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Manage of manual renewal process

Software Maintenance » Manage of manual renewal process

We can automatically take care of your manual renewal and key license process Manage renewal and/or License Key process: We will send you an invoice and payment reminder We will keep a copy of your License Key We will start the renewal process for the License…

Ontolica Preview Guide

Documentation » Quick Start Guide » Ontolica Preview Guide

Quick Guide Preview Introduction Preview Back-end Installation Installing Preview Back-end server without Web App Preview Installing Ontolica Preview Database Preview Default Content Access Account Preview Managing Content Sources Preview Manage Crawl…

Only for 2007 Guide

Documentation » Quick Start Guide » Only for 2007 Guide

Quick Guide Full (postfix prefix) wild card for searching properties Refinements not working with special characters Full (postfix prefix) wild card for searching properties A standard (postfix) wildcard can be used on any search term entered in the…

Preview files from custom CMS

Function & Features » Preview files from custom CMS

You can preview files external to SharePoint – e.g. custom Content Management Systems. Ontolica Preview can automatically crawl CMS external storage locations and generate images ready to instant preview in SharePoint search results. The crawling process is…

Preview files from FileShares

Function & Features » Preview files from FileShares

You can preview files external to SharePoint – e.g. stored in file shares. Preview automatically crawls FileShares and generates images ready to instant preview in SharePoint search results. The crawling process is highly configurable and you can even define…

The 3 Step for Instant Preview

Function & Features » The 3 Step for Instant Preview

ONTOLICA PRE-CACHING process to Instant Preview Ontolica Search & Preview gives the user fast access to an instant preview of more than +500 document formats and files types. Instant previewing of files is a matter of retrieving small graphical pre-generated…

How to calculate the Preview database size

Documentation » How to … » How to calculate the Preview database size

Ontolica Preview has a feature called First Page Preview, which is able to cache a set number of first pages from each document into the Preview database. This allows to display first page thumbnails on all crawled documents and quickly load the set number of first…

Ontolica Search Intelligence

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Modules » Ontolica Search Intelligence

Figure: The Manage Ontolica Modules page of the SharePoint central administration site (Ontolica Search Intelligence enabled) The following links are provided under the Ontolica Search Intelligence heading. Use them to access each of the various functions available…

Application-Level Search Tab Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Application-Level Search Tab Settings

Settings made at the application level will be available to all site collections, sites, and pages that are part of that application. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the Application…

Invalid characters

Documentation » Error messages » Invalid characters

The best way to know the invalid characters is by understanding the invalid characters in SharePoint (There can be some different rules for the different SharePoint versions) Invalid characters – are related to SharePoint The article (link) below lists the…

Find the active License Key File

Request for License Key File » Find the active License Key File

How to find the active Search & Preview License Key File Please follow the below steps: Go to SharePoint Central Administration Click on General Application Settings Under the Ontolica for SharePoint section click on Manage Ontolica Licenses In the picklist of…

Establishing Custom Properties in SharePoint

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Establishing Custom Properties in SharePoint

All custom properties displayed in Ontolica result lists must be based on managed properties configured for your SharePoint installation. Custom search properties for Ontolica search forms can be configured either as searches for managed properties values or as query…

Complex Search Expressions (Constructing Search Strings)

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Constructing Search String/s » Complex Search Expressions (Constructing Search Strings)

You construct complex search expressions by combining all of the techniques outlined above. Ontolica interprets your search expressions using the standard rules for Boolean operations. Use Boolean operators to connect clauses and parenthesis to organize the clauses.…

Opening the License Manager

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Licenses » Opening the License Manager

Use the Ontolica License Manager to view details about your installed license files, select the active license, delete licenses and upload new ones. To open the license manager: 1. Open the SharePoint Central Administration site. 2. Click on the Operations tab. …

Application-Level Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Ontolica Central Administration » Application-Level Settings

Settings that you make at the application level only affect one application at a time (including all collections and sites that belong to it). To find these settings, log into your SharePoint central administration site, go to the Application Management tab. Figure:…

Ontolica Search – Modules

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Modules » Ontolica Search – Modules

Figure: The Manage Ontolica Modules page of the SharePoint central administration The following links are provided under the Ontolica Search heading. Use them to access each of the various functions available at your current site level: • Manage Search Tabs:…

Managing Ontolica Modules

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Modules

Use the Manage Ontolica Modules page to make farm- and application-level settings for all types of Ontolica modules that you have installed for SharePoint. Each module adds its own heading to this page. The section added for the Ontolica for SharePoint 2013 product is…

Application-Level Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance » Application-Level Search Box Settings

At the web application level, you will be able to see all of the scopes and settings made at the farm level. You can also choose to do any of the following: • Override some or all of the inherited settings. • Add new Search Box scopes Settings made at the…

Enable Anonymous Access

Documentation » Quick Configuration Guide » Enable Anonymous Access

Configuration In order to enable Anonymous Access, your License Key File must support the feature. Find the active License Key File OR Verify your current license by going to Central Administration > Operations > Manage Ontolica Licenses and selecting your active…

Farm-Level Functions and Settings

Documentation » Administrator Guide » 3 – Ontolica Central Administration » Ontolica Central Administration » Farm-Level Functions and Settings

Settings that you make at the farm level will be available to all applications, collections, and sites in your SharePoint installation. To find these settings, log into your SharePoint central administration site and go to the Operations tab. Figure: The Operations…

Farm-Level Search Tab Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Farm-Level Search Tab Settings

Settings made at the farm level will be available to all applications, site collections, sites and pages managed by your SharePoint installation. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the…

Ontolica Search Guide

Documentation » Quick Start Guide » Ontolica Search Guide

Quick Guide Activating Ontolica Search Features Setting Active Search License Creating Ontolica Search Center Configuring Ontolica Search Box Configuring Ontolica Cube Feature Activating Ontolica Search Features All Ontolica farm-wide features are…

Farm-Level Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance » Farm-Level Search Box Settings

Settings made at the farm level will be available to all applications, collections, sites, and pages managed by your SharePoint installation. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the Operations…

Activating and Deactivating the Search Box Feature for an Application

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating the Search Box Feature for an Application

The Ontolica Search Box feature provides a subset of the capabilities provided by the full Ontolica feature. It enables you to activate and manage the Search Box for a group of site collections that do not otherwise have the full Ontolica feature active. Usually, you…

Select active Servers

Documentation » Quick Configuration Guide » Select active Servers

Configuration Select the wanted active running Ontolica Search & Preview Servers If the SharePoint farm has MORE active web front-ends, identified by having the “Microsoft SharePoint Foundation Web Application” service running, you will need to select the servers…

Activating and Deactivating Farm-Level Features

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating Farm-Level Features

When deactivated at the farm level, the Ontolica farm-level features will no longer be available. This has the following effects: • Ontolica operations will not be available on the SharePoint Central Administration site. • It will not be possible to deploy…

Change the maximum file graphic size

Documentation » Quick Configuration Guide » Change the maximum file graphic size

Configuration What documents are taking of space: SELECT TOP 10 doc.Url AS ‘Url’, DATALENGTH AS ‘Size’, img.PageNumber AS ‘Page’ FROM [OntolicaPreview].[dbo].[PagePreview] AS img Join [OntolicaPreview].[dbo].[Document] AS doc ON…

Property Ontolica Search Syntax

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Property Ontolica Search Syntax

In addition to the standard, free-text searches, Ontolica also enables you, via the free-text input field, to search for specific document properties such as: • Author: The name of the person who last modified the document • Title: The document title • Creation…

Handling & Service Fees

Pricing » Handling & Service Fees

General handling & service Fee’s In some countries, the payment process can be simple and easy – in other countries the need for more steps and more resources are necessary, and the same can be applied to some companies and organizations who wish or are in need…

Ontolica Aggregate Guide

Documentation » Quick Start Guide » Ontolica Aggregate Guide

Quick Guide Aggregate Introduction Aggregate Center Aggregate Administration Editing Aggregate Center Aggregate Introduction Ontolica Aggregate is a virtual library solution for SharePoint that provides functionality to present views of documents…

Install Guide

Documentation » Quick Start Guide » Install Guide

Installation Guide for Ontolica Search & Preview. Before beginning the installation, please take a moment to review the system requirements. To install the Ontolica Search & Preview, run the Setup.exe program from the main folder of the installation package on…

Using the Search Box with “My Sites”

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Using the Search Box with “My Sites”

The SharePoint “My Sites” feature creates a personal site collection for each user. As a result, your SharePoint solution may grow to include a very large number of site collections, each of which should provide an Ontolica Search Box on most or all pages,…

Introduction to Custom Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Introduction to Custom Properties

Custom properties in Ontolica usually refer to metadata about each of the various documents in the search database (such as author, date, status, etc.). In most cases, the custom properties used by Ontolica map directly to manage properties established in SharePoint…

Upgrade Guide

Documentation » Quick Start Guide » Upgrade Guide

Quick Guide Upgrade Ontolica Search & Preview Installation Upgrade Ontolica Preview Back-end Upgrade Ontolica Modules Upgrade Ontolica Search & Preview Installation GENERAL UPGRADE GUIDE The general upgrade guide, don’t handle special set-up…

Page not found – error from search box

Documentation » Error messages » Page not found – error from search box

Search not working after INSTALL You need to point the search box to the location of existing Ontolica Search Center. Go to: “Home > Site Actions > Site Settings > Modify All Site Settings > Ontolica Search Box Scopes”. Choose “Settings”. Set…

Activating and Deactivating Ontolica for a Selected Site Collection

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating Ontolica for a Selected Site Collection

Ontolica features are made available to users when it is activated at the site-collection level. When deactivated at the collection level, Ontolica features will be unavailable to the affected collection(s) and the search functionality for that collection will revert…

Netcompany

Partner Success Stories » Netcompany

“A continuous series of high quality IT-deliveries, on schedule and on budget speaks for itself “ ONTOLICA – PARTNER SUCCESS STORIE by Surfray CHALLENGE SOLUTION BENEFIT Netcompany are developing and service the…

Introduction to Search Tab Configuration Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search Tab Configuration » Introduction to Search Tab Configuration Settings

The behavior of each search tab is largely defined by its search-tab configuration settings. These include many different types of settings for controlling various aspects of the search tab’s behavior. These settings are available via links on the Search Tab…

Making Ontolica Available

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 2: Installation and Setup » Making Ontolica Available

To make the features of Ontolica available to users, your site must provide the following: • An Ontolica Search Center, which supplies pages that interact with the SharePoint search database by submitting queries and displaying search results. The Search Center is a…

Search Tab Property Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Configuration » Search Tab Property Settings

The settings under the Property Settings heading of the Search Tab Configuration page manage each of the various types of custom properties used by Ontolica. In most cases, the custom properties used by Ontolica map directly to managed properties established in…

Ontolica Cube Guide

Documentation » Quick Start Guide » Ontolica Cube Guide

Quick Guide Ontolica Cube – System Requirements and Prerequisites Ontolica Cube – Creating reports using MS Excel Ontolica Cube – Error – Required assemblies Microsoft.AnalysisServices.dll and Microsoft.. Ontolica Cube –…

Software Assurance (SA)

Agreements » Software Assurance (SA)

The access to our Support and Service program GUARANTEE - for access to software usage rights, maintenance, upgrade, support and services The Software Assurance (SA) provides running and working software solutions: FREE – Usage rights in accordance with…

Creating and Configuring Searchable Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » Creating and Configuring Searchable Properties

Adding, Editing and Deleting Searchable Properties To configure searchable properties: 1. Go to the Search Tabs page for the site level at which you want to create the new searchable property as described in “Search-Tab Configuration and Inheritance”. …