instant preview in SharePoint search results. The crawling process is…

Preview In-Depth

Features » Product Briefs » Preview In-Depth

Enterprise Class Preview for SharePoint Easy document analysis and in-document search Search query highlights The first guidance offered to the end-users with Ontolica Preview is the visual queue represented by highlighting of the search query string in the preview…

Preview files in FileShares

Data Sheets » Preview files in FileShares

You can preview files external to SharePoint – e.g. stored in file shares. Ontolica Preview automatically crawls FileShares and generates images ready to instant preview in SharePoint search results. The crawling process is highly configurable and you can even…

Enable Preview after installing

Knowledgebase » Install, Upgrade & Migrate » Enable Preview after installing

Enable Preview when (after) installing To enable Preview, make sure to install the Preview Backend and configure it through the central administration, This explanation should be found in the administration guide. Go to Installing back-end services – in the…

Preview database size.

FAQ » How to.. » Preview database size.

How to Preview database size. Ontolica Preview has a feature called First Page Preview, which is able to cache a set number of first pages from each document into the Preview database. This allows to display first page thumbnails on all crawled documents and quickly…

Preview +500 File formats

Data Sheets » Preview +500 File formats

Enable users to get INSTANT PREVIEW with zoom, content search and print of probably all the organizations document & files ONTOLICA +500 FILE CONVERTER by Surfray The most comprehensive support of document & file preview for SharePoint, today supporting more than…

Enabling Preview of Web Pages

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Enabling Preview of Web Pages

By default displaying Web page preview images is disabled to maintain confidentiality and restrict access to underprivileged users. This feature can be modified via the Ontolica Preview Front End Configuration pages in the Central Administration for an entire farm,…

The 3 Step for Instant Preview

Data Sheets » The 3 Step for Instant Preview

ONTOLICA PRE-CACHING process to Instant Preview Ontolica Search & Preview gives the user fast access to an instant preview of more than +500 document formats and files types. Instant previewing of files is a matter of retrieving small graphical pre-generated…

Find out the Preview database size

FAQ » How to.. » Find out the Preview database size

How to find out the Ontolica Preview database size What documents are taking of space: SELECT TOP 10 doc.Url AS ‘Url’, DATALENGTH AS ‘Size’, img.PageNumber AS ‘Page’ FROM [OntolicaPreview].[dbo].[PagePreview] AS img Join…

Search Features

Features » Product Briefs » Search Features

Ontolica Search Features Make Enterprise Search Easy Design highly adaptive and productive search experiences for end-users Platform to build user centric search To create a compelling search experience for end-users ranks as one of the most important elements of…

Search Scope

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Scope

Search scopes enable users and designers to limit the scope of any search. Use the Search Scope settings here to control how scopes will be used by the current SharePoint Search Result Web Part. You have the following options: • Ignore search scope: The web part…

Search box external search options

Knowledgebase » Configuration » Search box external search options

How to configure the Ontolica Search Box external search options In order to customize Ontolica Search Box external search options one is required to modify the following code from the SearchBox_SearchAsYouType.js javascript file (which can be found C:\Program…

Get PDF files to preview correct

FAQ » How to.. » Get PDF files to preview correct

How to get pdf files to be rendered/previewing correctly It is of course standard that the pdf file is rendered correct after installation setup. But due to how easy it is to modify a pdf file and therefore change/alter it, sometimes the rendering/Previewing of the…

Fixed Search

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Fixed Search

The Fixed Search settings enable you to add a fixed query to the results. You choose to make this the only query, regardless of any incoming queries, or to add it to as an extra restriction to incoming queries. For example, you might place a Search Result Web Part the…

Search Summary

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Dialog Web Part » Search Summary

The Search Summary settings enable you to configure the summary information shown when you use the DefaultHeader.xsl XSTL template (or a custom template designed to display the summary elements). Use these settings to construct search-summary statements for each of…

Complex Search Expressions (Constructing Search Strings)

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Constructing Search String/s » Complex Search Expressions (Constructing Search Strings)

You construct complex search expressions by combining all of the techniques outlined above. Ontolica interprets your search expressions using the standard rules for Boolean operations. Use Boolean operators to connect clauses and parenthesis to organize the clauses.…

Default Search Scope (Search Box)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Configuring the General Search Box Settings » Default Search Scope (Search Box)

The scope selected here will be the default selection for the Search Box scope control (if provided). If you choose to configure the Search Box without a scope control (see “Display Settings”, below), then this will always be the only scope searched. Select…

Search Tech-Spec

Features » Product Briefs » Search Tech-Spec

Ontolica Search Tech-Spec Key Features Platform to build Search Based Applications Build composite search driven user interfaces Content previewing of over 500 file formats with Ontolica Preview Hierarchical deployment management Advanced meta data has driven…

Constructing Search String/s

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Constructing Search String/s

Several of the Ontolica Web parts and configuration settings enable you to establish predefined searches or to modify user’s search strings by adding extra search clauses behind the scenes. In each case, you will use the same search syntax that is supported for…

The Search Scopes Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » The Search Scopes Page

The Search Scopes page enables you to establish and configure the collection of search scopes that will be provided by the Ontolica Search Dialog Web Part when the current search-tab settings are active. You can also make a few general settings that control the…

Result Page Search Settings (Search Tab Configurations)

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Search Center Result Pages » Result Page Search Settings (Search Tab Configurations)

Whenever a user is viewing a result page and/or advanced search form, a set of search-tab configuration settings is active for that page. These settings affect many aspects of the content, options, and functionality available on the page, including: • The selection…

Creating New Search Tabs

Documentation » Administrator Guide » 6 – Using Search Tabs » Creating New Search Tabs

To create a new search tab for your site: 1. Decide which parts of your SharePoint installation will require your new tab. Then navigate to the appropriate site level in SharePoint and open then Search Tabs page. 2. On the Search Tabs page, do one of the…

Search-Result Actions

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » Search-Result Actions

Search-result actions create a drop-down list of actions that the user can apply to any relevant document listed in search results. For example, the user might choose to open the document for editing, add it to their “my links” list, view more metadata…

Introduction to Search Scopes

Documentation » Administrator Guide » 8 – Using Search Scopes » Introduction to Search Scopes

Search scopes provide users with an easy way to narrow the scope of a search. For example, a user might choose to search only within the Marketing site, or only for images or only for people. Ontolica presents users with a control (such as a drop-down list) for…

Target Search Center

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Configuring the General Search Box Settings » Target Search Center

When a user submits a query using the Search Box, it must target a result page, which includes the Ontolica Web Parts required to submit the query and display the results. This is usually the default page of the Ontolica Search Center, but you might customize this for…

Best Bets Search

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Best Bets Web Part » Best Bets Search

Use the settings in this area to control which types of Best Bets to display on the current page. Make settings as follows: • Search SharePoint Best Bets: Mark this check box to use Best Bets defined using the standard SharePoint mechanism. You are free to combine…

Finding Search Scopes Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » The Search Scopes Page » Finding Search Scopes Page

Like many Ontolica features, the search scopes and settings can be made at the farm, application, site collection or site level, with settings inherited along SharePoint structure lines and with the opportunity of overriding inherited settings at any level. The…

Search Center Result Pages

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 5: Setting up an Ontolica Search Center » Search Center Result Pages

The Ontolica Search Center must include at least one result page—often it will include several, each associated with a specific search-tab configuration and each optimized to display a specific type of result.

8 – Using Search Scopes

Documentation » Administrator Guide » 8 – Using Search Scopes

Introduction to Search Scopes — Configuring Scopes for the Ontolica Search Dialog Web Part — Configuring Scopes for the Ontolica Search Box Web Control The Search Scopes Page …

Search In-Depth

Features » Product Briefs » Search In-Depth

Ontolica Search In-Depth Make search easy and personalized End-user personalization of search Let end-users set their own preferences for the search functionality. What views are used and what properties are easily individualized and stored in personal settings.…

Search Tab Property Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Configuration » Search Tab Property Settings

The settings under the Property Settings heading of the Search Tab Configuration page manage each of the various types of custom properties used by Ontolica. In most cases, the custom properties used by Ontolica map directly to managed properties established in…

Search Results per Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Results per Page

Like many search engines, Ontolica splits long result lists into shorter pages that are fast to load and easy to overview. Use the Results per Page setting to control how many results to show on each page. Searches that produce more results than this will be shown on…

Active Search Tab

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Manager Web Part » Active Search Tab

Use the Active Search Tab setting to establish which the of the available search tab configurations will apply when the user first visits the page. This essentially establishes the search options that apply to the page. If the page also includes an Ontolica Search Tabs…

Introduction to Search Tabs

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Introduction to Search Tabs

The Ontolica search tab concept enables Ontolica search forms and result lists to be fine-tuned to support each of many different situations. The name itself refers to a common way of using this feature: to create a single search/result interface that provides several…

Search-Tab Configuration and Inheritance

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search-Tab Configuration and Inheritance

In addition to its “physical” on-page constructions, each search tab also has an active search-tab configuration, which controls many aspects of the way various Ontolica Web parts will behave and can also modify the result list by, for example, adding…

Initial Search Tab Selection

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Initial Search Tab Selection

When a user first loads the page, the active search tab is specified by the Search Manager Web Part on the same page. The Search Tabs Web Part then enables the user to select among the other available tabs.

Search Configuration Mode

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Manager Web Part » Search Configuration Mode

The Search Configuration Mode setting enables you to select the source of the configuration settings for the current search center. You have the following options: • Use settings from the referring site: Causes all Ontolica Web parts in the current search center to…

The Search Box Scopes Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » The Search Box Scopes Page

The Search Box Scopes page enables you to establish and configure the collection of search scopes that will be provided by the Ontolica Search Box and search-center search forms. You can also make a few general settings that control the appearance and functionality of…

Using Dynamic Search Values

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Using Dynamic Search Values

Ontolica can accept queries that include dynamic values, which are evaluated at run time. Usually, you will use dynamic values in property-search expressions, and especially when you are designing fixed queries for the SharePoint Search Result Web Part or static links.…

The Search Center Style Sheet

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 5: Setting up an Ontolica Search Center » The Search Center Style Sheet

The default XSLT templates for each of the Ontolica Web Parts incorporate support for CSS style sheet classes; each of these classes can be formatted using the Ontolica search style sheet, which is included in the Ontolica Style Gallery. This gives page designers an…

Application-Level Search Tab Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Application-Level Search Tab Settings

Settings made at the application level will be available to all site collections, sites, and pages that are part of that application. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the Application…

Farm-Level Search Tab Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Farm-Level Search Tab Settings

Settings made at the farm level will be available to all applications, site collections, sites and pages managed by your SharePoint installation. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the…

The Search Tabs Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » The Search Tabs Page

The Search Tabs page lists the search tabs that are available at a given site level (farm, application, site collection or site). Use this page to access the properties and configuration for each search tab, add new search tabs for the current level, arrange search…

Search Tab Level Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search Tab Level Settings

The search-tab level settings establish the basic behavior of all search tabs at a given site level. To find these settings: 1. Navigate to the appropriate site level in SharePoint. 2. Open the Search Tabs page. 3. Click on the Settings link in the toolbar of…

6 – Using Search Tabs

Documentation » Administrator Guide » 6 – Using Search Tabs

Introduction to Search Tabs Search-Tab Configuration and Inheritance _{width:600px}.— Tab Settings and Inheritance — Farm-Level Search Tab Settings — Application-Level Search Tab Settings…

Display Settings (Search Box)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Configuring the General Search Box Settings » Display Settings (Search Box)

These settings affect the way the Search Box looks and which options it provides. Set each of the following options as required: • Show search scopes…: Mark this check box to provide a drop-down list for selecting a search scope. Clear this box to remove this…

Farm-Level Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance » Farm-Level Search Box Settings

Settings made at the farm level will be available to all applications, collections, sites, and pages managed by your SharePoint installation. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the Operations…

Enabling Actions in Search Results

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » Enabling Actions in Search Results

To display result actions in your result lists, you must do the following: 1. Establish the desired metadata columns as managed properties in SharePoint (see “Establishing Custom Properties in SharePoint”). 2. Configure the relevant managed properties as…

Site-Level Search Tab Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Site-Level Search Tab Settings

Site-level search-tab settings are similar to collection-level search tab settings, as described above, except that they inherit both from the farm level and from the parent site. It is possible to configure Ontolica so that the result page will reflect the search-tab…

Search Box Settings and Inheritance

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance

The Ontolica Search Box Web Control does not have any settings of its own, so when you place it on a page you simply position it (or allow the Microsoft SearchBox delegate control to place it). The Search Box does have configuration settings, however, which can be made…

Search not working after Upgrade

Knowledgebase » Install, Upgrade & Migrate » Search not working after Upgrade

Search not working after Upgrade The first thing you can do if the image search page gives you a “page cannot be found” is to deactivate and then activate Ontolica on the site collection to make sure that it is using the latest XSLTs. If that doesn’t…

Find templates in Search Center

FAQ » How to.. » Find templates in Search Center

How to find templates in Ontolica Search Center When you try to create an Ontolica Search Center but can’t see any Ontolica templates available on the Enterprise selection tab, check the following: - Please check to see if you have activated Ontolica features on…

Advanced Search Link

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Configuring the General Search Box Settings » Advanced Search Link

Your Search Box can include a link to an advanced search page. Specify this using one of the following: • Relative URL: Enter a value to be appended to the URL specified above for the Target Search Center. For example:…

Search Tab Properties

Documentation » Administrator Guide » 6 – Using Search Tabs » Search Tab Properties

The properties of a given search tab establish that tab’s ID, name, description, icon and target result page. (The detailed behavior of the search and result pages configured by a given tab is controlled by that tab’s configuration settings.) To find a…

Empty Search Condition

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Hint Web Part » Empty Search Condition

Use the settings here to define the text (and formatting) to display when the user has loaded the page without submitting a query. This message could inform the user that he or she must enter a query. Click on one of the following buttons to define your…

Finding the Search Manager Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Manager Web Part » Finding the Search Manager Configuration Settings

As with all other Ontolica web parts, you can configure the Search Manager Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure…

Finding the Search Dialog Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Dialog Web Part » Finding the Search Dialog Configuration Settings

As with all other Ontolica web parts, you can configure the Search Dialog Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new…

Configuring General Search Scope Settings

Documentation » Administrator Guide » 8 – Using Search Scopes » Configuring General Search Scope Settings

For each search-tab configuration, you are able to configure how search scopes will be shown by Ontolica Search Dialog Web Parts that use that configuration. To find and configure these settings, do the following: 1. Go to the Search Tabs page for the site level at…

Boolean Operators (Constructing Search Strings)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 15: Ontolica Search Syntax » Constructing Search String/s » Boolean Operators (Constructing Search Strings)

Boolean operators enable you to construct complex logical expressions that include many different search words or phrases, including both inclusive and exclusive conditions. Ontolica supports the following standard Boolean operators: • AND When two search words (or…

Default Search Scope

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Configuring General Search Scope Settings » Default Search Scope

Select a default scope from the drop-down list provided. Search forms that include a scope control will initially show this scope as being selected. Search forms that do not have a scope selector will always search in this scope.

Inheritance Settings (Search Box)

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Configuring the General Search Box Settings » Inheritance Settings (Search Box)

Select one of the following to control whether or not to inherit Search Box settings for the current site: • Inherit settings from the parent: select this option to revert to settings made at the parent level and continue to track changes made there. • Specify…

Property Searches (Constructing Search Strings)

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Constructing Search String/s » Property Searches (Constructing Search Strings)

In addition to the literal page text, Ontolica also collects metadata about each page. You can search for specific values for specific types of metadata by entering a property name and value separated by a suitable operator (such as:, =, , etc.). For example, “…

Local Search-Center Tab Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search-Tab Configuration and Inheritance » Local Search-Center Tab Settings

Site-level search-tab settings made locally for the Ontolica Search Center site itself are at the bottom level of the settings hierarchy and have the potential of overruling all inherited and/or forwarded search-tab settings. To make local search-tab settings for the…

The Search Result Properties Page

Documentation » Administrator Guide » 7 – Using Custom Properties » Displaying Custom Properties in Search Results » The Search Result Properties Page

The Search Result Properties page enables you to establish and configure the collection of custom properties that will be available for display in results listings on a given search tab. Custom properties provide metadata for a given document, such as the document…

Finding the Search Scopes Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » The Search Tabs Page » Finding the Search Scopes Page

Like many Ontolica features, the search tabs and their settings can be made at the farm, application, site collection or site level, with settings inherited along SharePoint structure lines and with the opportunity of overriding inherited settings at any level. The…

Simple and Advanced Search Forms

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Simple and Advanced Search Forms

A typical Ontolica Search Center nearly always includes a default simple search form and a default advanced form. It will usually also have a simple form for each search tab and possibly also advanced forms for one or more search tabs. Each of these exists as its own…

Role of the Search Manager Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Manager Web Part » Role of the Search Manager Web Part

The Ontolica Search Manager Web Part is invisible to the user, so you will not notice it until you open a page in edit mode. The purpose of this part is to coordinate functions between the various other Ontolica parts that might be on the page and also to configure the…

Enable thumbnails in People Search

Knowledgebase » Configuration » Enable thumbnails in People Search

Enable thumbnails in People Search If you get empty placeholders instead of picture thumbnails in People Search, it is possible that pictures assigned to people in question were not placed in a picture library, but in a different library or location. Ontolica search…

Display Settings (Search Scopes)

Documentation » Administrator Guide » 8 – Using Search Scopes » Configuring General Search Scope Settings » Display Settings (Search Scopes)

This setting affects whether or not search-scope groups will be shown in search-form scope selectors. Mark, this box to show the group names; clear the box to list the scopes only.

Scope Configuration Settings (Search Box)

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Creating and Configuring Search Box Scopes » Scope Configuration Settings (Search Box)

When you are configuring a new or existing scope for the Ontolica Search Box, make the following settings: ‘ • Name and Description: Enter an ID, name, and description in the fields provided. The ID is only used internally; it cannot contain spaces and must be…

Search Tab Icon

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Properties » Search Tab Icon

If you would like to display a small icon on each search tab in the Search Center, then enter the URL of a graphics file in the field provided here. We recommend that you design a relatively small graphic (e.g., 16×16 pixels) and use an absolute URL to specify its…

Search Result Properties

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Result Properties

Search result properties provide metadata about each found document, such as page author, date, category, department, part number, product type, etc. Some types of metadata, such as title and date are always available for display (though the XSTL template may or may…

Site-Level Search Box Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Search Box Settings and Inheritance » Site-Level Search Box Settings

Site-level Search Box settings are similar to collection-level settings, as described above, except that they inherit both from the farm level and from the parent site. To make Search Box settings for a given site, do the following: 1. Log onto SharePoint and…

Community forums for SharePoint search related topics

Knowledgebase » SharePoint TIPS and TRICKS » Community forums for SharePoint search related topics

Community forums for SharePoint search related topics Where to find Community forums for SharePoint search related topics Ontolica Search & Preview uses SharePoint index to gather results. Therefore, it is crucial to verify that standard SharePoint search is…

Interpreting the Search Tabs List

Documentation » Administrator Guide » 6 – Using Search Tabs » The Search Tabs Page » Interpreting the Search Tabs List

The Search Tabs page provides a list of search tabs that provide the following information: • Tab Name: These are listed in the Name column. • Description: Briefly describes the purpose of each tab (these are established using the properties page for each…

Role of the Search Tabs Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Role of the Search Tabs Web Part

The Ontolica Search Tabs Web Part creates the tabs and links needed to provide the search-tab feature. Each tab has its own collection of settings, thereby enabling custom and specialized searches. To use the Ontolica Search Tabs Web Part, you must also place a Search…

Finding the SharePoint Search Result Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Finding the SharePoint Search Result Configuration Settings

As with all other Ontolica web parts, you can configure the SharePoint Search Result Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to…

Page not found – error search box

Knowledgebase » Install, Upgrade & Migrate » Page not found – error search box

Page not found error from search box You need to point the search box to the location of existing Ontolica Search Center. Go to: “Home > Site Actions > Site Settings > Modify All Site Settings > Ontolica Search Box Scopes”. Choose “Settings”.…

Application-Level Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance » Application-Level Search Box Settings

At the web application level, you will be able to see all of the scopes and settings made at the farm level. You can also choose to do any of the following: • Override some or all of the inherited settings. • Add new Search Box scopes Settings made at the…

Interpreting the Search Scopes List

Documentation » Administrator Guide » 8 – Using Search Scopes » The Search Scopes Page » Interpreting the Search Scopes List

The Search Scopes page provides a list of search scopes provided by the current search tab. You can see the following information here: • Scope Groups and Group Memberships: In the scope list, scope groups are shown in left-justified bold type; the scopes belonging…

Wildcard Searches (Constructing Search Strings)

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Constructing Search String/s » Wildcard Searches (Constructing Search Strings)

A wildcard is a placeholder character that, when included in a search word, will be matched against any zero or more characters in found documents. It is somewhat like the Joker in a deck of playing cards, from which it gets its name. Ontolica interprets an asterisk…

Finding the Search Tab Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Finding the Search Tab Configuration Settings

As with all other Ontolica web parts, you can configure the Search Tabs Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new…

Finding the Search Hint Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Hint Web Part » Finding the Search Hint Configuration Settings

As with all other Ontolica web parts, you can configure the Search Hint Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new…

No results found – when Search with DASH

Knowledgebase » SharePoint TIPS and TRICKS » No results found – when Search with DASH

No results found – when Search with DASH Message: “No results found” Search with DASH will in some cases fail – “No results found” Reported: July 2015 in Ontolica Search & Preview 2013 Example: File name 1111-A22-2015 “No results…

9 – Setup Search Result Actions

Documentation » Administrator Guide » 9 – Setup Search Result Actions

Search-Result Actions Enabling Actions in Search Results The Search Result Actions Page — Finding the Search Result Actions Page — Interpreting the Search Result Actions…

Using the Search Box with “My Sites”

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Using the Search Box with “My Sites”

The SharePoint “My Sites” feature creates a personal site collection for each user. As a result, your SharePoint solution may grow to include a very large number of site collections, each of which should provide an Ontolica Search Box on most or all pages,…

Editing Search Box Scope Groups

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Working with Search Box Scope Groups » Editing Search Box Scope Groups

A Search Box scope group’s settings include its ID, name, description. Once a group is created, you can no longer change its ID, but you can edit its name and description at any site level as follows: 1. Go to the Search Box Scopes page for the site level at…

Using the Search Scopes Action Menus (Search Box)

Documentation » Administrator Guide » 12 – The Ontolica Search Box » The Search Box Scopes Page » Using the Search Scopes Action Menus (Search Box)

Each scope listed on the Search Box Scopes page provides an action menu with commands for acting on a selected scope or scope group. As usual in SharePoint, the action menu appears when you hover the mouse pointer over the scope name; the name then acts like a…

Change title of a search result

Knowledgebase » Configuration » Change title of a search result

Changing Title/Name of a search result By default, Ontolica Search & Preview uses the title of an item to display the name of a search result. Here are instructions to change that to a different property, such as file name: - Edit the search results page, and click…

Role of the Search Hint Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Hint Web Part » Role of the Search Hint Web Part

The Ontolica Search Hint Web Part displays a help message to explain why no results are displayed because the user query found no results or because the user submitted an empty query.

Adding, Editing and Deleting Search Box Scopes

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Creating and Configuring Search Box Scopes » Adding, Editing and Deleting Search Box Scopes

To configure scopes for the Ontolica Search Box Web Control, navigate to the Search Box Scope settings for the appropriate site level and then use the toolbar and action-menu commands on this page to add, remove, arrange and/or edit your scopes (see “The Search…

Using the Search Scopes Toolbar

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » The Search Scopes Page » Using the Search Scopes Toolbar

A toolbar is provided at the top of the search scopes list. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the current…

Populating Scope Groups (Search Box)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Working with Search Box Scope Groups » Populating Scope Groups (Search Box)

Whenever you create a new Search Box scope you must select the scope group to which it belongs. Similarly, you can move scopes between groups by editing each scope’s configuration. See “Creating and Configuring Search Box Scopes” for details about how…

Using the Search Tabs Toolbar

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » The Search Tabs Page » Using the Search Tabs Toolbar

A toolbar is provided at the top of the search-tabs list. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the current page. Click here to add…

The Search Result Actions Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » The Search Result Actions Page

The Search Result Actions page enables you to establish and configure the collection of actions that will be available in result lists that use a given search-tab configuration.

Deleting Search Box Scope Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Working with Search Box Scope Groups » Deleting Search Box Scope Groups

To delete a Search Box scope group, you must work using the Search Box Scopes page for the site level at which you defined the group—you cannot delete groups inherited from a higher level. When you delete the group, all scopes that belong to that group and are…

Introduction to Search Tab Configuration Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search Tab Configuration » Introduction to Search Tab Configuration Settings

The behavior of each search tab is largely defined by its search-tab configuration settings. These include many different types of settings for controlling various aspects of the search tab’s behavior. These settings are available via links on the Search Tab…

Phrase Searches (Constructing Search Strings)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 15: Ontolica Search Syntax » Constructing Search String/s » Phrase Searches (Constructing Search Strings)

To find an exact match for a multi-word phrase, include that phrase in single or double quotes. The search will return only pages that include exactly those words in the specified order. For example “Once upon a time” is likely to return “Little Red…

Working with Search Scope Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Working with Search Scope Groups

All search scopes must belong to exactly one scope group. Group membership affects the order in which scopes are displayed by the input controls shown to users. Note: Search scope group names can be either shown or hidden in your search-form…

Search / drill down by file extension

Knowledgebase » Configuration » Search / drill down by file extension

Search/drill down by file extension How do I configure Ontolica to search/drill down by file extension? To edit Searchable Properties go to: Ontolica Search Center?> Site Settings > Search Tabs >?tab_name > Searchable Properties > FileTypeChoice Under…

Including Quick Filters in Search Forms

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 11: Setting up Quick Filters » Including Quick Filters in Search Forms

To include quick filters in a search form, you must do the following: 1. Establish the quick filters for the appropriate search tab and site level (see “The Quick Filters Page”). Here you will give each filter a name and establish the logic for the query…

Custom Properties in Search Results

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Displaying Custom Properties in Search Results » Custom Properties in Search Results

In result lists, custom properties for each found document are listed together with its other information (such as title, date, description, etc.). To the user, custom properties are indistinguishable from standard properties, though you might choose to format them…

Role of the Search Dialog Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Dialog Web Part » Role of the Search Dialog Web Part

The Ontolica Search Dialog Web Part creates a search form. The part can be configured to display anything from a simple, one-field search box to a complex, advanced search form. The Web part is capable of displaying the following types of input forms: • Keyword…

Interpreting the Search Result Actions List

Documentation » Administrator Guide » 9 – Setup Search Result Actions » The Search Result Actions Page » Interpreting the Search Result Actions List

The Search Result Actions page provides a list of actions currently available to result from lists on your selected site and search tab. You can see the following information here: • Action Groups and Group Memberships: In the result-action list, action groups are…

Site-Collection-Level Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance » Site-Collection-Level Search Box Settings

Settings made at the collection level will only apply to the current site collection, its subsites, and their pages. Initially, all settings will be inherited from the higher levels described above. To make Search Box settings at the collection level, do the…

Including Custom Properties in Search Forms

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » Including Custom Properties in Search Forms

To include custom properties in a search form, you must do the following: 1. Establish the desired metadata columns as managed properties in SharePoint (see “Establishing Custom Properties in SharePoint”). 2. Configure the managed properties as searchable…

Activating and Deactivating the Search Box Feature for an Application

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating the Search Box Feature for an Application

The Ontolica Search Box feature provides a subset of the capabilities provided by the full Ontolica feature. It enables you to activate and manage the Search Box for a group of site collections that do not otherwise have the full Ontolica feature active. Usually, you…

Site-Collection-Level Search Tab Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Site-Collection-Level Search Tab Settings

At the site-collection level, you will be able to see each of the search tabs created at the farm level, including the all of the specific settings made there. You can also choose to do any of the following: • Override some or all of the inherited settings for some…

Finding the Search Box Scopes Page

Documentation » Administrator Guide » 12 – The Ontolica Search Box » The Search Box Scopes Page » Finding the Search Box Scopes Page

Like many Ontolica features, the Search Box scopes and settings can be made at the farm, application, site-collection or site level, with settings inherited along SharePoint structure lines and with the opportunity of overriding inherited settings at any level. The…

Creating and Configuring Search Result Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Displaying Custom Properties in Search Results » Creating and Configuring Search Result Properties

Adding, Editing and Deleting Search Result Properties To configure search-result properties: 1. Go to the Search Tabs page for the site level at which you want to create the new result property as described in “Search-Tab Configuration and Inheritance”. …

Interpreting the Search Box Scopes List

Documentation » Administrator Guide » 12 – The Ontolica Search Box » The Search Box Scopes Page » Interpreting the Search Box Scopes List

The Search Box Scopes page provides a list of search-box scopes provided at the current site level. You can see the following information here: • Scope Groups and Group Memberships: In the scope list, scope groups are shown in left-justified, bold type; the scopes…

Creating and Configuring Search Result Actions

Documentation » Administrator Guide » 9 – Setup Search Result Actions » Creating and Configuring Search Result Actions

To create and configure search-result actions for a given search-tab context: 1. Go to the Search Tabs page for the site and site level at which your search-result action will apply. See “Search-Tab Configuration and Inheritance” for details. …

Finding the Search Result Actions Page

Documentation » Administrator Guide » 9 – Setup Search Result Actions » The Search Result Actions Page » Finding the Search Result Actions Page

To find the Search Result Actions page: 1. Go to the Search Tabs page for the site level at which you want to create the new search-result action as described in “Search-Tab Configuration and Inheritance”. 2. Click on the search tab for which you…

Using the Search Box Scopes Toolbar

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » The Search Box Scopes Page » Using the Search Box Scopes Toolbar

A toolbar is provided at the top of the search scopes list. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the…

Adding, Editing and Deleting Search Scopes

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Creating and Configuring Search Scopes » Adding, Editing and Deleting Search Scopes

Adding, Editing and Deleting Search Scopes 1. Go to the Search Tabs page for the site level at which you want to create the new scope group as described in “Search-Tab Configuration and Inheritance”. 2. Click on the search tab for which you want to…

Creating a New Search Box Scope Group

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Working with Search Box Scope Groups » Creating a New Search Box Scope Group

You are not able to create a new, empty Search Box scope group. Instead, you must create or edit an existing Search Box scope and then use the scope-configuration page to create the new group, thereby adding the selected scope to that group at the same time. To do…

Using the Search Tabs Action Menus

Documentation » Administrator Guide » 6 – Using Search Tabs » The Search Tabs Page » Using the Search Tabs Action Menus

Each tab listed on the Search Tabs page provides an action menu with commands for acting on a selected tab. As usual in SharePoint, the action menu appears when you hover the mouse pointer over a search-tab ID; the ID then acts like a drop-down list with some…

Using the Search Result Actions Toolbar

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » The Search Result Actions Page » Using the Search Result Actions Toolbar

A toolbar is provided at the top of the Search Result Actions page. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to…

Role of the SharePoint Search Result Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Role of the SharePoint Search Result Web Part

The Ontolica SharePoint Search Result Web Part submits an incoming query to the search database receives the search results and displays them on the page, usually in a table. The query is usually established when the user fills out a search form on the referring page,…

Using the Search Result Actions Action Menus

Documentation » Administrator Guide » 9 – Setup Search Result Actions » The Search Result Actions Page » Using the Search Result Actions Action Menus

Each action and group listed on the Search Result Actions page provide an action menu with commands for acting on a selected item. As usual in SharePoint, the action menu appears when you hover the mouse pointer over the action item or group name; the name then acts…

Working with Search Box Scope Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Working with Search Box Scope Groups

All Search Box scopes must belong to exactly one Search Box scope group. Group membership affects the order in which Search Box scopes are displayed by the drop-down list shown to users. Note: Search Box group names can be either shown or…

Configuring the General Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Configuring the General Search Box Settings

At each SharePoint site level, you are able to configure how search scopes will be shown by the Search Box when users are at the relevant site. To find and configure these settings, do the following: 1. Go to the Search Box Scopes page for the site level at which you…

Using the Search Scopes Action Menus

Documentation » Administrator Guide » 8 – Using Search Scopes » The Search Scopes Page » Using the Search Scopes Action Menus

Each scope listed on the Search Scopes page provides an action menu with commands for acting on a selected scope or scope group. As usual in SharePoint, the action menu appears when you hover the mouse pointer over the scope name; the name then acts like a drop-down…

Custom Properties in Search Forms and Custom Queries

Documentation » Administrator Guide » 7 – Using Custom Properties » Making Custom Properties Searchable » Custom Properties in Search Forms and Custom Queries

In search forms, custom properties appear as fields that are separate from the standard key-word inputs. Usually, the difference is that custom-property fields search in metadata while the keyword fields search among the text content of each document. Behind the…

FAQ error messages

FAQ » FAQ error messages

Ontolica Search & Preview most FAQ error messages

Quick Start Guide

Documentation » Quick Start Guide

ONTOLICA for Search & Preview 2010, 2013 & 2016 Quick Start Guide

Administrator Guide

Documentation » Administrator Guide

ONTOLICA for Search & Preview 2010, 2013 & 2016 Administrator Guide

Introduction

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Introduction

After the Ontolica Preview solution has been installed and deployed, the Ontolica Preview feature will be added to the list of farm features and by default it is activated automatically. The site collections features list will contain three Ontolica Preview features,…

Editions

License Model » Editions

ONTOLICA Search & Preview Editions EDITIONS: Trial (TRIAL) Prof of concept (POC) Production (PROD) Non-Production (NONPROD) Development (DEV) Not for resale (NFR) TRY Ontolica Search & Preview already today

Introduction

Introduction

Ontolica Search & Preview lets you instantly get preview of all your documents across systems and platforms Enterprise tool for SharePoint 2007, 2010, 2013 & 2016 MORE THAN 10 YEARS AND STILL GOING STRONG Search & Preview for SharePoint are supporting many…

System Requirements

FAQ » System Requirements

Ontolica Search & Preview System Requirements SYSTEM REQUIREMENTS: Ontolica Search and Preview for SharePoint 2016 NET Framework 4.5 or later Microsoft SharePoint Server 2016 SYSTEM REQUIREMENTS: Ontolica Search and Preview…

Installation

Documentation » Quick Start Guide » Installation

Installation Guide for Search & Preview. Before beginning the installation, please take a moment to review the hardware and software requirements in the document called “Hardware and Software Requirements for Ontolica”. It outlines the requirements and…

Can I use my license 2 times for Migration

FAQ » Can I use my license 2 times for Migration

Unfortunately, it is not possible to use the same Ontolica Search & Preview purchase license 2 times WARNING! It is illegal to use extra Ontolica Search & Preview license without normal purchase, examples include software copy, simultaneously, parallel, new or old…

NON-Production License

Pricing & Plans » NON-Production License

Prices for NON-Production License Non-Production Server USD EURO GBP DKK 2107 Ontolica Search&Preview 2007 – per Server Non-Production – Incl. 100 users (CAL) 3,250 2,850 2,100 21.000…

4 – Activating and Deactivating

Documentation » Administrator Guide » 4 – Activating and Deactivating

Activating and Deactivating Ontolica Search & Preview Activating and Deactivating Farm-Level Features Activating and Deactivating Ontolica for a Selected Site Collection Activating and Deactivating the Search Box Feature for an…

Licensing Model

Licensing Model

Ontolica Search & Preview License Model When acquire Search & Preview licenses, it is important to know the need of: Number of servers – WFE & Back-end conversion servers Number of users – CAL Name users If need of any Add on modules: Ontolica…

Anonymous Users

License Model » Anonymous Users

Ontolica Search & Preview supports the use of Anonymous users Anonymous user´s are no-named are not registered user´s are not counted Need of support for Anonymous users: Extend your license with the module Ontolica Anonymous Users TRY Ontolica Search &…

Production License

Pricing & Plans » Production License

Prices for Production License Production Server USD EURO GBP DKK 2007 Ontolica Search&Preview 2007 – per Server Production – Incl. 100 users (CAL) 6,500 5,700 4,200 42.000 2010…

Select active Servers

Knowledgebase » Configuration » Select active Servers

Select the wanted active running Ontolica Search & Preview Servers If the SharePoint farm has MORE active web front-ends, identified by having the “Microsoft SharePoint Foundation Web Application” service running, you will need to select the servers running…

Migration with extra License

Pricing & Plans » Migration with extra License

How to Migrate best with extra running Ontolica Search & Preview Licenses? WARNING! It is illegal to use extra Ontolica Search & Preview license without normal purchase, examples include software copy, simultaneously, parallel, new or old License Key File. …

Video Guide

Start your FREE trial » Video Guide

If a picture is worth a thousand words, then a video is worth a million Ontolica Search & Preview Video Guide All this video are made to give a good introduction to a subject and are sorted for a natural advancement – Select and Enjoy. No Name…

Table of Contents

Documentation » Administrator’s Guide » Table of Contents

Chapter 1: Introduction Ontolica Search & Preview for SharePoint – Overview Chapter 2: Installation and Setup Installation Overview — Where to Install — SharePoint Structural Hierarchy…

Install, Upgrade & Migrate

Knowledgebase » Install, Upgrade & Migrate

Ontolica Search & Preview – Install, Upgrade or Migrate to the latest version Choose the relevant task article ALWAYS USE THE QUICK START GUIDE

Is Lotus Notes Supported?

FAQ » Is Lotus Notes Supported?

Ontolica Search & Preview Lotus Notes Support Sorry No – we do not support any kind of Lotus Notes Documents at this point of time.

System Requirements

Documentation » Administrator Guide » 2 – Installation and Setup » System Requirements

Ontolica requires the following: Microsoft Windows Server 2008 / 2008 R2 / 2012 / 2012 R2 or later Microsoft Windows SharePoint Services Microsoft SQL Server 2008 / 2012 with latest service packs and the following: Database Engine Service Analysis…

Crawl Log

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Crawl Log

The Ontolica Preview Crawl Log page allows viewing processed items in different categories: All items, Crawled items and Failed items. In this page you can search for and check if a certain document has been processed by the Ontolica Preview Gatherer service. This page…

Download FREE TRIAL

Start your FREE trial » Download FREE TRIAL

Ontolica Search & Preview FREE TRIAL for SharePoint Requirement: SharePoint Admin Access & good SharePoint knowledge Limited: 30 days – 1 server – 5 users – 0 anonymous users DOWNLOAD 2016 DOWNLOAD 2013 DOWNLOAD 2010 …

Start your FREE trial

Start your FREE trial

Ontolica Search & Preview FREE trial VIDEO Enjoy our 5-minutes the introduction WEBINAR Register for our next introduction webinar DOWNLOAD Start your FREE Ontolica Search & Preview TRAIL ENJOY VIDEO NEXT WEBINAR DOWNLOAD FREE TRAIL …

Migrate from 2010 to 2013

Knowledgebase » Install, Upgrade & Migrate » Migrate from 2010 to 2013

How to Migrate Search and Preview – from SP2010 to SP2013 General preparations and installation: 1. Install a server with the new platform software “SP2013” 2. Make a copy of all “SP2010” databases and setup a new SQL server with these database…

Enable Anonymous Access

Knowledgebase » Configuration » Enable Anonymous Access

Enable Anonymous Access in Ontolica Search and Preview In order to enable it, your license must support the feature. Verify your current license by going to Central Administration > Operations > Manage Ontolica Licenses and selecting your active production…

Payment Method

Order, Purchase and Delivery » Payment Method

Supported payment method for Ontolica Search & Preview FINANCE – PURCHASE ORDER PROCESS (POP) Surfray Inc. CA USA Bank Transfer *International money Wire e-Check *Check (+ *Bank & Finance Handling Fee´s) Surfray Emea DK Bank…

Farm-Level Functions and Settings

Documentation » Administrator Guide » 3 – Ontolica Central Administration » Ontolica Central Administration » Farm-Level Functions and Settings

Settings that you make at the farm level will be available to all applications, collections, and sites in your SharePoint installation. To find these settings, log into your SharePoint central administration site and go to the Operations tab. Figure: The Operations…

Count of Servers

License Model » Count of Servers

A server license has to be acquired for each server to use. Ontolica Search & Preview are counting the Servers in use A server is considered any server/computer using/running the software A server license has to be acquired for each server in use. The maximum…

1 – Introduction

Documentation » Administrator Guide » 1 – Introduction

Ontolica Search & Preview for SharePoint builds on the functionality provided by the Microsoft SharePoint Server search engine to create a more flexible and powerful search solution than could easily be created using the default SharePoint features. By adding Ontolica…

Working in Edit Mode

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Working with Ontolica Web Parts » Working in Edit Mode

SharePoint users will experience Ontolica as an integrated part of your SharePoint solution, with the functionality that you and other site administrators have designed. In most cases, this will look like a simple search form, available from nearly any page, plus an…

What Languages is supported

FAQ » What Languages is supported

Which Languages is supported by Ontolica Search & Preview Most of the languages supported by SharePoint are supported in Ontolica Search & Preview Installer: English Standard program interface: English Supported (search center creation, translation of user…

Changelog 2016

Software Download » Ontolica Search & Preview 2016 » Changelog 2016

Ontolica Search and Preview Changelog 2016 Package Name: Ontolica Search & Preview 2016 – for SharePoint 2016 Module . Type. Release Candidate V6.6 – November 2017 S&P Enhancements Speed enhancements…

Maintenance by Assurance

Pricing & Delivery » Maintenance by Assurance

The Ontolica Software Assurance provides access to maintenance The Ontolica Software Assurance is the access for company’s and organization to get maintenance, support, and service of the Ontolica Software Licenses The Software Assurance is normally 22%…

Install & Upgrade

Install & Upgrade

How long time does it take to install Ontolica Search & Preview? FAST INSTALLATION In many cases, it can be done in 1 day (2-7 hours) when everything is just right – excluding tuning, and not to forget possible unexpected, underlying SharePoint installation…

Benefits

Introduction » Benefits

Ontolica have the ability to gather documents and files from multiple sources and merge it all into one high-speed solid SharePoint solution PREVIEW of +500 documents types & file formats from SharePoint Document Libraries, FileShares, Custom CMS, etc Enable users to…

Key License File

License Model » Key License File

Ontolica Search & Preview are using a License Key File To run normally with NO TRIAL LIMITATION – ONTOLICA Search & Preview need an active License Key File The Ontolica Search & Preview license key file contains user-friendly and non-readable text…

Do we need an OWA Server?

FAQ » Do we need an OWA Server?

No – You do not need any OWA Server – Ontolica Preview is 100% independent Ontolica Preview does not in any way use or require Office Web Apps servers and is not influenced by the performance bottlenecks imposed by this architecture. The preview file is…

Price Examples

Pricing & Purchange » Price Examples

Ontolica Search & Preview price example on the software license Examples (request a quote when ready) 1. Workgroup 2. Professional 3. Enterprise 4. Extended Enterprise 1. PRICE EXAMPLE – WORKGROUP Approximately: 100,000 documents & files 1 Production…

Installation and Setup Outline

Documentation » Administrator Guide » 2 – Installation and Setup » Installation Overview » Installation and Setup Outline

To install Ontolica and make its basic, default features available to a given site collection, do the following: 1. Run the Ontolica setup program on one of the machines in your server farm as described in “Running the Ontolica Setup Program”. 2. Make sure…

Delivery Times

Order, Purchase and Delivery » Delivery Times

Ontolica Search & Preview Delivery Times We will always do our best to deliver on-time and when possible – before time The most of our Finance & License Key activities are outsourced to the third party and delivery time are normally not negotiable. Express…

Find the version number

FAQ » How to.. » Find the version number

How to find the version number – Search and Preview FRONTEND To find the version of the front end, login to SharePoint and go to Central Administration – General Application Settings and under the Ontolica for SharePoint area, go to About…

File Converters as Plug-In

Data Sheets » File Converters as Plug-In

Add File Converters for support of more document formats and file types *WHEN SUPPORT OF +500 DOCUMENT TYPES AND FILE FORMATS – NOT IS ENOUGH” To preview the contents of a file it needs to be converted into a graphical representation. This is done…

Features

Features

Ontolica Preview Key Features PRODUCTIVE FUNCTIONALITY Full document and web page preview Preview and print 500 file formats including DWG. in-document search with hit highlighting Relevant page suggestions Search query highlights Variable zoom &…

Changelog 2010

Software Download » Ontolica Search & Preview 2010 » Changelog 2010

Ontolica Search and Preview Changelog 2010 Package Name: Ontolica Search & Preview 2010 – for SharePoint 2010 Module . Type. Release Candidate V6.6 – November 2017 S&P Enhancements New Requeriment .Net 4.5…

Activating and Deactivating Farm-Level Features

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating Farm-Level Features

When deactivated at the farm level, the Ontolica farm-level features will no longer be available. This has the following effects: • Ontolica operations will not be available on the SharePoint Central Administration site. • It will not be possible to deploy…

Changelog 2013

Software Download » Ontolica Search & Preview 2013 » Changelog 2013

Ontolica Search & Preview Changelog 2013 Package Name: Ontolica Search & Preview 2013 – for SharePoint 2013 Module . Type. Release Candidate V6.6 – November 2017 S&P Enhancements Speed enhancements…

Migrate from 2007 to 2010

Knowledgebase » Install, Upgrade & Migrate » Migrate from 2007 to 2010

Migrate from 2007 to 2010 There are two separate release lines of Ontolica: one for SharePoint 2007 platform and one for SharePoint 2010 platform. Some of the visible changes between releases are different versions of Ontolica dll files and different look and feel of…

Count of User’s (CAL)

Licensing Model » Count of User’s (CAL)

A user license (CAL) has to be acquired for each named user access. . Ontolica Search & Preview are counting named user’s in 3 months intervals A Client Access License (CAL) is considered a named user A Client Access License (CAL) has to be acquired for…

Activate the new Key License File

FAQ » How to.. » Activate the new Key License File

How to activate the new Key License File Please follow the below steps: You can do it from the License Library Hover the mouse over the License title Use the drop down to select – Set as active You can find more details in the Ontolica Search & Preview…

Standard SharePoint Layout Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Working with Ontolica Web Parts » Standard SharePoint Layout Options

All Ontolica Web parts provide the standard set of layout options available for nearly all Web parts in SharePoint. As with other types of web parts, these settings are available, when you are in the page-edit mode, from an edit drop-down list for each Ontolica Web…

Release Candidate 2016

Software Download » Ontolica Search & Preview 2016 » Release Candidate 2016

Download the latest Release Candidate of Ontolica Search & Preview 2016 NOT GENERAL AVAILABILITY ONLY FOR TEST AND SELECTED CUSTOMER CASES We will continue to develop and update this software version, this is the latest Release Candidate Latest Release…

Release Candidate 2010

Software Download » Ontolica Search & Preview 2010 » Release Candidate 2010

Download the latest Release Candidate of Ontolica Search & Preview 2010 NOT GENERAL AVAILABILITY ONLY FOR TEST AND SELECTED CUSTOMER CASES We will continue to develop and update this software version, this is the latest Release Candidate Latest Release…

Release Candidate 2013

Software Download » Ontolica Search & Preview 2013 » Release Candidate 2013

Download the latest Release Candidate of Ontolica Search & Preview 2013 NOT GENERAL AVAILABILITY ONLY FOR TEST AND SELECTED CUSTOMER CASES We will continue to develop and update this software version, this is the latest Release Candidate Latest Release…

Remove “View duplicates” link

Knowledgebase » Configuration » Remove “View duplicates” link

Remove “View duplicates” link from search result page To remove the “View duplicates” link from Ontolica Search Center result list please perform the following actions: 1. Execute a search on whatever word in Ontolica Search center, so you are…

Managing Content Sources

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Managing Content Sources

Ontolica Preview uses crawl logs of SharePoint Search Service Application(s) as content sources to crawl and create preview images. In the Manage Content Sources page you will need to add one or more Search Service Applications as content providers. When you click…

User action restriction on files

Knowledgebase » Configuration » User action restriction on files

Restriction for user action on documents and files Restriction for user action on documents and files (Ontolica Search & Preview 2010 and later) Show in Search Result Open/Read Use/Editing Copy/Pasting Downloading Printing From 1-5 Follow the SharePoint…

Creating Custom XSLT Templates

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Web Part XSLT Templates » Creating Custom XSLT Templates

The best way to create custom templates for your Ontolica Web controls is to do the following: 1. Go to a page that already contains the Ontolica Web control type for which you wish to design a new template (e.g., in the Ontolica Search Center). Go into edit mode and…

2 – Installation and Setup

Documentation » Administrator Guide » 2 – Installation and Setup

Installation Overview — Where to Install — SharePoint Structural Hierarchy — Installation and Setup Outline System Requirements Running the Ontolica Setup Program Manual Deployment…

Release Cycle

Licensing Model » Road Map » Release Cycle

Ontolica Search & Preview – Release Cycle There are five stages used in our release cycle. These necessary phases are essential to the overall goal of putting the most stable software products into the marked. 1 Pre-alpha 2 Alpha…

Scope Mapping Types

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Creating and Configuring Search Box Scopes » Scope Mapping Types

Ontolica integrates with the search scope implementation already built into Microsoft’s SharePoint crawler and database. In the Microsoft implementation, each record in the search database is associated with a specific scope, which is usually assigned based…

Shared Service Provider

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Manager Web Part » Shared Service Provider

The Shared Service Provider setting establishes the database in which the Ontolica Web parts on the same page will search. If your SharePoint farm includes more than one Shared Service Provider, then select the provider whose database you want to search from the…

SharePoint Structural Hierarchy

Documentation » Administrator Guide » 2 – Installation and Setup » Installation Overview » SharePoint Structural Hierarchy

Ontolica fits neatly into the structural hierarchy of SharePoint 2013. SharePoint is designed to scale smoothly to support everything from a single site running on a single server to a complex distributed solution running on a server farm and supplying several…

Software Download

Software Download

ONTOLICA SEARCH & PREVIEW VERSION 6.5 Enterprise software for SharePoint 2007, 2010, 2013, 2016 DOWNLOAD 2016 http://downloads.surfray.com/searchandpreview/2016/software/v6-5/Ontolica_SearchAndPreview_2016_v6-5.zip DOWNLOAD…

Result Page Web Parts

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 5: Setting up an Ontolica Search Center » Search Center Result Pages » Result Page Web Parts

Each result page includes several different Ontolica Web Parts, each of which provides a specific type of search functionality. A typical result page includes the following Web Parts: • Ontolica Search Manager This is required for all pages. It establishes the…

XSLT Template Settings

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Web Part XSLT Templates » XSLT Template Settings

Most Ontolica Web parts that produce displayed output emit pure XML, which you can transform and style any way that you like. There are two elements in this process: • XSLT Template: transforms the XML data into HTML, which includes markup for rendering tables,…

How to find the log files

FAQ » How to.. » How to find the log files

How to get the log files with relevant detail diagnostic information When an issue arises, sometimes we will need you to provide us with the Ontolica Search & Preview log files to assist you (detail diagnostic information) To provide our support and service team…

How can I ensure high performance?

FAQ » How can I ensure high performance?

Use previewing documents is a matter of retrieving a small graphical pre-generated image. This is done at high speed with a very little workload. The file previews are pre-generated and cached by the Ontolica Conversion servers. Ontolica Preview does not rely on…

Application-Level Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Ontolica Central Administration » Application-Level Settings

Settings that you make at the application level only affect one application at a time (including all collections and sites that belong to it). To find these settings, log into your SharePoint central administration site, go to the Application Management tab. Figure:…

Finding the Best Bets Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Best Bets Web Part » Finding the Best Bets Configuration Settings

As with all other Ontolica web parts, you can configure the Best Bets Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new…

Setting Active License

Documentation » Quick Start Guide 2010 & 2013 » Ontolica Search » Setting Active License

Setting Active License The installation process automatically activates the free evaluation license that comes with the installer. This license enables Ontolica Search for 30 days. To apply a production or development license go to General Application Settings >…

Opening the Logging Options

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Ontolica Diagnostic Logging » Opening the Logging Options

To open the Ontolica logging options: 1. Open the SharePoint Central Administration site. 2. Click on the Operations tab. 3. On the Operations page, select Diagnostic Logging under the Ontolica for SharePoint heading. 4. The Ontolica Diagnostic Logging page opens.…

Request for a new Key License File

FAQ » How to.. » Request for a new Key License File

How to request a key license file for Search & Preview Submit a Support Ticket Ticket: Search & Preview Key License File – And just follow the instruction User our Support & Service Center You will need your active License Key File How to find the active Search…

Where to Install

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 2: Installation and Setup » Installation Overview » Where to Install

Ontolica is delivered with a setup program, which you must run on one of your SharePoint servers. If you have installed SharePoint on a server farm, then Ontolica will automatically be distributed to the other servers as needed via the standard SharePoint mechanism for…

Change refiner title or heading

Knowledgebase » Configuration » Change refiner title or heading

Change Ontolica Search Refiner web-part title or heading The update of the Ontolica Search Refiner web-part title can be done in two ways: 1. By updating the Search Summary Drill Down webpart XSLT file At Site Collection level, go to Site Actions > Site Settings >…

2 ways to Purchase

Pricing & Plans » 2 ways to Purchase

We offer 2 ways to purchase Ontolica Search & Preview license, normal Purchase and Buy Perpetual We can help you find the best investment plan NORMAL PURCHASE ADVANTAGES Best price License Price Prices sheet for Purchase Mandatory: Minimum 1 production…

Default Content Access Account

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Default Content Access Account

On this page you will need to provide credentials for the default content access account. This account will be used by the Ontolica Preview on Web front-end servers to create full document preview images. It is recommended for this account to have access to widest…

Displaying a Refiner Control

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Refiner in Results » Displaying a Refiner Control

To include a refiner control with a result list, you must do the following: 1. Establish the desired metadata columns as managed properties in SharePoint (see “Establishing Custom Properties in SharePoint”). 2. Configure the relevant managed properties as…

Manual Deployment

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 2: Installation and Setup » Manual Deployment

If, when installing Ontolica, you chose not to deploy the feature automatically, then Ontolica will not be available to any of your sites or applications until you deploy it. To deploy Ontolica, use the standard procedure for deploying solutions in SharePoint as…

Displaying Custom Result Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Displaying Custom Properties in Search Results » Displaying Custom Result Properties

To display custom result property values, you must do the following: 1. Establish the desired metadata columns as managed properties in SharePoint (see “Establishing Custom Properties in SharePoint”). 2. Configure the relevant managed properties as…

Opening the License Manager

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Licenses » Opening the License Manager

Use the Ontolica License Manager to view details about your installed license files, select the active license, delete licenses and upload new ones. To open the license manager: 1. Open the SharePoint Central Administration site. 2. Click on the Operations tab. …

Displaying a Grouping Control

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Group Results » Displaying a Grouping Control

To include a grouping control with a result list, you must do the following: 1. Establish the desired metadata columns as managed properties in SharePoint (see “Establishing Custom Properties in SharePoint”). 2. Configure the relevant managed properties…

Displaying a Sorting Control

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Sort Results » Displaying a Sorting Control

To include a sorting control with a result list, you must do the following: 1. Establish the desired metadata columns as managed properties in SharePoint (see “Establishing Custom Properties in SharePoint”). 2. Configure the relevant managed properties as…

Scope Configuration Settings

Documentation » Administrator Guide » 8 – Using Search Scopes » Creating and Configuring Search Scopes » Scope Configuration Settings

Scope Configuration Settings When you are configuring a new or existing scope for the Ontolica Search Dialog Web Part, make the following settings: • Name and Description: Enter an ID, name, and description in the fields provided. The ID is only used internally; it…

Edit the Help File

FAQ » How to.. » Edit the Help File

How to edit the Help File Please follow the instruction below 1) CHANGING ONTOLICA HELP FILE PATH: In order to change the path of the ontolica help, the file goes to: C:\Program Files\Common Files\Microsoft Shared\Web Server…

Gatherer Service Status

Documentation » #Quick Start Guide for S&P Suite SP 2013 » Ontolica Preview » Gatherer Service Status

This page shows the list of items being processed and queued when the Gatherer service is crawling documents. In case you encounter the “Unable to connect to Ontolica Preview Gatherer service” error when accessing the page, make sure you have completed Preview…

High Confidence Managed Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica High Confidence Web Part » High Confidence Managed Properties

High-confidence results are a built-in feature of the SharePoint search engine. The feature includes support for a series of 15 managed properties called HighConfidenceDisplayProperty1, HighConfidenceDisplayProperty2 … HighConfidenceDisplayProperty15. In a…

The Best Bets Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » The Best Bets Page

The Best Bets page enables you to establish and configure the collection of Best Bets that can be displayed by the Ontolica Best Bets Web Part. Each Best Bet maps one or more search words to the specific URL that you consider to be the best source of information about…

Back-end server without Web App

Knowledgebase » Install, Upgrade & Migrate » Back-end server without Web App

Installing Preview backend on a server without a Web Application Certain SharePoint topologies may require that the Preview back-end (Gatherer and Conversion services) must be installed on a SharePoint server which does not have a Web Application – or a server…

Role of the Best Bets Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Best Bets Web Part » Role of the Best Bets Web Part

The Ontolica Best Bets Web Part creates a special, eye-catching display that lists those pages from the current result list that have been configured as “Best Bets” in Ontolica and/or the SharePoint search engine. All “Best Bets” pages from the…

Finding the Best Bets Page

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » The Best Bets Page » Finding the Best Bets Page

Like many Ontolica features, the Best Bets and settings can be made at the farm, application, site collection or site level, with settings inherited along SharePoint structure lines and with the opportunity of overriding inherited settings at any level. The settings…

Result Page Layout and Formatting

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Search Center Result Pages » Result Page Layout and Formatting

You can design and format your result pages using all of the many layout and programming techniques available in SharePoint. Ontolica features are added by placing Ontolica Web Parts on the page. You can arrange and format these any way that you want and add any number…

Role of the High Confidence Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica High Confidence Web Part » Role of the High Confidence Web Part

The Ontolica High Confidence Web Part reacts to results presented by the SharePoint search engine as being “high confidence”. This usually occurs when a query results in exactly one match or when one result is ranked very much higher than all other possible…

Displaying Best Bets in Result Lists

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » Displaying Best Bets in Result Lists

To display Best-Bet results in a result list, you must do the following: 1. Configure one or more Best Bets for the relevant search tabs in Ontolica (see “Creating and Configuring Ontolica Best Bets”) and/or configure SharePoint Best Bets as described in…

Introduction to Custom Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Introduction to Custom Properties

Custom properties in Ontolica usually refer to metadata about each of the various documents in the search database (such as author, date, status, etc.). In most cases, the custom properties used by Ontolica map directly to manage properties established in SharePoint…

Product Briefs

Features » Product Briefs

Ontolicas Search & Preview Product Breifs

Staging Overview

Documentation » Administrator Guide » 2 – Installation and Setup » Ontolica Configuration Files and Staging » Staging Overview

Many site administrators will opt to use a staged roll-out of Ontolica. This strategy works as follows: 1. Establish a test copy of the current SharePoint setup. 2. Install Ontolica on the test setup. 3. Configure and test Ontolica on the test setup. 4. When…

The Searchable Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » The Searchable Properties Page

The Searchable Properties page enables you to establish and configure the collection of search properties that will be available in the advanced search form on a given search tab. These properties will also be available for use in custom search strings designed using…

“Your query is malformed. Please rephrase your query.”

Knowledgebase » Only for 2010 » “Your query is malformed. Please rephrase your query.”

“Your query is malformed. Please rephrase your query.” When performing a search the error message “Your query is malformed. Please rephrase your query.” may appear instead of search results in certain conditions: 1. Wrong search syntax was…

Find the active License Key File

FAQ » How to.. » Find the active License Key File

How to find your active Ontolica License Key File Please follow the below steps: Go to SharePoint Central Administration Click on General Application Settings Under the Ontolica for SharePoint section click on Manage Ontolica Licenses In the picklist of the…

URL Syntax

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 15: Ontolica Search Syntax » URL Syntax

When a user fills out a search form, that form encodes the user’s input into a URL that targets a search-result page and includes all of the values entered by the user. Such a URL typically looks something like this: …

XSLT Template (Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » XSLT Template (Web Parts)

People and Image search is not supported by Microsoft Search Server and Search server express. The XSLT Template settings for the SharePoint Search Result Web Part enable you to control the HTML format of the result list created by the part. The format you choose…

The Refiner Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Refiner in Results » The Refiner Properties Page

The Refiner Properties page enables you to establish and configure the collection of custom properties that will be available for use in refiner controls. Custom properties provide metadata for a given document, such as the document author, last-modified date, document…

Default Result Sorting

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Default Result Sorting

The Ontolica result sorting feature enables the SharePoint Search Result Web Part to sort results by any of several criteria. For example, you might sort results by relevance, date or author. Use the Sort Results By setting to establish the way that results will be…

Adding a New Result Page

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Search Center Result Pages » Adding a New Result Page

When you create a new Search Center using the Ontolica Search Center site template, you will already have a few result pages in your Search Center (for standard results, people, images, etc.). However, you might decide to add more result pages to support additional…

Refiner Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Refiner in Results » Refiner Properties

Refiner Properties The Ontolica refiner feature enables users to focus in on a specific type of information in an existing result list. It works by displaying a selection control (e.g., a drop-down list) that enables the user to select a single target value from among…

Working with Action Groups

Documentation » Administrator Guide » 9 – Setup Search Result Actions » Working with Action Groups

All search-result actions must be part of exactly one group, though a simple solution might include just one group. At run time, the result-action controls are created by an Ontolica SharePoint Search Result Web Part, which provides a selector with the actions relevant…

Creating and Configuring Quick Filters

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Creating and Configuring Quick Filters

To create and configure quick filters for a given search-tab context: 1. Go to the Search Tabs page for the site and site level at which your quick filter will apply. See “Search-Tab Configuration and Inheritance” for details. 2. Click on the search…

Creating and Configuring Grouping Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Group Results » Creating and Configuring Grouping Properties

Adding, Editing and Deleting Grouping Properties To configure grouping properties: 1. Go to the Search Tabs page for the site level at which you want to create the new grouping property as described in “Search-Tab Configuration and Inheritance”. …

Interpreting the Quick Filters List

Documentation » Administrator Guide » 11 – Setting up Quick Filters » The Quick Filters Page » Interpreting the Quick Filters List

The Quick Filters page provides a list of filters currently available to result from lists on your selected site and search tab. You can see the following information here: • Filter ID: These are listed in the ID column. This is how the quick filter is identified on…

XSLT Template

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Tabs Web Part » XSLT Template

The XSLT Template settings for the Search Tabs Web Part enable you to control the HTML format of the search tabs created by the part. The XML that is emitted by the Search Tabs Web Part supplies the URL for the search-center page associated with each available tab and…

Populating Best-Bet Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » Working with Best-Bets Groups » Populating Best-Bet Groups

Whenever you create a new Best Bet you must select the Best-Bet group to which it belongs. Similarly, you can move Best Bets between groups by editing each Best Bet’s configuration. See “Creating and Configuring Ontolica Best Bets” for details about…

Scope in your query does not exist

Knowledgebase » Configuration » Scope in your query does not exist

Scope in your query does not exist On some occasions it can happen that Ontolica Search will display “Scope in your query does not exist” message instead of search results. Background information: Each search query is made in the context of a specific…

Viewing and Editing License Properties

Documentation » Administrator Guide » 3 – Ontolica Central Administration » Managing Ontolica Licenses » Viewing and Editing License Properties

In addition to the fixed details, each license also has a name and description that you can edit to help make the license easier to identify in the table on the License Manager page. To view and/or edit these: 1. Open the Ontolica License Manager as described…

Finding the High Confidence Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica High Confidence Web Part » Finding the High Confidence Configuration Settings

page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new Ontolica Web parts as you add them to existing pages. Figure: The Ontolica High Confidence…

The Sorting Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » The Sorting Properties Page

The Sorting Properties page enables you to establish and configure the collection of custom properties that will be available for use in sorting controls. Custom properties provide metadata for a given document, such as the document author, last-modified date, document…

The Grouping Properties Page

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Group Results » The Grouping Properties Page

The Grouping Properties page enables you to establish and configure the collection of custom properties that will be available for use in grouping controls. Custom properties provide metadata for a given document, such as the document author, last-modified date,…

Establishing Custom Properties in SharePoint

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Establishing Custom Properties in SharePoint

All custom properties displayed in Ontolica result lists must be based on managed properties configured for your SharePoint installation. Custom search properties for Ontolica search forms can be configured either as searches for managed properties values or as query…

Tab Settings and Inheritance

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Tab Settings and Inheritance

Search-tab configuration settings can be made on many different levels, with settings inherited along the lines of the SharePoint hierarchy. Figure: SharePoint 2013 structure A very simple Ontolica solution might include just one search-tab configuration that is…

Interpreting the Best Bets List

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » The Best Bets Page » Interpreting the Best Bets List

The Best Bets page provides a list of Best Bets configured for the current search tab. You can see the following information here: • Best-Bet Groups and Group Memberships: In the list, Best-Bet groups are shown in left-justified bold type; the best bets belonging to…

Refinements not working with special characters

Knowledgebase » Only for 2007 » Refinements not working with special characters

Refinements not working with special characters A property value with a special character, such as ampersand (&), apostrophe (‘), or asterisk (*), will cause an error during attempt to refine by that value. The MOSS index can crawl these special characters,…

Configuring General Searchable Properties Settings

Documentation » Administrator Guide » 7 – Using Custom Properties » Making Custom Properties Searchable » Configuring General Searchable Properties Settings

For each search-tab configuration, you are able to configure how search properties will be shown by Ontolica Search Dialog Web Parts that use that configuration. To find and configure these settings, do the following: 1. Go to the Search Tabs page for the site level…

Default Filter

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Configuring General Quick Filter Settings » Default Filter

This setting affects establishes a default filter that will be applied to all searches where the current search-tab configuration applies. • When the Inheritance setting is set to Inherit settings from the parent, the Default Filter drop-down list shows the value…

Windows Event Log

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Ontolica Diagnostic Logging » Windows Event Log

In addition to the trace log, Ontolica can also store information in the Windows Event Log. Use the radio buttons in the Windows Event Log area to select which types of information will be stored here.

Installation Overview

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 2: Installation and Setup » Installation Overview

Ontolica is implemented as a standard SharePoint Solution, which means that it is very easy to install, configure and distribute between servers using the standard SharePoint controls and integration points.

Trace Log

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Ontolica Diagnostic Logging » Trace Log

The settings in this area control the way Ontolica saves its log file of events. The following settings are available: • Path: Specify a location to store the trace logs generated by Ontolica. Make sure that the location exists on all servers in the farm, for…

Use our Support & Services Center

Use our Support & Services Center

USE OUR SUPPORT & SERVICE CENTER Tell us about your issue and we will be most happy to assist you LANGUAGE: English Danish Spanish *Want to know more about the ONTOLICA Support & Service Program

Creating and Configuring Searchable Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » Creating and Configuring Searchable Properties

Adding, Editing and Deleting Searchable Properties To configure searchable properties: 1. Go to the Search Tabs page for the site level at which you want to create the new searchable property as described in “Search-Tab Configuration and Inheritance”. …

Uploading a New License

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Licenses » Uploading a New License

When you upgrade your license (e.g., form a trial license or to add support for additional servers), you will receive a new license file from SurfRay. You must then upload this file to your Ontolica installation. To do this: 1. Open the Ontolica License Manager as…

Setting Target Audiences

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Properties » Setting Target Audiences

SharePoint audiences are groups of users selected for some common purpose. For example, a given audience might represent all workers in a given department or all secretaries from all departments. Any given user might belong to any number of audiences. To limit the…

Creating and Configuring Sorting Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » Creating and Configuring Sorting Properties

To configure sorting properties: 1. Go to the Search Tabs page for the site level at which you want to create the new result property as described in “Search-Tab Configuration and Inheritance”. 2. Click on the search tab for which you want to modify…

Deleting a License

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Licenses » Deleting a License

If you no longer need a license (e.g., after upgrading from a trial license), then you can delete its license file from your servers. Thereafter, the deleted license will no longer be shown in the Ontolica License Manager and it will no longer be available unless you…

Full (postfix prefix) wildcard for searching properties

Knowledgebase » Only for 2007 » Full (postfix prefix) wildcard for searching properties

Full (postfix prefix) wild card for searching properties A standard (postfix) wildcard can be used on any search term entered in the Ontolica search center. To use it, you need to append directly after a given keyword, e.g. manage If a standard wildcard is not…

Best Bet Configuration Settings

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » Creating and Configuring Ontolica Best Bets » Best Bet Configuration Settings

When you are configuring a new or existing Best Bet for the Ontolica Search Dialog Web Part, make the following settings: • Title and Description: Enter a title and description in the fields provided. The Title is the name by which the Best Bet is presented to users…

Target Pages

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Properties » Target Pages

The Search Tabs Web Part displays a graphic button for each search tab available to the Search Center at the time when the user arrives there. When a user clicks on one of these buttons, the button links to a specific page and loads the matching search-tab…

Working with Best-Bets Groups

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » Working with Best-Bets Groups

All Ontolica Best Bets must be part of exactly one group, though a simple solution might include only one group. At run time, the Best-Bet display is created by an Ontolica Best Bets Web Part, which can be configured to show all Best Bets or only those that belong to…

Setting the Active License

Documentation » Administrator Guide » 3 – Ontolica Central Administration » Managing Ontolica Licenses » Setting the Active License

Of all of the licenses shown in the License Manager, only one license is actually active. The other licenses may represent older licenses, trials or developer licenses. You may occasionally need to switch the active license (e.g., to go from a developer license to a…

Viewing License Details

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Licenses » Viewing License Details

When you first come to the License Manager page, summary information about each installed license file is shown in the table. Additional information about each installed license is also available. to see it: 1. Open the Ontolica License Manager as described…

Miscellaneous Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Miscellaneous Options

The Miscellaneous Options section enables you to enable or disable each of several optional Ontolica features. The following options are available here: • Open links in new window: Causes links in the result list to open their target pages in a new…

Creating and Configuring Refiner Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Refiner in Results » Creating and Configuring Refiner Properties

To configure refiner properties: 1. Go to the Search Tabs page for the site level at which you want to create the new result property as described in “Search-Tab Configuration and Inheritance”. 2. Click on the search tab for which you want to modify…

Grouping Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Group Results » Grouping Properties

In addition to providing the usual list of ranked results, Ontolica enables users to group search results according to any of several types of custom-property values. For example, your result page might provide a link for grouping the results by the author. If the…

Working with Result-Property Groups

Documentation » Administrator Guide » 7 – Using Custom Properties » Displaying Custom Properties in Search Results » Working with Result-Property Groups

All search-result properties must be part of exactly one group, though a simple solution might include just one group. At run time, the result listing is created by an Ontolica SharePoint Search Result Web Part, which lists each property that belongs to one or more…

Working with Searchable Property Groups

Documentation » Administrator Guide » 7 – Using Custom Properties » Making Custom Properties Searchable » Working with Searchable Property Groups

All searchable properties must be part of exactly one group, though a simple solution might include just one group. At run time, the search form is created by an Ontolica Search Dialog Web Part, which provides input fields for each property that belongs to one or more…

Keyset does not exist, CryptographicException error in OWSTIMER.EXE

Knowledgebase » SharePoint TIPS and TRICKS » Keyset does not exist, CryptographicException error in OWSTIMER.EXE

Keyset does not exist, CryptographicException error in OWSTIMER.EXE SHAREPOINT TIPS & TRICKS Applies To: Ontolica Search for SP2010 If you encounter the Visual Studio Just-In-Time Debugger?error “An unhandled exception…

Display Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Level Settings » Display Settings

The Display Settings control whether and how search tabs will be shown by Search Tab Web Parts on search/result pages. You have the following options: • Display search tabs on search page: mark this box to display a tab button for each available search tab (this is…

Finding the Quick Filters Page

Documentation » Administrator Guide » 11 – Setting up Quick Filters » The Quick Filters Page » Finding the Quick Filters Page

To find the Quick Filters page: 1. Go to the Search Tabs page for the site level at which you want to create the new quick filter as described in “Search-Tab Configuration and Inheritance”. 2. Click on the search tab for which you want to modify…

The server count is exceeded

FAQ » FAQ error messages » The server count is exceeded

If message The server count is exceeded or similar 1. Check if you need to purchase more server license (CAL) Find info in the purchase Invoice Find info in the Software Assurance Invoice Find info in the Key License File 2. When you are sure: that you have…

Populating Scope Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Working with Search Scope Groups » Populating Scope Groups

Whenever you create a new scope you must select the scope group to which it belongs. Similarly, you can move scopes between groups by editing each scope’s configuration. See “Creating and Configuring Search Scopes” for details about how to make these…

Populating Action Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » Working with Action Groups » Populating Action Groups

Whenever you create a new result action you must select the action group to which it belongs. Similarly, you can move actions between groups by editing each action’s configuration. See “Creating and Configuring Search Result Actions” for details about…

Using the Best-Bets Toolbar

Documentation » Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » The Best Bets Page » Using the Best-Bets Toolbar

A toolbar is provided at the top of the Best Bets list. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the current page. Click here to add a…

Using the Quick Filters Toolbar

Documentation » Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 11: Setting up Quick Filters » The Quick Filters Page » Using the Quick Filters Toolbar

A toolbar is provided at the top of the Quick Filters page. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the current page. Click here to add a…

Creating a New Scope Group

Documentation » Administrator Guide » 8 – Using Search Scopes » Working with Search Scope Groups » Creating a New Scope Group

You are not able to create a new, empty scope group. Instead, you must create or edit an existing scope and then use the scope-configuration page to create the new group, thereby adding the selected scope to that group at the same time. To do this:’ 1. Go to the…

Adding, Editing and Deleting Best Bets

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » Creating and Configuring Ontolica Best Bets » Adding, Editing and Deleting Best Bets

Adding, Editing and Deleting Best Bets 1. Go to the Search Tabs page for the site level at which you want to create the new Best Bet group as described in “Search-Tab Configuration and Inheritance”. 2. Click on the search tab for which you want to…

My PDF documents are not searchable (Only 2007 & 2010)

Knowledgebase » SharePoint TIPS and TRICKS » My PDF documents are not searchable (Only 2007 & 2010)

My PDF documents are not searchable (Only 2007 & 2010) The most common reason why PDF files do not show up in search results is because they cannot be indexed due to the fact that they contain graphical images of text instead of an actual text “readable”…

Creating a New Action Group

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » Working with Action Groups » Creating a New Action Group

You are not able to create a new, empty action group. Instead, you must create or edit an existing action and then use controls on the action-configuration page to create the new group, thereby adding the selected action to that group at the same time. To do…

Creating a New Best-Bet Group

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » Working with Best-Bets Groups » Creating a New Best-Bet Group

You are not able to create a new, empty Best-Bet group. Instead, you must create or edit an existing Best Bet and then use the Best-Bet-configuration page to create the new group, thereby adding the selected Best Bet to that group at the same time. To do this: 1. Go…

Inheritance

Documentation » Administrator Guide » 6 – Using Search Tabs » Search Tab Level Settings » Inheritance

The Inheritance settings control whether or not to inherit the level settings (the settings shown on the Search Tabs Settings page) from a higher site level. This does not affect the properties or configurations of the tabs at this level. Select one of the following…

Editing Action Groups

Documentation » Administrator Guide » 9 – Setup Search Result Actions » Working with Action Groups » Editing Action Groups

An action group’s settings include its ID, name, and description. Once a group is created, you can no longer change its ID, but you can edit its name and description at any site level as follows: 1. Go to the Search Result Action page for the site level and tab…

Editing Scope Groups

Documentation » Administrator Guide » 8 – Using Search Scopes » Working with Search Scope Groups » Editing Scope Groups

A scope group’s settings include its ID, name, description. Once a group is created, you can no longer change its ID, but you can edit its name and description at any site level as follows: 1. Go to the Search Scopes page for the site level at which you want to…

Is Scanned PDF files supported ?

FAQ » Is Scanned PDF files supported ?

Yes, Scanned PDF files can be Previewed as any other PDF file. When the OCR scanning is done correctly, it will allow the best page feature to work. However, sometimes there are some limitations depending on how the document was scanned and processed. Simple way…

Sorting Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » Sorting Properties

Sorting properties enable users to modify the criteria by which result lists are sorted. By default, results are sorted by relevance, which is calculated at search time based on how closely each found document matches the submitted query. However, you might choose to…

Refiner Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Dialog Web Part » Refiner Options

The refiner feature enables users to filter results based on property values, thereby homing in on one specific type of result. For example, if you have configured the “author” property as a refiner property for the current search-tab configuration, then…

The Quick Filters Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 11: Setting up Quick Filters » The Quick Filters Page

The Quick Filters page enables you to establish and configure the collection of filters that will be available in simple search forms that use a given search-tab configuration.

Page Mode

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Page Mode

Each search-tab configuration specifies URLs for both a search page and a result page, which are associated with that tab. The Search Tabs Web part can provide links to either type of page. Select one of the following for the Page mode setting: • Use Search Page…

7 – Using Custom Properties

Documentation » Administrator Guide » 7 – Using Custom Properties

Introduction to Custom Properties Establishing Custom Properties in SharePoint Making Custom Properties Searchable — Custom Properties in Search Forms and Custom Queries …

Name and Description

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Properties » Name and Description

Make the following settings in this area: • ID: Enter a unique ID for the tab. This is only used internally and must not include any spaces. You can only set this value when you first create a search tab; you cannot change it for existing tabs. • Name: Enter a…

Image Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Image Options

The settings in the Image Options area affect images shown in search results. These settings only have an effect when you are using one of the XSLT templates that include images in results, such as for image search or people search. The following settings are…

Display Options

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Display Options

Use the Display Options setting to specify CSS styles for controlling the format of the search tabs. There are two types of settings here: • Layout table styles: The Search Tabs Web Part emits your settings here as values for the XML element. The default XSLT…

Quick Filters

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Quick Filters

Quick filters add a selection of pre-configured queries to your simple search forms. The quick-filter query is added (using an “and” operator) to whatever search words are entered by the user, thereby limiting the search. This makes it very easy for users…

If farm admin not have local admin rights

Knowledgebase » Install, Upgrade & Migrate » If farm admin not have local admin rights

If farm admin does not have local admin rights In case the farm admin account does not have local administrator rights on the SharePoint machine where the Preview Gatherer service is installed (Central Administration machine), it will not be possible to view the…

Deleting Action Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » Working with Action Groups » Deleting Action Groups

To delete an action group, you must work using the Search Result Actions page for the site level at which you defined the group—you cannot delete groups inherited from a higher level. When you delete the group, all actions that belong to that group and are defined at…

Configuring General Quick Filter Settings

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Configuring General Quick Filter Settings

For each search-tab configuration, you are able to configure a default filter, which will apply to all searches made where that search-tab applies. To find and configure these settings, do the following: 1. Navigate to the Quick Filters page for the site level and…

11 – Setting up Quick Filters

Documentation » Administrator Guide » 11 – Setting up Quick Filters

Quick Filters Including Quick Filters in Search Forms The Quick Filters Page — Finding the Quick Filters Page — Interpreting the Quick Filters List …

Visible Tabs

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Level Settings » Visible Tabs

The Visible Tabs area shows a check box for each search tab available at the current site level. If you would like to hide one or more of the tabs at the current level (and below), then clear their associated check boxes. Note: Tabs are visible by default,…

No Results Condition

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Hint Web Part » No Results Condition

Use the settings here to define the text (and formatting) to display when the user has submitted a query for which there were no results. The message could give the user advice, such as to check their spelling or use a less specific query. Use the Rich Text Editor or…

Deleting Scope Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Working with Search Scope Groups » Deleting Scope Groups

To delete a scope group, you must work using the Search Scopes page for the site level at which you defined the group—you cannot delete groups inherited from a higher level. When you delete the group, all scopes that belong to that group and are defined at the same…

Inheritance Settings

Documentation » Administrator Guide » 8 – Using Search Scopes » Configuring General Search Scope Settings » Inheritance Settings

Select one of the following to control whether or not to inherit general search scope settings: • Inherit settings from a parent: select this option to revert to settings made at the parent level and continue to track changes made there. • Specify local settings:…

Result Control Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Dialog Web Part » Result Control Options

The Result Control Options enable you to enable and configure the various types of sorting and/or paging controls shown when you use the DefaultHeader.xsl or DefaultFooter.xsl template (or a custom template designed to display the result-control elements). Use the…

Invalid characters – Related to SharePoint

Knowledgebase » SharePoint TIPS and TRICKS » Invalid characters – Related to SharePoint

Invalid characters – Related to SharePoint Invalid characters – Related to SharePoint The best way to know the invalid characters is by understanding the invalid characters in SharePoint. (There can be some different rules for the different SharePoint…

Editing Best-Bet Groups

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » Working with Best-Bets Groups » Editing Best-Bet Groups

A Best-Bet group’s settings include its ID, name, description. Once a group is created, you can no longer change its ID, but you can edit its name and description at any site level as follows: 1. Go to the Best Bets page for the site level at which you want to…

Using the Quick Filters Action Menus

Documentation » Administrator Guide » 11 – Setting up Quick Filters » The Quick Filters Page » Using the Quick Filters Action Menus

Each filter listed on the Quick Filters page provides an action menu with commands for acting on a selected filter. As usual in SharePoint, the action menu appears when you hover the mouse pointer over the quick filter name; the name then acts like a drop-down list…