The topic you requested could not be found.
Related topics are listed below.

Software Maintenance

Software Maintenance

Software, upgrades, license key, support & service It all begins with a Software Assurance (SA) Provides access to Software usage rights, new versions, upgrades, support & services Extended Software Maintenance, Support & Service Practical Request of License…

Software Assurance (SA)

Agreements » Software Assurance (SA)

The access to our Support and Service program GUARANTEE – for access to software usage rights, upgrade, support and services The Software Assurance (SA) provides running and working software: FREE – Usage rights in accordance with the end user license…

How to run without Software Assurance?

FAQ » How to run without Software Assurance?

How can I run without a maintenance with the Software Assurance (SA) MANDATORY According to the end user license agreement (EULA) on nearly all our software, it is mandatory to have an active Key License and Software Assurance (SA) when using/running the software,…

How to find my Software Assurance ID?

FAQ » How to find my Software Assurance ID?

You should always be able to find your Software Assurance ID: On the last Software Assurance (SA) Invoice Or on the last renewal Invoice Or on the Software purchase invoice We will normally be able to find your Software Assurance ID in our systems via our Support…

Assurance prices

Pricing » Assurance prices

Software Maintenance, Support & Service The yearly 12-months assurance fee is a percent calculated on the end-users registered inventory of software licenses, but never less than the minimum fee on the assurance. More on the main Software Assurance More on the…

Online Service Assurance (OSA)

Agreements » Online Service Assurance (OSA)

Online support & service The assurance offers end-users organization with access to online support & service via end-users online meeting system, skype, business skype or similar. Are for companies and organizations using our software, where the solution is of a…

Source Code Assurance (SCA)

Agreements » Source Code Assurance (SCA)

Software source code copy in 3rd party depot The assurance offers the end-users organization a secure way to protect and ensure against situations where the vendor can’t maintain the delivered software solution. Are for companies and organizations using our…

Remote Service Assurance (RSA)

Agreements » Remote Service Assurance (RSA)

Remote support & service The assurance offers end-users organization access to remote support & service on end-users installation via end-users remote access systems. Are for companies and organizations using our software, where the solution is of a great value and…

Service Assurance Level 2 (SAL2)

Agreements » Service Assurance Level 2 (SAL2)

Access to service level 2 The assurance offers end-users organization 1st & 2nd level service with our team of consultancy. Are for companies and organizations using our software, where the solution is of a great value and where it is a requirement to have access to…

Activation or Reactivation of Assurance

Software Maintenance » Activation or Reactivation of Assurance

Software Maintenance, Support & Service Software Assurance All agreements and assurances Get a missing assurance activated or a closed assurance reactivated. When your organization need to activate a Software Assurance (SA) on a software license there never…

Service Assurance Level 3 (SAL3)

Agreements » Service Assurance Level 3 (SAL3)

Service Assurance L3 (SAL3) The assurance offers end-users organization 1st, 2nd & 3rd level service with our team of supporter, consultancy, engineers, and developers. Are for companies and organizations using our software, where the solution is of a great value and…

Software Download

Software Download

SEARCH & PREVIEW 2016: Search & Preview 2016 Changelog 2016 Release Candidate 2016 2013: Search & Preview 2013 Changelog 2013 Release Candidate 2013 2010: Search & Preview 2010 Changelog 2010 Release Candidate 2010 2007: Search & Preview…

Software Versions Supported

Software Maintenance » Software Versions Supported

Standard support for the 2 latest versions What is the latest 2 versions?: The latest active General Available (GA) version and one active software version back. Example: v7.1 latest GA software version v6.x as one version back v5.x no normally support…

Are there any maintenance fees?

FAQ » Are there any maintenance fees?

Yes, access to our running software, maintenance, support & service all starts with an active Software Assurance (SA) The Software Assurance (SA) provides software updates and free level 1 support with access to the service program Are Mandatory add-on for other…

Search / drill down by file extension

Documentation » Quick Configuration Guide » Search / drill down by file extension

Configuration To edit Searchable Properties go to: Ontolica Search Center > Site Settings > Search Tabs > tab_name > Searchable Properties > FileTypeChoice Under “Property Values > Value Source” there should be “User-defined values” selected…

Can I use my software license 2 times

FAQ » Can I use my software license 2 times

Unfortunately It is not legal to use the same Ontolica Search & Preview License Key File 2 times. It is not legal to issue extra Ontolica Search & Preview licenses for running simultaneously without a purchase of extra software license. If you already have your…

What happens when my subscription expires?

FAQ » What happens when my subscription expires?

If not renewed, normally all software, maintenance, support, and service are suspended and soon after terminated More: How to renew my subscription How to cancel my subscription How to run without a Software Assurance *Any questions or issues – please use…

Delivery Time

Order, Purchase & Delivery » Delivery Time

We will always do our best to deliver on-time and when possible – before time Most of our finance, administration, renewal, and software license key activities are outsourcing to a 3rd party and the cost etc. for the processing will be added to the PO invoices…

Agreements

Agreements

Ontolica Agreements Do you have all the Ontolica Assurances you need? Software Assurance Source Code Assurance Online Service Assurance Remote Support Assurance Service Assurance Level 2 Service Assurance Level 3 End-user license…

Pricing

Pricing

ACCUMULATE A SOLUTION PRICE Production Price Sheet Non-Production Price Sheet (50% discount on production license) Price examples Choose the needed amount for Production: Production Servers – (incl. 100 users) Production Uses CAL – (If more…

FAQ

FAQ

Frequently asked question Question! Are there any limitations to my license? Are there any maintenance fees? Are Scanned PDF files supported? Can I purchase without a Credit Card? Can I use my software license 2 times? Do you offer a consultant…

End-user license agreement (EULA)

Agreements » End-user license agreement (EULA)

END-USER LICENSE AGREEMENT (EULA) READ THE TERMS AND CONDITIONS OF THESE LICENSE TERMS CAREFULLY BEFORE USING THE SOFTWARE. THE MANUFACTURE (HEREINAFTER CALLED THE “SOFTWARE HOUSE” or “Software House”) OF THIS SOFTWARE PROGRAM (HEREINAFTER…

Quick Links

Contact us » Quick Links

Introduction Video Guide Function & Features Licensing Model Pricing Software Maintenance Support, Service & Development FAQ Install & Upgrade Order, Purchase & Delivery Software Download Request for License Key…

Support respons time

Support, Service & Development » Support » Support respons time

WORLDWIDE SUPPORT & SERVICE CENTER Response time are depending on what support or service agreement your company or organization has a subscription to Software Assurance Only 1-level support Normal and known issues First in, First out Support…

2 ways to acquire

Pricing » 2 ways to acquire

Normal Purchase or Buy Perpetual We can help you find the best investment plan NORMAL PURCHASE ADVANTAGES Best price License Price Prices sheet for Purchase Mandatory: Minimum 1 production server Software Assurance 22% per 1 year (calculated on the full…

Request for License Key File

Request for License Key File

. USE OUR SUPPORT & SERVICE CENTER: Submit a Ticket Select: Search & Preview Key License File And just follow the instruction RENEWAL: You will need to have your active License Key File ready to be attached your Ticket How to find the active Search &…

Why upgrade now

Software Maintenance » Why upgrade now

Lots of good reasons to 1) Not all service-packs and upgrades are for the good As we all know – Microsoft (and other big brands) – keeps making a lot of updates and fixes to their software and sometimes this affects other software there are…

The server count is exceeded

Documentation » Error messages » The server count is exceeded

or similar 1. Check if you need to purchase more server license (CAL) Find info in the purchase license Invoice Find info in the Software Assurance Invoice Find info in the Key License File 2. When you are sure: that you have not exceeded the purchase server…

Search & Preview 2016

Software Download » Search & Preview 2016

Download the latest version We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Search & Preview 2016 April 2017 DOWNLOAD 2016 Note:…

Renewal with PO Process

Software Maintenance » Renewal with PO Process

We support manual Renewal Purchase Order Process (PO/POP) on most of our software, assurance, subscription and service products. Most of our finance, administration, renewal, and software license key activities are outsourcing to 3rd party suppliers, and the cost etc.…

Search & Preview 2010

Software Download » Search & Preview 2010

Download the latest version We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Search & Preview 2010 April 2017 DOWNLOAD 2010 Note:…

Search & Preview 2013

Software Download » Search & Preview 2013

Download the latest version We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Search & Preview 2013 April 2017 DOWNLOAD 2013 Note:…

Number of users was exceeded

Documentation » Error messages » Number of users was exceeded

Or similar: the-maximun-number-of-users-was-exceeded 1. Check if you need to purchase more users (CAL) Find info in the purchase license Invoice Find info in the Software Assurance Invoice Find info in the Key License File OR 2. If you are sure: that you…

Priority of development

Support, Service & Development » Development » Priority of development

Customer driven development We believe the best software solve real problems and needs, so the most important development is customer and user requirement Development and Priorities When building an expanding our software systems, priorities of the development…

Manage of manual renewal process

Software Maintenance » Manage of manual renewal process

We can automatically take care of your manual renewal and key license process Manage renewal and/or License Key process: We will send you an invoice and payment reminder We will keep a copy of your License Key We will start the renewal process for the License…

Supported version

Request for License Key File » Supported version

Standard support for the 2 latest versions What is the 2 latest versions? The latest active General Available (GA) version and one active software version back. Example: v7.1 latest GA software version v6.x as one version back NOTE: After the release…

Not considered as support

Support, Service & Development » Support » Not considered as support

The support tickets have to be an effective and constructive way to solve the issues together. Not considered as support: Issue of a character there can’t be solved within the ticket in the Support & Support Center Issue of the type, we can’t solve within a…

Support

Support, Service & Development » Support

Worldwide Support & Service Center: We have centralized our systems to make sure you are getting a effective support & service To make sure your issue are not overlooked or forgotten, submit a ticket with your questions and issue in our centralized Support &…

Support & Service levels

Support, Service & Development » Support » Support & Service levels

WORLD WIDE SUPPORT & SERVICE CENTER Level 0 support & service Reserved for automated or self-service tasks without the aid of a personal support. Level 1 support & service Only provides basic support, such as standard instructions, ticket routing and…

License Key File

Licensing Model » License Key File

Ontolica Search & Preview are using License Key File To run normally with – NO TRIAL LIMITATION – Ontolica Search & Preview need an active License Key File The Ontolica Search & Preview license key file contains user-friendly and non-readable text…

About Us

Contact us » About Us

We develop software for the SharePoint world. We deliver solutions to partners, companies & organizations in nearly all the world Powers ability to your SharePoint tasks & projects File Search & Preview that would otherwise require complex…

Production License

Pricing » Production License

Price Sheet Item no. Production Server USD 2007 Search&Preview 2007 – per Server Production – Incl. 100 users (CAL) 8,125 2010 Search&Preview 2010 – per Server Production – Incl. 100 users…

NON-Production License

Pricing » NON-Production License

Price Sheet Item no. Non-Production Server USD 2107 Search&Preview 2007 – per Server Non-Production – Incl. 100 users (CAL) 4,062.50 2110 Search&Preview 2010 – per Server Non-Production –…

Keyset does not exist

Documentation » Error messages » Keyset does not exist

CryptographicException error in OWSTIMER.EXE Applies To: Ontolica Search for SP2010 If you encounter the Visual Studio Just-In-Time Debugger?error “An unhandled exception (‘System.Security.Cryptography.CryptographicException’ )?occurred?in…

Migration with extra License

Pricing & Plans » Migration with extra License

Up to 50% discount Migration with simultaneously extra Ontolica Search & Preview Licenses When companies and organizations are migrating from example one version of SharePoint to another, from one farm ID to another, from one server to another server, any extra…

Count of Servers

Licensing Model » Count of Servers

Ontolica Search & Preview are counting the Servers in use A server is considered any server/computer using/running the software A server license has to be acquired for each server/computer in use. The maximum of servers allowed to be used should be according to…

How to get PDF content searchable

Documentation » How to … » How to get PDF content searchable

ALWAYS MAKE SURE YOU ARE USING THE LAST GA VERSION New PDF format & types are most likely supported in the latest Ontolica Search & Preview version If you are not up-to-date, upgrade asap Another reason why it is not possible to search for the content of PDF files…

Online Service

Support, Service & Development » Service » Online Service

Our best practice for connecting in online meetings It is our experience that international companies and organizations are using so many different and preferred online meeting systems, that we had to make a simple and effective process guide for everyone to use …

Count of User’s (CAL)

Licensing Model » Count of User’s (CAL)

A user license (CAL) has to be acquired for named user(s). . Ontolica Search & Preview are counting named user’s in 3 months intervals A Client Access License (CAL) is considered a named user A Client Access License (CAL) has to be acquired for each named…

Netcompany

Partner Success Stories » Netcompany

“A continuous series of high quality IT-deliveries, on schedule and on budget speaks for itself “ ONTOLICA – PARTNER SUCCESS STORIE by Surfray CHALLENGE SOLUTION BENEFIT Netcompany are developing and service the…

Are there any limitations to my license?

FAQ » Are there any limitations to my license?

Search & Preview are counting the Servers & Users (CAL) Read more on the software licenses and edition here: Search & Preview Licensing Model *Any questions or issues – please use our Support & Service Center

File Converters as Plug-In

Function & Features » File Converters as Plug-In

Add File Converters for support of more document formats and file types *WHEN SUPPORT OF +500 DOCUMENT TYPES AND FILE FORMATS – NOT IS ENOUGH” To preview the contents of a file it needs to be converted into a graphical representation. This is done…

How to upgrade

Request for License Key File » How to upgrade

Search & Preview – Upgrade to the latest version Download the software version needed Use the QUICK START GUIDE More: Quick Links Video Guide Preview +500 File type & format List Start your FREE trial Request a quote Documentation *Any questions…

Currency & Valuta

Order, Purchase & Delivery » Currency & Valuta

$ USD From the 1 of March 2018 it is very simple We only use one currency – USD Other currency Some of our payment systems support valuta price approximate calculation Centralized outsourcing We have outsourced the most of our finance, administration,…

Making Ontolica Available

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 2: Installation and Setup » Making Ontolica Available

To make the features of Ontolica available to users, your site must provide the following: • An Ontolica Search Center, which supplies pages that interact with the SharePoint search database by submitting queries and displaying search results. The Search Center is a…

I have a great idea for development

Support, Service & Development » Development » I have a great idea for development

We would very much like to hear more … User driven development We believe the best software solve real problems and needs, so the most important development is customer and user requirement Please use our Support & Service Center and submit a ticket with…

Release Cycle

Road Map » Release Cycle

There are five stages used in our release cycle. These necessary phases are essential to the overall goal of putting the most stable & solid software products on the market. Release Cycle 1 Alpha 2 Beta 3…

Ontolica Search Guide

Documentation » Quick Start Guide » Ontolica Search Guide

Quick Guide Activating Ontolica Search Features Setting Active Search License Creating Ontolica Search Center Configuring Ontolica Search Box Configuring Ontolica Cube Feature Activating Ontolica Search Features All Ontolica farm-wide features are…

Search Box SearchAsYouType displays no results

Documentation » Q&A » Search Box SearchAsYouType displays no results

The Search As You Type a feature of the Ontolica Search Box displays no results for Context Scopes (example: “This Site”, “This List” and “This Folder”) To resolve the issue: 1. Go to: C:\Program Files\Common Files\Microsoft…

Development

Support, Service & Development » Development

User-driven development We believe the best software solve real problems and needs Our most important development is customer and user requirement User-driven innovation is about “exploiting special knowledge about the customers to add extra value to…

Download FREE TRIAL

Software Download » Start your FREE trial » Download FREE TRIAL

Search & Preview FREE TRIAL for SharePoint Requirement: SharePoint Admin Access & good SharePoint knowledge Limited: 30 days – 1 server – 5 users – 0 anonymous users DOWNLOAD 2016 DOWNLOAD 2013 DOWNLOAD 2010 …

Release Candidate 2013

Software Download » Release Candidate 2013

Download the latest Release Candidate of Search & Preview 2013 NOT GENERAL AVAILABILITY ONLY FOR TEST AND SELECTED CUSTOMER CASES We will continue to develop and update this software version, this is the latest Release Candidate Latest Release…

Release Candidate 2010

Software Download » Release Candidate 2010

Download the latest Release Candidate of Search & Preview 2010 NOT GENERAL AVAILABILITY ONLY FOR TEST AND SELECTED CUSTOMER CASES We will continue to develop and update this software version, this is the latest Release Candidate Latest Release…

Release Candidate 2016

Software Download » Release Candidate 2016

Download the latest Release Candidate for Search & Preview 2016 NOT GENERAL AVAILABILITY ONLY FOR TEST AND SELECTED CUSTOMER CASES We will continue to develop and update this software version, this is the latest Release Candidate Latest Release…

Benefits

Introduction » Benefits

Ontolica Search & Preview provides the ability to gather documents and files from multiple sources and merge it all into one high-speed solid SharePoint solution PREVIEW of +500 documents types & file formats from SharePoint Document Libraries, FileShares, Custom…

Joint venture development

Support, Service & Development » Development » Joint venture development

A great way to get influence and discount Customer involvement in Ontolica Development makes great results If you are OK with being involved and part of the development project and can take responsibility for normal end-test, then the Joint Venture Development is…

Do we need an OWA Server

FAQ » Do we need an OWA Server

Do we need an OWA server to preview documents? No – You do not need any OWA Server – Ontolica Preview is 100% independent Ontolica Preview does not in any way use or require Office Web Apps servers and is not influenced by the performance bottlenecks…

Introduction

Introduction

Ontolica Search & Preview lets you instantly get preview of all your documents across systems and platforms Enterprise tool for SharePoint 2007, 2010, 2013 & 2016 ENTERPRISE STRONG Search & Preview for SharePoint are supporting many of the leading companies and…

Sorting Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » Sorting Properties

Sorting properties enable users to modify the criteria by which result lists are sorted. By default, results are sorted by relevance, which is calculated at search time based on how closely each found document matches the submitted query. However, you might choose to…

Property Searches (Constructing Search Strings)

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Constructing Search String/s » Property Searches (Constructing Search Strings)

In addition to the literal page text, Ontolica also collects metadata about each page. You can search for specific values for specific types of metadata by entering a property name and value separated by a suitable operator (such as:, =, , etc.). For example, “…

Ticket Status

Support, Service & Development » Support » Ticket Status

The support tickets is an effective and constructive way to solve issues together. TICKET STATUS Open New issues, Replies (response) from the user In Progress Is been handled, assessed, worked on, escalated Awaits Expert…

Escalate to management

Support, Service & Development » Support » Escalate to management

How to get an issue escalated to management Please consider and understand that our support and service team will assist you as much as possible, of course with respect to our guidelines, the terms, and conditions on an issue. The best way to solve an issue will…

Initial Search Tab Selection

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Initial Search Tab Selection

When a user first loads the page, the active search tab is specified by the Search Manager Web Part on the same page. The Search Tabs Web Part then enables the user to select among the other available tabs.

Change refiner web-part title or heading

Documentation » Quick Configuration Guide » Change refiner web-part title or heading

Configuration The update of the Ontolica Search Refiner web-part title can be done in two ways: 1. By updating the Search Summary Drill Down webpart XSLT file At Site Collection level, go to Site Actions > Site Settings > Galleries > Ontolica Styles > Search Summary…

Working with Search Box Scope Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Working with Search Box Scope Groups

All Search Box scopes must belong to exactly one Search Box scope group. Group membership affects the order in which Search Box scopes are displayed by the drop-down list shown to users. Note: Search Box group names can be either shown or…

Search Tab Property Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Configuration » Search Tab Property Settings

The settings under the Property Settings heading of the Search Tab Configuration page manage each of the various types of custom properties used by Ontolica. In most cases, the custom properties used by Ontolica map directly to managed properties established in…

Working with Search Scope Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Working with Search Scope Groups

All search scopes must belong to exactly one scope group. Group membership affects the order in which scopes are displayed by the input controls shown to users. Note: Search scope group names can be either shown or hidden in your search-form…

Handling & Service Fees

Pricing » Handling & Service Fees

General handling & service Fee’s In some countries, the payment process can be simple and easy – in other countries the need for more steps and more resources are necessary, and the same can be applied to some companies and organizations who wish or are in need…

1 – Introduction

Documentation » Administrator Guide » 1 – Introduction

Ontolica Search & Preview for SharePoint builds on the functionality provided by the Microsoft SharePoint Server search engine to create a more flexible and powerful search solution than could easily be created using the default SharePoint features. By adding Ontolica…

Result Page Layout and Formatting

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Search Center Result Pages » Result Page Layout and Formatting

You can design and format your result pages using all of the many layout and programming techniques available in SharePoint. Ontolica features are added by placing Ontolica Web Parts on the page. You can arrange and format these any way that you want and add any number…

Default Result Sorting

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Default Result Sorting

The Ontolica result sorting feature enables the SharePoint Search Result Web Part to sort results by any of several criteria. For example, you might sort results by relevance, date or author. Use the Sort Results By setting to establish the way that results will be…

Complex Search Expressions (Constructing Search Strings)

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Constructing Search String/s » Complex Search Expressions (Constructing Search Strings)

You construct complex search expressions by combining all of the techniques outlined above. Ontolica interprets your search expressions using the standard rules for Boolean operations. Use Boolean operators to connect clauses and parenthesis to organize the clauses.…

XSLT Template (Ontolica Best Bets Web Part)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Best Bets Web Part » XSLT Template (Ontolica Best Bets Web Part)

The XSLT Template settings for the Best Bets Web Part enable you to control the HTML format of the display created by this part. The following default templates are supplied for this web part: • Default.xsl: creates a table that lists Best Bets together with a short…

XSLT Template (Ontolica Search Hint Web Part)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Hint Web Part » XSLT Template (Ontolica Search Hint Web Part)

The XSLT Template settings for the Search Hint Web Part enable you to control the HTML format of the display created by this part. The XML generated by this Web part is very simple, containing just the layout style setting and the text to be displayed. The following…

What Languages is supported

FAQ » What Languages is supported

Which Languages is supported by Search & Preview Most of the languages supported by SharePoint are supported in Ontolica Search & Preview Installer: English Standard program interface: English Supported (search center creation, translation of user…

Remove “View duplicates” link

Documentation » Quick Configuration Guide » Remove “View duplicates” link

Configuration To remove the “View duplicates” link from Ontolica Search Center result list please perform the following actions: Execute a search on whatever word in Ontolica Search center, so you are directed to the search results page (by default…

The Best Bets Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » The Best Bets Page

The Best Bets page enables you to establish and configure the collection of Best Bets that can be displayed by the Ontolica Best Bets Web Part. Each Best Bet maps one or more search words to the specific URL that you consider to be the best source of information about…

Boolean Operators (Constructing Search Strings)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 15: Ontolica Search Syntax » Constructing Search String/s » Boolean Operators (Constructing Search Strings)

Boolean operators enable you to construct complex logical expressions that include many different search words or phrases, including both inclusive and exclusive conditions. Ontolica supports the following standard Boolean operators: • AND When two search words (or…

The Ontolica Style Gallery

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » The Ontolica Style Gallery

The Ontolica Style Gallery holds all of the XSLT Templates and CSS style sheets used by the various Ontolica Web parts. From here, they are available from all sites in the collection. A collection of predefined templates is supplied with the solution—often several…

Constructing Search String/s

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Constructing Search String/s

Several of the Ontolica Web parts and configuration settings enable you to establish predefined searches or to modify user’s search strings by adding extra search clauses behind the scenes. In each case, you will use the same search syntax that is supported for…

Finding the High Confidence Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica High Confidence Web Part » Finding the High Confidence Configuration Settings

page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new Ontolica Web parts as you add them to existing pages. Figure: The Ontolica High Confidence…

Migration Guide

Documentation » Quick Start Guide » Migration Guide

Quick Guide Migrate from SharePoint 2010 to 2013 Migrate from SharePoint 2007 to 2010 Useful related links: Can I use my License 2 times for Migration Migration with extra License Migrate from SharePoint 2010 to 2013 General preparations and…

Support & Service Program

Support, Service & Development » Support & Service Program

Learn more about our Support & Service products We rise by lifting others Introduction More: Quick Links Video Guide Preview +500 File type & format List Start your FREE trial Request a quote Documentation *Any questions or issues – please use…

Search-Result Actions

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » Search-Result Actions

Search-result actions create a drop-down list of actions that the user can apply to any relevant document listed in search results. For example, the user might choose to open the document for editing, add it to their “my links” list, view more metadata…

Populating Scope Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Working with Search Scope Groups » Populating Scope Groups

Whenever you create a new scope you must select the scope group to which it belongs. Similarly, you can move scopes between groups by editing each scope’s configuration. See “Creating and Configuring Search Scopes” for details about how to make these…

Finding the Search Manager Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Manager Web Part » Finding the Search Manager Configuration Settings

As with all other Ontolica web parts, you can configure the Search Manager Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure…

Finding the Search Dialog Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Dialog Web Part » Finding the Search Dialog Configuration Settings

As with all other Ontolica web parts, you can configure the Search Dialog Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new…

URL Syntax

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 15: Ontolica Search Syntax » URL Syntax

When a user fills out a search form, that form encodes the user’s input into a URL that targets a search-result page and includes all of the values entered by the user. Such a URL typically looks something like this: …

Quick Filters

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Quick Filters

Quick filters add a selection of pre-configured queries to your simple search forms. The quick-filter query is added (using an “and” operator) to whatever search words are entered by the user, thereby limiting the search. This makes it very easy for users…

Search Scope

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Scope

Search scopes enable users and designers to limit the scope of any search. Use the Search Scope settings here to control how scopes will be used by the current SharePoint Search Result Web Part. You have the following options: • Ignore search scope: The web part…

Only for 2007 Guide

Documentation » Quick Start Guide » Only for 2007 Guide

Quick Guide Full (postfix prefix) wild card for searching properties Refinements not working with special characters Full (postfix prefix) wild card for searching properties A standard (postfix) wildcard can be used on any search term entered in the…

Finding the SharePoint Search Result Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Finding the SharePoint Search Result Configuration Settings

As with all other Ontolica web parts, you can configure the SharePoint Search Result Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to…

Finding the Best Bets Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Best Bets Web Part » Finding the Best Bets Configuration Settings

As with all other Ontolica web parts, you can configure the Best Bets Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new…

Search Results per Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Results per Page

Like many search engines, Ontolica splits long result lists into shorter pages that are fast to load and easy to overview. Use the Results per Page setting to control how many results to show on each page. Searches that produce more results than this will be shown on…

Inheritance Settings

Documentation » Administrator Guide » 8 – Using Search Scopes » Configuring General Search Scope Settings » Inheritance Settings

Select one of the following to control whether or not to inherit general search scope settings: • Inherit settings from a parent: select this option to revert to settings made at the parent level and continue to track changes made there. • Specify local settings:…

Enable Anonymous Access

Documentation » Quick Configuration Guide » Enable Anonymous Access

Configuration In order to enable Anonymous Access, your License Key File must support the feature. Find the active License Key File OR Verify your current license by going to Central Administration > Operations > Manage Ontolica Licenses and selecting your active…

Visible Tabs

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Level Settings » Visible Tabs

The Visible Tabs area shows a check box for each search tab available at the current site level. If you would like to hide one or more of the tabs at the current level (and below), then clear their associated check boxes. Note: Tabs are visible by default,…

Populating Best-Bet Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » Working with Best-Bets Groups » Populating Best-Bet Groups

Whenever you create a new Best Bet you must select the Best-Bet group to which it belongs. Similarly, you can move Best Bets between groups by editing each Best Bet’s configuration. See “Creating and Configuring Ontolica Best Bets” for details about…

Grouping Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Group Results » Grouping Properties

In addition to providing the usual list of ranked results, Ontolica enables users to group search results according to any of several types of custom-property values. For example, your result page might provide a link for grouping the results by the author. If the…

Populating Action Groups

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » Working with Action Groups » Populating Action Groups

Whenever you create a new result action you must select the action group to which it belongs. Similarly, you can move actions between groups by editing each action’s configuration. See “Creating and Configuring Search Result Actions” for details about…

Finding the Search Tab Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Finding the Search Tab Configuration Settings

As with all other Ontolica web parts, you can configure the Search Tabs Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new…

Finding the Search Hint Configuration Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Hint Web Part » Finding the Search Hint Configuration Settings

As with all other Ontolica web parts, you can configure the Search Hint Web Part on a given page by opening that page in SharePoint, going into edit mode and clicking on the Configure this … Web Part link for the target part. Use this same link to configure new…

Quick Configuration Guide

Documentation » Quick Configuration Guide

Enterprise tool for SharePoint 2007, 2010, 2013 & 2016 Quick Configuration Guides: Select active Servers Search box external search options Change refiner title or heading Change title of a search result Disable Preview for FAST Enable Anonymous…

Inheritance Settings (Quick filters)

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Configuring General Quick Filter Settings » Inheritance Settings (Quick filters)

Select one of the following to control whether or not to inherit general quick filter settings: • Inherit settings from the parent: select this option to revert to settings made at the parent level and continue to track changes made there. • Specify local…

XSLT Template (Ontolica High Confidence Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica High Confidence Web Part » XSLT Template (Ontolica High Confidence Web Part)

The XSLT Template settings for the High Confidence Web Part enable you to control the HTML format of the display created by this part. The following default templates are supplied for this web part: • Default.xsl: creates a table that shows the high-confidence…

Populating Scope Groups (Search Box)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Working with Search Box Scope Groups » Populating Scope Groups (Search Box)

Whenever you create a new Search Box scope you must select the scope group to which it belongs. Similarly, you can move scopes between groups by editing each scope’s configuration. See “Creating and Configuring Search Box Scopes” for details about how…

Inheritance Settings (Search Box)

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Configuring the General Search Box Settings » Inheritance Settings (Search Box)

Select one of the following to control whether or not to inherit Search Box settings for the current site: • Inherit settings from the parent: select this option to revert to settings made at the parent level and continue to track changes made there. • Specify…

Invalid characters

Documentation » Error messages » Invalid characters

The best way to know the invalid characters is by understanding the invalid characters in SharePoint (There can be some different rules for the different SharePoint versions) Invalid characters – are related to SharePoint The article (link) below lists the…

XSLT Template

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Tabs Web Part » XSLT Template

The XSLT Template settings for the Search Tabs Web Part enable you to control the HTML format of the search tabs created by the part. The XML that is emitted by the Search Tabs Web Part supplies the URL for the search-center page associated with each available tab and…

Adding an Ontolica Search Box to Your Site

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Adding an Ontolica Search Box to Your Site

The standard SharePoint site templates delivered by Microsoft include a delegate web control named “SearchBox”. This control is placed on a high-level master page that is inherited by nearly all other pages in each SharePoint site collection. This control…

Introduction to Search Scopes

Documentation » Administrator Guide » 8 – Using Search Scopes » Introduction to Search Scopes

Search scopes provide users with an easy way to narrow the scope of a search. For example, a user might choose to search only within the Marketing site, or only for images or only for people. Ontolica presents users with a control (such as a drop-down list) for…

Scope Mapping Types

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Creating and Configuring Search Box Scopes » Scope Mapping Types

Ontolica integrates with the search scope implementation already built into Microsoft’s SharePoint crawler and database. In the Microsoft implementation, each record in the search database is associated with a specific scope, which is usually assigned based…

Ontolica Aggregate Guide

Documentation » Quick Start Guide » Ontolica Aggregate Guide

Quick Guide Aggregate Introduction Aggregate Center Aggregate Administration Editing Aggregate Center Aggregate Introduction Ontolica Aggregate is a virtual library solution for SharePoint that provides functionality to present views of documents…

Display Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Level Settings » Display Settings

The Display Settings control whether and how search tabs will be shown by Search Tab Web Parts on search/result pages. You have the following options: • Display search tabs on search page: mark this box to display a tab button for each available search tab (this is…

The Search Scopes Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » The Search Scopes Page

The Search Scopes page enables you to establish and configure the collection of search scopes that will be provided by the Ontolica Search Dialog Web Part when the current search-tab settings are active. You can also make a few general settings that control the…

Working with Action Groups

Documentation » Administrator Guide » 9 – Setup Search Result Actions » Working with Action Groups

All search-result actions must be part of exactly one group, though a simple solution might include just one group. At run time, the result-action controls are created by an Ontolica SharePoint Search Result Web Part, which provides a selector with the actions relevant…

How can I ensure high performance

FAQ » How can I ensure high performance

Use previewing documents is a matter of retrieving a small graphical pre-generated image. This is done at high speed with a very little workload. The file previews are pre-generated and cached by the Ontolica Conversion servers. Ontolica Preview does not rely on…

Activating and Deactivating the Search Box Feature for an Application

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating the Search Box Feature for an Application

The Ontolica Search Box feature provides a subset of the capabilities provided by the full Ontolica feature. It enables you to activate and manage the Search Box for a group of site collections that do not otherwise have the full Ontolica feature active. Usually, you…

Using the Search Result Actions Toolbar

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » The Search Result Actions Page » Using the Search Result Actions Toolbar

A toolbar is provided at the top of the Search Result Actions page. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to…

The Search Box Scopes Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » The Search Box Scopes Page

The Search Box Scopes page enables you to establish and configure the collection of search scopes that will be provided by the Ontolica Search Box and search-center search forms. You can also make a few general settings that control the appearance and functionality of…

Interpreting the Search Tabs List

Documentation » Administrator Guide » 6 – Using Search Tabs » The Search Tabs Page » Interpreting the Search Tabs List

The Search Tabs page provides a list of search tabs that provide the following information: • Tab Name: These are listed in the Name column. • Description: Briefly describes the purpose of each tab (these are established using the properties page for each…

Working with Best-Bets Groups

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » Working with Best-Bets Groups

All Ontolica Best Bets must be part of exactly one group, though a simple solution might include only one group. At run time, the Best-Bet display is created by an Ontolica Best Bets Web Part, which can be configured to show all Best Bets or only those that belong to…

Shared Service Provider

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Manager Web Part » Shared Service Provider

The Shared Service Provider setting establishes the database in which the Ontolica Web parts on the same page will search. If your SharePoint farm includes more than one Shared Service Provider, then select the provider whose database you want to search from the…

Role of the High Confidence Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica High Confidence Web Part » Role of the High Confidence Web Part

The Ontolica High Confidence Web Part reacts to results presented by the SharePoint search engine as being “high confidence”. This usually occurs when a query results in exactly one match or when one result is ranked very much higher than all other possible…

Creating Custom XSLT Templates

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Web Part XSLT Templates » Creating Custom XSLT Templates

The best way to create custom templates for your Ontolica Web controls is to do the following: 1. Go to a page that already contains the Ontolica Web control type for which you wish to design a new template (e.g., in the Ontolica Search Center). Go into edit mode and…

XSLT Template (Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » XSLT Template (Web Parts)

People and Image search is not supported by Microsoft Search Server and Search server express. The XSLT Template settings for the SharePoint Search Result Web Part enable you to control the HTML format of the result list created by the part. The format you choose…

Select active Servers

Documentation » Quick Configuration Guide » Select active Servers

Configuration Select the wanted active running Ontolica Search & Preview Servers If the SharePoint farm has MORE active web front-ends, identified by having the “Microsoft SharePoint Foundation Web Application” service running, you will need to select the servers…

Configuring the General Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Configuring the General Search Box Settings

At each SharePoint site level, you are able to configure how search scopes will be shown by the Search Box when users are at the relevant site. To find and configure these settings, do the following: 1. Go to the Search Box Scopes page for the site level at which you…

Using the Best-Bets Toolbar

Documentation » Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » The Best Bets Page » Using the Best-Bets Toolbar

A toolbar is provided at the top of the Best Bets list. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the current page. Click here to add a…

Page Mode

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Page Mode

Each search-tab configuration specifies URLs for both a search page and a result page, which are associated with that tab. The Search Tabs Web part can provide links to either type of page. Select one of the following for the Page mode setting: • Use Search Page…

Search Tab Properties

Documentation » Administrator Guide » 6 – Using Search Tabs » Search Tab Properties

The properties of a given search tab establish that tab’s ID, name, description, icon and target result page. (The detailed behavior of the search and result pages configured by a given tab is controlled by that tab’s configuration settings.) To find a…

Interpreting the Search Scopes List

Documentation » Administrator Guide » 8 – Using Search Scopes » The Search Scopes Page » Interpreting the Search Scopes List

The Search Scopes page provides a list of search scopes provided by the current search tab. You can see the following information here: • Scope Groups and Group Memberships: In the scope list, scope groups are shown in left-justified bold type; the scopes belonging…

Interpreting the Best Bets List

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » The Best Bets Page » Interpreting the Best Bets List

The Best Bets page provides a list of Best Bets configured for the current search tab. You can see the following information here: • Best-Bet Groups and Group Memberships: In the list, Best-Bet groups are shown in left-justified bold type; the best bets belonging to…

Change the maximum file graphic size

Documentation » Quick Configuration Guide » Change the maximum file graphic size

Configuration What documents are taking of space: SELECT TOP 10 doc.Url AS ‘Url’, DATALENGTH AS ‘Size’, img.PageNumber AS ‘Page’ FROM [OntolicaPreview].[dbo].[PagePreview] AS img Join [OntolicaPreview].[dbo].[Document] AS doc ON…

Role of the Best Bets Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Best Bets Web Part » Role of the Best Bets Web Part

The Ontolica Best Bets Web Part creates a special, eye-catching display that lists those pages from the current result list that have been configured as “Best Bets” in Ontolica and/or the SharePoint search engine. All “Best Bets” pages from the…

Activating and Deactivating Ontolica Search and Ontolica Search Intelligence

Documentation » Administrator Guide » 4 – Activating and Deactivating » Activating and Deactivating Ontolica Search and Ontolica Search Intelligence

Ontolica Search and Ontolica Search Intelligence are implemented as a standard SharePoint “Feature”, which means that it can be activated or deactivated at the farm or collection level. • When deactivated at the collection level, its features will not be…

Ontolica Preview Guide

Documentation » Quick Start Guide » Ontolica Preview Guide

Quick Guide Preview Introduction Preview Back-end Installation Installing Preview Back-end server without Web App Preview Installing Ontolica Preview Database Preview Default Content Access Account Preview Managing Content Sources Preview Manage Crawl…

Creating and Configuring Sorting Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » Creating and Configuring Sorting Properties

To configure sorting properties: 1. Go to the Search Tabs page for the site level at which you want to create the new result property as described in “Search-Tab Configuration and Inheritance”. 2. Click on the search tab for which you want to modify…

Refiner Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Refiner in Results » Refiner Properties

Refiner Properties The Ontolica refiner feature enables users to focus in on a specific type of information in an existing result list. It works by displaying a selection control (e.g., a drop-down list) that enables the user to select a single target value from among…

XSLT Template (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Dialog Web Part » XSLT Template (Ontolica Web Parts)

The XSLT Template settings for the Search Dialog Web Part enable you to control the HTML format of the search form created by this part. Usually, you will simply format a simple input form with one or more fields. The XML that is emitted by the Ontolica Search Dialog…

Using the Quick Filters Toolbar

Documentation » Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 11: Setting up Quick Filters » The Quick Filters Page » Using the Quick Filters Toolbar

A toolbar is provided at the top of the Quick Filters page. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the current page. Click here to add a…

Search-Tab Configuration and Inheritance

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search-Tab Configuration and Inheritance

In addition to its “physical” on-page constructions, each search tab also has an active search-tab configuration, which controls many aspects of the way various Ontolica Web parts will behave and can also modify the result list by, for example, adding…

Using the Search Box Scopes Toolbar

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » The Search Box Scopes Page » Using the Search Box Scopes Toolbar

A toolbar is provided at the top of the search scopes list. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the…

Default Filter

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Configuring General Quick Filter Settings » Default Filter

This setting affects establishes a default filter that will be applied to all searches where the current search-tab configuration applies. • When the Inheritance setting is set to Inherit settings from the parent, the Default Filter drop-down list shows the value…

Refiner Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Dialog Web Part » Refiner Options

The refiner feature enables users to filter results based on property values, thereby homing in on one specific type of result. For example, if you have configured the “author” property as a refiner property for the current search-tab configuration, then…

Change title of a search result

Documentation » Quick Configuration Guide » Change title of a search result

Configuration By default, Ontolica Search & Preview uses the title of an item to display the name of a search result. Here are instructions to change that to a different property, such as file name: - Edit the search results page, and click the Configure this Search…

Activating and Deactivating Ontolica for a Selected Site Collection

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating Ontolica for a Selected Site Collection

Ontolica features are made available to users when it is activated at the site-collection level. When deactivated at the collection level, Ontolica features will be unavailable to the affected collection(s) and the search functionality for that collection will revert…

Site-Collection-Level Search Tab Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Site-Collection-Level Search Tab Settings

At the site-collection level, you will be able to see each of the search tabs created at the farm level, including the all of the specific settings made there. You can also choose to do any of the following: • Override some or all of the inherited settings for some…

Trace Log

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Ontolica Diagnostic Logging » Trace Log

The settings in this area control the way Ontolica saves its log file of events. The following settings are available: • Path: Specify a location to store the trace logs generated by Ontolica. Make sure that the location exists on all servers in the farm, for…

Setting Target Audiences

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Properties » Setting Target Audiences

SharePoint audiences are groups of users selected for some common purpose. For example, a given audience might represent all workers in a given department or all secretaries from all departments. Any given user might belong to any number of audiences. To limit the…

Result Action Options

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Dialog Web Part » Result Action Options

The Result Action Options enable to you enable one or both of the result-action controls that are shown when you use the DefaultActions.xsl template (or a custom template designed to display the result-action elements). Use the following setting to enable or disable…

Interpreting the Search Result Actions List

Documentation » Administrator Guide » 9 – Setup Search Result Actions » The Search Result Actions Page » Interpreting the Search Result Actions List

The Search Result Actions page provides a list of actions currently available to result from lists on your selected site and search tab. You can see the following information here: • Action Groups and Group Memberships: In the result-action list, action groups are…

Image Options (Ontolica Best Bets Web Part )

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Best Bets Web Part » Image Options (Ontolica Best Bets Web Part )

Each Ontolica Best Bet can be defined with an associated image. Use the settings in the Image Options to control how this image will be handled by the current web part. Make settings as follows: • Show Best Bet images: Mark this check box to use the Best-Bet images…

How to edit the Help File

Documentation » How to … » How to edit the Help File

1) CHANGING ONTOLICA HELP FILE PATH: In order to change the path of the ontolica help, the file goes to: C:\Program Files\Common Files\Microsoft Shared\Web Server Extensions\14\TEMPLATE\LAYOUTS\Ontolica Then look for java-script file i.e.…

Your query is malformed …

Documentation » Error messages » Your query is malformed …

Or similar: Your query is malformed. Please rephrase your query Only observed in 2010 When performing a search the error message “Your query is malformed. Please rephrase your query.” may appear instead of search results in certain conditions: 1. Wrong…

Scope Configuration Settings

Documentation » Administrator Guide » 8 – Using Search Scopes » Creating and Configuring Search Scopes » Scope Configuration Settings

Scope Configuration Settings When you are configuring a new or existing scope for the Ontolica Search Dialog Web Part, make the following settings: • Name and Description: Enter an ID, name, and description in the fields provided. The ID is only used internally; it…

Result Control Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Dialog Web Part » Result Control Options

The Result Control Options enable you to enable and configure the various types of sorting and/or paging controls shown when you use the DefaultHeader.xsl or DefaultFooter.xsl template (or a custom template designed to display the result-control elements). Use the…

Tab Settings and Inheritance

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Tab Settings and Inheritance

Search-tab configuration settings can be made on many different levels, with settings inherited along the lines of the SharePoint hierarchy. Figure: SharePoint 2013 structure A very simple Ontolica solution might include just one search-tab configuration that is…

Configuring General Searchable Properties Settings

Documentation » Administrator Guide » 7 – Using Custom Properties » Making Custom Properties Searchable » Configuring General Searchable Properties Settings

For each search-tab configuration, you are able to configure how search properties will be shown by Ontolica Search Dialog Web Parts that use that configuration. To find and configure these settings, do the following: 1. Go to the Search Tabs page for the site level…

The 3 Step for Instant Preview

Function & Features » The 3 Step for Instant Preview

ONTOLICA PRE-CACHING process to Instant Preview Ontolica Search & Preview gives the user fast access to an instant preview of more than +500 document formats and files types. Instant previewing of files is a matter of retrieving small graphical pre-generated…

Result Page Web Parts

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 5: Setting up an Ontolica Search Center » Search Center Result Pages » Result Page Web Parts

Each result page includes several different Ontolica Web Parts, each of which provides a specific type of search functionality. A typical result page includes the following Web Parts: • Ontolica Search Manager This is required for all pages. It establishes the…

Local Search-Center Tab Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search-Tab Configuration and Inheritance » Local Search-Center Tab Settings

Site-level search-tab settings made locally for the Ontolica Search Center site itself are at the bottom level of the settings hierarchy and have the potential of overruling all inherited and/or forwarded search-tab settings. To make local search-tab settings for the…

Interpreting the Quick Filters List

Documentation » Administrator Guide » 11 – Setting up Quick Filters » The Quick Filters Page » Interpreting the Quick Filters List

The Quick Filters page provides a list of filters currently available to result from lists on your selected site and search tab. You can see the following information here: • Filter ID: These are listed in the ID column. This is how the quick filter is identified on…

Interpreting the Search Box Scopes List

Documentation » Administrator Guide » 12 – The Ontolica Search Box » The Search Box Scopes Page » Interpreting the Search Box Scopes List

The Search Box Scopes page provides a list of search-box scopes provided at the current site level. You can see the following information here: • Scope Groups and Group Memberships: In the scope list, scope groups are shown in left-justified, bold type; the scopes…

Displaying Best Bets in Result Lists

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » Displaying Best Bets in Result Lists

To display Best-Bet results in a result list, you must do the following: 1. Configure one or more Best Bets for the relevant search tabs in Ontolica (see “Creating and Configuring Ontolica Best Bets”) and/or configure SharePoint Best Bets as described in…

How to calculate the Preview database size

Documentation » How to … » How to calculate the Preview database size

Ontolica Preview has a feature called First Page Preview, which is able to cache a set number of first pages from each document into the Preview database. This allows to display first page thumbnails on all crawled documents and quickly load the set number of first…

Using the Search Scopes Toolbar

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » The Search Scopes Page » Using the Search Scopes Toolbar

A toolbar is provided at the top of the search scopes list. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the current…

Role of the SharePoint Search Result Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Role of the SharePoint Search Result Web Part

The Ontolica SharePoint Search Result Web Part submits an incoming query to the search database receives the search results and displays them on the page, usually in a table. The query is usually established when the user fills out a search form on the referring page,…

Including Quick Filters in Search Forms

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 11: Setting up Quick Filters » Including Quick Filters in Search Forms

To include quick filters in a search form, you must do the following: 1. Establish the quick filters for the appropriate search tab and site level (see “The Quick Filters Page”). Here you will give each filter a name and establish the logic for the query…

Using the Search Tabs Toolbar

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » The Search Tabs Page » Using the Search Tabs Toolbar

A toolbar is provided at the top of the search-tabs list. It provides buttons for performing each of several tasks, as outlined below. Click here to return to the page you were on just before coming to the current page. Click here to add…

Name and Description

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Properties » Name and Description

Make the following settings in this area: • ID: Enter a unique ID for the tab. This is only used internally and must not include any spaces. You can only set this value when you first create a search tab; you cannot change it for existing tabs. • Name: Enter a…

Creating an Ontolica Search Intelligence Center

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Creating an Ontolica Search Center » Creating an Ontolica Search Intelligence Center

The Ontolica search Intelligence center exists as its own “site” in SharePoint similar to that of Ontolica Search Center, and is, therefore, part of a site collection and is usually shown as its own tab in the SharePoint application seen by users. To add an…

How to find templates in Search Center

Documentation » How to … » How to find templates in Search Center

Templates in the Ontolica Search Center When you try to create an Ontolica Search Center but can’t see any Ontolica templates available on the Enterprise selection tab, check the following: - Please check to see if you have activated Ontolica features on both…

Search box external search options

Documentation » Quick Configuration Guide » Search box external search options

Configuration In order to customize Ontolica Search Box external search options, one is required to modify the following code from the SearchBox_SearchAsYouType.js javascript file which can be found: C:\Program Files\Common Files\Microsoft Shared\web server…

Using Dynamic Search Values

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Using Dynamic Search Values

Ontolica can accept queries that include dynamic values, which are evaluated at run time. Usually, you will use dynamic values in property-search expressions, and especially when you are designing fixed queries for the SharePoint Search Result Web Part or static links.…

Best Bet Configuration Settings

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » Creating and Configuring Ontolica Best Bets » Best Bet Configuration Settings

When you are configuring a new or existing Best Bet for the Ontolica Search Dialog Web Part, make the following settings: • Title and Description: Enter a title and description in the fields provided. The Title is the name by which the Best Bet is presented to users…

The Refiner Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Refiner in Results » The Refiner Properties Page

The Refiner Properties page enables you to establish and configure the collection of custom properties that will be available for use in refiner controls. Custom properties provide metadata for a given document, such as the document author, last-modified date, document…

Search Tab “Other” Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Configuration » Search Tab “Other” Settings

The settings under the Other Settings heading on the Search Tab Configuration page control a few different, miscellaneous aspects of the search-tab configuration. Use these entries to establish the collection of search scopes, search result actions and quick filters…

Introduction to Search Tab Configuration Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search Tab Configuration » Introduction to Search Tab Configuration Settings

The behavior of each search tab is largely defined by its search-tab configuration settings. These include many different types of settings for controlling various aspects of the search tab’s behavior. These settings are available via links on the Search Tab…

Scope Configuration Settings (Search Box)

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Creating and Configuring Search Box Scopes » Scope Configuration Settings (Search Box)

When you are configuring a new or existing scope for the Ontolica Search Box, make the following settings: ‘ • Name and Description: Enter an ID, name, and description in the fields provided. The ID is only used internally; it cannot contain spaces and must be…

Introduction to Search Tabs

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Introduction to Search Tabs

The Ontolica search tab concept enables Ontolica search forms and result lists to be fine-tuned to support each of many different situations. The name itself refers to a common way of using this feature: to create a single search/result interface that provides several…

Property Ontolica Search Syntax

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Property Ontolica Search Syntax

In addition to the standard, free-text searches, Ontolica also enables you, via the free-text input field, to search for specific document properties such as: • Author: The name of the person who last modified the document • Title: The document title • Creation…

Introduction to Custom Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Introduction to Custom Properties

Custom properties in Ontolica usually refer to metadata about each of the various documents in the search database (such as author, date, status, etc.). In most cases, the custom properties used by Ontolica map directly to manage properties established in SharePoint…

Image Options (Ontolica High Confidence Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica High Confidence Web Part » Image Options (Ontolica High Confidence Web Part)

The Image options area provides settings that control whether and how to display images returned with a high-confidence result. The following settings are provided here: • Show high confidence image: mark this box if you would like to include images in your…

Enable thumbnails in People Search

Documentation » Quick Configuration Guide » Enable thumbnails in People Search

Configuration If you get empty placeholders instead of picture thumbnails in People Search, it is possible that pictures assigned to people in question were not placed in a picture library, but in a different library or location. Ontolica search result template…

The Searchable Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » The Searchable Properties Page

The Searchable Properties page enables you to establish and configure the collection of search properties that will be available in the advanced search form on a given search tab. These properties will also be available for use in custom search strings designed using…

Farm-Level Search Tab Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Farm-Level Search Tab Settings

Settings made at the farm level will be available to all applications, site collections, sites and pages managed by your SharePoint installation. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the…

How to change the title of Ontolica Search Center?

Documentation » How to … » How to change the title of Ontolica Search Center?

When you create a new Ontolica Search Center you are asked for its title. That title is then taken to be the name shown in the browser window title and the name on the tab in the top link bar in SharePoint. If you have created Ontolica Search Center as a site within…

Configuring General Search Scope Settings

Documentation » Administrator Guide » 8 – Using Search Scopes » Configuring General Search Scope Settings

For each search-tab configuration, you are able to configure how search scopes will be shown by Ontolica Search Dialog Web Parts that use that configuration. To find and configure these settings, do the following: 1. Go to the Search Tabs page for the site level at…

Using the Ontolica Search Box

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Using the Ontolica Search Box

The Ontolica Search Box is a Web control that creates a simple text field, which enables users to search the SharePoint content index and view results on a page from the Ontolica Search Center. Unlike most Ontolica Web Parts, the Search Box is not affected by any…

Preview files from FileShares

Function & Features » Preview files from FileShares

You can preview files external to SharePoint – e.g. stored in file shares. Preview automatically crawls FileShares and generates images ready to instant preview in SharePoint search results. The crawling process is highly configurable and you can even define…

The Search Result Properties Page

Documentation » Administrator Guide » 7 – Using Custom Properties » Displaying Custom Properties in Search Results » The Search Result Properties Page

The Search Result Properties page enables you to establish and configure the collection of custom properties that will be available for display in results listings on a given search tab. Custom properties provide metadata for a given document, such as the document…

Disable Preview for FAST

Documentation » Quick Configuration Guide » Disable Preview for FAST

Configuration Disable the Office Web Apps Preview for FAST When you choose Ontolica Preview to be used for generating previews in a FAST search center, and you have the default Office Web Apps preview already configured, then you will most likely face the situation…

Creating and Configuring Search Result Actions

Documentation » Administrator Guide » 9 – Setup Search Result Actions » Creating and Configuring Search Result Actions

To create and configure search-result actions for a given search-tab context: 1. Go to the Search Tabs page for the site and site level at which your search-result action will apply. See “Search-Tab Configuration and Inheritance” for details. …

Application-Level Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance » Application-Level Search Box Settings

At the web application level, you will be able to see all of the scopes and settings made at the farm level. You can also choose to do any of the following: • Override some or all of the inherited settings. • Add new Search Box scopes Settings made at the…

Search Configuration Mode

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Manager Web Part » Search Configuration Mode

The Search Configuration Mode setting enables you to select the source of the configuration settings for the current search center. You have the following options: • Use settings from the referring site: Causes all Ontolica Web parts in the current search center to…

The Grouping Properties Page

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Group Results » The Grouping Properties Page

The Grouping Properties page enables you to establish and configure the collection of custom properties that will be available for use in grouping controls. Custom properties provide metadata for a given document, such as the document author, last-modified date,…

The Search Center Style Sheet

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 5: Setting up an Ontolica Search Center » The Search Center Style Sheet

The default XSLT templates for each of the Ontolica Web Parts incorporate support for CSS style sheet classes; each of these classes can be formatted using the Ontolica search style sheet, which is included in the Ontolica Style Gallery. This gives page designers an…

SharePoint Structural Hierarchy

Documentation » Administrator Guide » 2 – Installation and Setup » Installation Overview » SharePoint Structural Hierarchy

Ontolica fits neatly into the structural hierarchy of SharePoint 2013. SharePoint is designed to scale smoothly to support everything from a single site running on a single server to a complex distributed solution running on a server farm and supplying several…

Farm-Level Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance » Farm-Level Search Box Settings

Settings made at the farm level will be available to all applications, collections, sites, and pages managed by your SharePoint installation. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the Operations…

Preview files from custom CMS

Function & Features » Preview files from custom CMS

You can preview files external to SharePoint – e.g. custom Content Management Systems. Ontolica Preview can automatically crawl CMS external storage locations and generate images ready to instant preview in SharePoint search results. The crawling process is…

The Sorting Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » The Sorting Properties Page

The Sorting Properties page enables you to establish and configure the collection of custom properties that will be available for use in sorting controls. Custom properties provide metadata for a given document, such as the document author, last-modified date, document…

Result Page Search Settings (Search Tab Configurations)

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Search Center Result Pages » Result Page Search Settings (Search Tab Configurations)

Whenever a user is viewing a result page and/or advanced search form, a set of search-tab configuration settings is active for that page. These settings affect many aspects of the content, options, and functionality available on the page, including: • The selection…

Search Result Actions (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Result Actions (Ontolica Web Parts)

The search result actions feature provides links for working with a given search result. The features available are defined by the Search Result Actions settings for each search tab. In the default XSLT template provided with Ontolica, result actions cause each link in…

Finding and Transferring the Ontolica Configuration Files

Documentation » Administrator Guide » 2 – Installation and Setup » Ontolica Configuration Files and Staging » Finding and Transferring the Ontolica Configuration Files

If you would like to implement a staged roll-out of Ontolica, then you must be able to find the Ontolica configuration files on your test machine and then copy these to your live SharePoint farm when you are ready. These are stored as follows: • Farm- and…

The Ontolica Search Center

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » The Ontolica Search Center

Like the standard search feature of SharePoint 2013, Ontolica makes use of a search center, which is a SharePoint subsite that provides pages for displaying search-result (possibly in each of several styles) and advanced search forms as needed. All search forms in the…

Search Box Settings and Inheritance

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance

The Ontolica Search Box Web Control does not have any settings of its own, so when you place it on a page you simply position it (or allow the Microsoft SearchBox delegate control to place it). The Search Box does have configuration settings, however, which can be made…

Page not found – error from search box

Documentation » Error messages » Page not found – error from search box

Search not working after INSTALL You need to point the search box to the location of existing Ontolica Search Center. Go to: “Home > Site Actions > Site Settings > Modify All Site Settings > Ontolica Search Box Scopes”. Choose “Settings”. Set…

Are Scanned PDF files supported

FAQ » Are Scanned PDF files supported

Is Scanned PDF files Supported Yes, Scanned PDF files can be Previewed as any other PDF file. When the OCR scanning is done correctly, it will allow the best page feature to work. However, sometimes there are some limitations depending on how the document was…

Search Features

Function & Features » Search Features

Search Features Make Enterprise Search Easy Design highly adaptive and productive search experiences for end-users Platform to build user centric search To create a compelling search experience for end-users ranks as one of the most important elements of a…

Configuring Scopes for the Ontolica Search Dialog Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Introduction to Search Scopes » Configuring Scopes for the Ontolica Search Dialog Web Part

Configuring Scopes for the Ontolica Search Dialog Web Part The Ontolica Search Dialog Web Part is usually included on pages of the Ontolica Search Center (though you might also use this Web part on other pages, you would more typically use the Search Box Web Control…

Role of the Search Dialog Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Dialog Web Part » Role of the Search Dialog Web Part

The Ontolica Search Dialog Web Part creates a search form. The part can be configured to display anything from a simple, one-field search box to a complex, advanced search form. The Web part is capable of displaying the following types of input forms: • Keyword…

Creating an Ontolica Search Center

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Creating an Ontolica Search Center

The Ontolica search center exists as its own “site” in SharePoint, and is, therefore, part of a site collection and is usually shown as its own tab in the SharePoint application seen by users. To add an Ontolica search center, you will also, therefore, use…

Install Guide

Documentation » Quick Start Guide » Install Guide

Installation Guide for Ontolica Search & Preview. Before beginning the installation, please take a moment to review the system requirements. To install the Ontolica Search & Preview, run the Setup.exe program from the main folder of the installation package on…

Creating and Configuring Grouping Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Group Results » Creating and Configuring Grouping Properties

Adding, Editing and Deleting Grouping Properties To configure grouping properties: 1. Go to the Search Tabs page for the site level at which you want to create the new grouping property as described in “Search-Tab Configuration and Inheritance”. …

Search Summary

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Dialog Web Part » Search Summary

The Search Summary settings enable you to configure the summary information shown when you use the DefaultHeader.xsl XSTL template (or a custom template designed to display the summary elements). Use these settings to construct search-summary statements for each of…

Introduction to Ontolica Best Bets

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » Introduction to Ontolica Best Bets

Best Bets enable site managers to call special attention to the site’s best documents for each of several common search words. Each Best Bet is defined with one or more trigger words and maps these to a specific URL that will be promoted whenever a user searches…

Ontolica Cube Guide

Documentation » Quick Start Guide » Ontolica Cube Guide

Quick Guide Ontolica Cube – System Requirements and Prerequisites Ontolica Cube – Creating reports using MS Excel Ontolica Cube – Error – Required assemblies Microsoft.AnalysisServices.dll and Microsoft.. Ontolica Cube –…

Target Pages

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Properties » Target Pages

The Search Tabs Web Part displays a graphic button for each search tab available to the Search Center at the time when the user arrives there. When a user clicks on one of these buttons, the button links to a specific page and loads the matching search-tab…

Target Audiences in Ontolica

Documentation » Administrator Guide » 13 – Target Audiences in Ontolica » Target Audiences in Ontolica

SharePoint audiences are groups of users selected for some common purpose. For example, a given audience might represent all workers in a given department or all secretaries from all departments. Any given user might belong to any number of audiences. Many Ontolica…

Changelog 2010

Software Download » Changelog 2010

Search and Preview Changelog 2010 Package Name: Search & Preview 2010 – for SharePoint 2010 Module . Type. Release Candidate V6.6 – November 2017 S&P Enhancements New Requeriment .Net 4.5 S&P…

Creating and Configuring Quick Filters

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Creating and Configuring Quick Filters

To create and configure quick filters for a given search-tab context: 1. Go to the Search Tabs page for the site and site level at which your quick filter will apply. See “Search-Tab Configuration and Inheritance” for details. 2. Click on the search…

SharePoint without Search & Preview

Introduction » SharePoint without Search & Preview

No INSTANT PREVIEW, No preview of all non-supported files types and what about files stored in File Shares etc.? WAITING TIME NATIVE SHAREPOINT: USES ARE AWAITING – SharePoint makes the users wait every time a new document or file is select for use (open,…

Changelog 2013

Software Download » Changelog 2013

Search & Preview Changelog 2013 Package Name: Search & Preview 2013 – for SharePoint 2013 Module . Type. Release Candidate V6.6 – November 2017 S&P Enhancements Speed enhancements S&P …

Creating and Configuring Searchable Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » Creating and Configuring Searchable Properties

Adding, Editing and Deleting Searchable Properties To configure searchable properties: 1. Go to the Search Tabs page for the site level at which you want to create the new searchable property as described in “Search-Tab Configuration and Inheritance”. …

Scope in your query does not exist

Documentation » Quick Configuration Guide » Scope in your query does not exist

Configuration On some occasions it can happen that Ontolica Search will display “Scope in your query does not exist” message instead of search results. Background information: Each search query is made in the context of a specific search scope. The scopes…

Preview In-Depth

Function & Features » Preview In-Depth

Enterprise Class Preview for SharePoint Easy document analysis and in-document search Search query highlights The first guidance offered to the end-users with Ontolica Preview is the visual queue represented by highlighting of the search query string in the preview…

Creating a New Scope Group

Documentation » Administrator Guide » 8 – Using Search Scopes » Working with Search Scope Groups » Creating a New Scope Group

You are not able to create a new, empty scope group. Instead, you must create or edit an existing scope and then use the scope-configuration page to create the new group, thereby adding the selected scope to that group at the same time. To do this:’ 1. Go to the…

Fixed Search

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Fixed Search

The Fixed Search settings enable you to add a fixed query to the results. You choose to make this the only query, regardless of any incoming queries, or to add it to as an extra restriction to incoming queries. For example, you might place a Search Result Web Part the…

Creating a New Best-Bet Group

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » Working with Best-Bets Groups » Creating a New Best-Bet Group

You are not able to create a new, empty Best-Bet group. Instead, you must create or edit an existing Best Bet and then use the Best-Bet-configuration page to create the new group, thereby adding the selected Best Bet to that group at the same time. To do this: 1. Go…

Working with Searchable Property Groups

Documentation » Administrator Guide » 7 – Using Custom Properties » Making Custom Properties Searchable » Working with Searchable Property Groups

All searchable properties must be part of exactly one group, though a simple solution might include just one group. At run time, the search form is created by an Ontolica Search Dialog Web Part, which provides input fields for each property that belongs to one or more…

Working with Result-Property Groups

Documentation » Administrator Guide » 7 – Using Custom Properties » Displaying Custom Properties in Search Results » Working with Result-Property Groups

All search-result properties must be part of exactly one group, though a simple solution might include just one group. At run time, the result listing is created by an Ontolica SharePoint Search Result Web Part, which lists each property that belongs to one or more…

Creating and Configuring Refiner Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Refiner in Results » Creating and Configuring Refiner Properties

To configure refiner properties: 1. Go to the Search Tabs page for the site level at which you want to create the new result property as described in “Search-Tab Configuration and Inheritance”. 2. Click on the search tab for which you want to modify…

Upgrade Guide

Documentation » Quick Start Guide » Upgrade Guide

Quick Guide Upgrade Ontolica Search & Preview Installation Upgrade Ontolica Preview Back-end Upgrade Ontolica Modules Upgrade Ontolica Search & Preview Installation GENERAL UPGRADE GUIDE The general upgrade guide, don’t handle special set-up…

Simple and Advanced Search Forms

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Simple and Advanced Search Forms

A typical Ontolica Search Center nearly always includes a default simple search form and a default advanced form. It will usually also have a simple form for each search tab and possibly also advanced forms for one or more search tabs. Each of these exists as its own…

Creating and Configuring Search Result Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Displaying Custom Properties in Search Results » Creating and Configuring Search Result Properties

Adding, Editing and Deleting Search Result Properties To configure search-result properties: 1. Go to the Search Tabs page for the site level at which you want to create the new result property as described in “Search-Tab Configuration and Inheritance”. …

Using the Search Tabs Action Menus

Documentation » Administrator Guide » 6 – Using Search Tabs » The Search Tabs Page » Using the Search Tabs Action Menus

Each tab listed on the Search Tabs page provides an action menu with commands for acting on a selected tab. As usual in SharePoint, the action menu appears when you hover the mouse pointer over a search-tab ID; the ID then acts like a drop-down list with some…

Search In-Depth

Function & Features » Search In-Depth

Search In-Depth Make search easy and personalized End-user personalization of search Let end-users set their own preferences for the search functionality. What views are used and what properties are easily individualized and stored in personal settings. If…

Establishing Custom Properties in SharePoint

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Establishing Custom Properties in SharePoint

All custom properties displayed in Ontolica result lists must be based on managed properties configured for your SharePoint installation. Custom search properties for Ontolica search forms can be configured either as searches for managed properties values or as query…