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Preview Features

Function & Features » Preview Features

Ontolica Preview Deliver Beautiful User Interfaces Enterprise class document preview beyond basic preview in SharePoint Enterprise class document previews A good preview solution will significantly improve end-user productivity in SharePoint. On the other…

Enabling Actions in Search Results

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » Enabling Actions in Search Results

To display result actions in your result lists, you must do the following: 1. Establish the desired metadata columns as managed properties in SharePoint (see “Establishing Custom Properties in SharePoint”). 2. Configure the relevant managed properties as…

Ontolica Search & Preview 2007

Software Download » Ontolica Search & Preview 2007

Download ONTOLICA Search & Preview 2007 If you need to Download 2007 please contact our Support & Service Center Many customers are still running solutions with 2007, so we still make it possible to get limited support & service on the ONTOLICA Search & Preview…

Search & Preview V7.1

Road Map » Search & Preview V7.1

Ontolica Search & Preview Version 7.1 For SharePoint 2010, 2013, 2016 Expected May 2018 NOTE: After the release of version 7.x we can only deliver new License Key File to the latest version 6.x or latest version 7.x or later If you are running version 5.x or…

Preview Tech-Spec

Function & Features » Preview Tech-Spec

Ontolica Preview Key Features PRODUCTIVE FUNCTIONALITY Full document and web page preview Preview and print 500 file formats including DWG. in-document search with hit highlighting Relevant page suggestions Search query highlights Variable zoom &…

Disable Preview for FAST

Documentation » Quick Configuration Guide » Disable Preview for FAST

Configuration Disable the Office Web Apps Preview for FAST When you choose Ontolica Preview to be used for generating previews in a FAST search center, and you have the default Office Web Apps preview already configured, then you will most likely face the situation…

Ontolica Preview Guide

Documentation » Quick Start Guide » Ontolica Preview Guide

Quick Guide Preview Introduction Preview Back-end Installation Installing Preview Back-end server without Web App Preview Installing Ontolica Preview Database Preview Default Content Access Account Preview Managing Content Sources Preview Manage Crawl…

Ontolica Search & Preview 2016

Software Download » Ontolica Search & Preview 2016

Download the latest version We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Ontolica Search & Preview 2016 April 2017 DOWNLOAD…

Ontolica Search & Preview 2010

Software Download » Ontolica Search & Preview 2010

Download the latest version We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Ontolica Search & Preview 2010 April 2017 DOWNLOAD…

Preview Key Features

Function & Features » Preview Key Features

PRODUCTIVE FUNCTIONALITY Full document and web page preview Preview and print 500 file formats including DWG. in-document search with hit highlighting Relevant page suggestions Search query highlights Variable zoom & snap-to-screen width or length Fast and…

Preview files from custom CMS

Function & Features » Preview files from custom CMS

You can preview files external to SharePoint – e.g. custom Content Management Systems. Ontolica Preview can automatically crawl CMS external storage locations and generate images ready to instant preview in SharePoint search results. The crawling process is…

Why Ontolica Search & Preview

Introduction » Why Ontolica Search & Preview

Ontolica provides rock-solid – 99% uptime – preview add-on for your SharePoint solutions ONTOLICA 1. Allows for wide optional document and files support 2. Provides flexible access to multiple external document…

Preview files from FileShares

Function & Features » Preview files from FileShares

You can preview files external to SharePoint – e.g. stored in file shares. Ontolica Preview automatically crawls FileShares and generates images ready to instant preview in SharePoint search results. The crawling process is highly configurable and you can even…

Search & Preview O365

Road Map » Search & Preview O365

When Ontolica Search & Preview SharePoint Online 365 True ONTOLICA HYBRID support. View also your local documents as if they were in the Cloud! Full instant preview – hover over – leveraging the O365 APP model Preview documents from Office 365…

Preview In-Depth

Function & Features » Preview In-Depth

Enterprise Class Preview for SharePoint Easy document analysis and in-document search Search query highlights The first guidance offered to the end-users with Ontolica Preview is the visual queue represented by highlighting of the search query string in the preview…

Search & Preview 2019

Road Map » Search & Preview 2019

Ontolica Search & Preview 2019 Expected 2019-Q2

Ontolica Search & Preview 2013

Software Download » Ontolica Search & Preview 2013

Download the latest version We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Ontolica Search & Preview 2013 April 2017 DOWNLOAD…

How to calculate the Preview database size

Documentation » How to … » How to calculate the Preview database size

Ontolica Preview has a feature called First Page Preview, which is able to cache a set number of first pages from each document into the Preview database. This allows to display first page thumbnails on all crawled documents and quickly load the set number of first…

The 3 Step for Instant Preview

Function & Features » The 3 Step for Instant Preview

ONTOLICA PRE-CACHING process to Instant Preview Ontolica Search & Preview gives the user fast access to an instant preview of more than +500 document formats and files types. Instant previewing of files is a matter of retrieving small graphical pre-generated…

Preview +500 File type & format List

Function & Features » Preview +500 File type & format List

Enable users to get INSTANT PREVIEW with zoom, content search and print of probably all the organizations document & files The most comprehensive support of document & file preview for SharePoint, today supporting more than 600 document format & file types. See…

How to get PDF files to preview correctly

Documentation » How to … » How to get PDF files to preview correctly

ALWAYS MAKE SURE YOU ARE USING THE LAST GA VERSION New PDF format & types are most likely supported in the latest Ontolica Search & Preview version If you are not up-to-date, upgrade asap PDF FILE ANNALYSE It is of course standard that the pdf file is rendered…

Changelog 2013

Software Download » Changelog 2013

Ontolica Search & Preview Changelog 2013 Package Name: Ontolica Search & Preview 2013 – for SharePoint 2013 Module . Type. Release Candidate V6.6 – November 2017 S&P Enhancements Speed enhancements…

Changelog 2010

Software Download » Changelog 2010

Ontolica Search and Preview Changelog 2010 Package Name: Ontolica Search & Preview 2010 – for SharePoint 2010 Module . Type. Release Candidate V6.6 – November 2017 S&P Enhancements New Requeriment .Net 4.5…

Benefits

Introduction » Benefits

Ontolica provides the ability to gather documents and files from multiple sources and merge it all into one high-speed solid SharePoint solution PREVIEW of +500 documents types & file formats from SharePoint Document Libraries, FileShares, Custom CMS, etc Enable…

Video Guide

Software Download » Start your FREE trial » Video Guide

If a picture is worth a thousand words, then a video is worth a million Ontolica Search & Preview Video Guide All this video are made to give a good introduction to a subject and are sorted for a natural advancement – Select and Enjoy. No Name…

Introduction

Introduction

Ontolica Search & Preview lets you instantly get preview of all your documents across systems and platforms Enterprise tool for SharePoint 2007, 2010, 2013 & 2016 MORE THAN 10 YEARS AND STILL GOING STRONG Search & Preview for SharePoint are supporting many…

Changelog 2016

Software Download » Changelog 2016

Ontolica Search and Preview Changelog 2016 Package Name: Ontolica Search & Preview 2016 – for SharePoint 2016 Module . Type. Release Candidate V6.6 – November 2017 S&P Enhancements Speed enhancements…

SharePoint without Ontolica

Introduction » SharePoint without Ontolica

No INSTANT PREVIEW, No preview of all non-supported files types and what about files stored in File Shares etc.? WAITING TIME NATIVE SHAREPOINT: USES ARE AWAITING – SharePoint makes the users wait every time a new document or file is select for use (open,…

What is user action restriction on files

FAQ » What is user action restriction on files

Restriction for user action on documents and files (Ontolica Search & Preview 2010, 2013, 2016 and later) Show in Search Result Open/Read Use/Editing Copy/Pasting Downloading Printing From 1-5 Follow the SharePoint restriction on a document library…

How can I ensure high performance?

FAQ » How can I ensure high performance?

Use previewing documents is a matter of retrieving a small graphical pre-generated image. This is done at high speed with a very little workload. The file previews are pre-generated and cached by the Ontolica Conversion servers. Ontolica Preview does not rely on…

File Converters as Plug-In

Function & Features » File Converters as Plug-In

Add File Converters for support of more document formats and file types *WHEN SUPPORT OF +500 DOCUMENT TYPES AND FILE FORMATS – NOT IS ENOUGH” To preview the contents of a file it needs to be converted into a graphical representation. This is done…

Administrator Guide

Documentation » Administrator Guide

Ontolica Search & Preview 2010, 2013 & 2016

Upgrade Guide

Documentation » Quick Start Guide » Upgrade Guide

Quick Guide Upgrade Ontolica Search & Preview Installation Upgrade Ontolica Preview Back-end Upgrade Ontolica Modules Upgrade Ontolica Search & Preview Installation GENERAL UPGRADE GUIDE The general upgrade guide, don’t handle special set-up…

Function & Features

Function & Features

Preview Key Features Preview +500 File type & format List The 3 step for Instant Preview Preview files from FileShares Preview files from custom CMS File Converters as Plug-In Search Features Search In-Depth Search Tech-Spec Preview Features Preview…

Road Map

Road Map

Search & Preview Version 7.1 Search & Preview 0365 Search & Preivew 2019 Release Cycle

Software Download

Software Download

ONTOLICA SEARCH & PREVIEW Ontolica Search & Preview 2016 Changelog 2016 Release Candidate 2016 Ontolica Search & Preview 2013 Changelog 2013 Release Candidate 2013 Ontolica Search & Preview 2010 Changelog 2010 Release Candidate 2010 Ontolica…

Can I use my license 2 times for Migration

FAQ » Can I use my license 2 times for Migration

Unfortunately It is not legal to use the same Ontolica Search & Preview License Key File 2 times. It is not legal to issue extra Ontolica Search & Preview licenses for running simultaneously without purchase. If you already have your License Key File(s) for a…

Activating and Deactivating Ontolica Search and Ontolica Search Intelligence

Documentation » Administrator Guide » 4 – Activating and Deactivating » Activating and Deactivating Ontolica Search and Ontolica Search Intelligence

Ontolica Search and Ontolica Search Intelligence are implemented as a standard SharePoint “Feature”, which means that it can be activated or deactivated at the farm or collection level. • When deactivated at the collection level, its features will not be…

Editions

Licensing Model » Editions

Ontolica Search & Preview Edition Trial (TRIAL) Prof of concept (POC) Production (PROD) Non-Production (NONPROD) Development (DEV) Not for resale (NFR) TRY Ontolica Search & Preview already today

How to upgrade

Request for License Key File » How to upgrade

Ontolica Search & Preview – Upgrade to the latest version *USE THE QUICK START GUIDE

Documentation

Documentation

Ontolica Search & Preview documentation: Quick Start Guide Quick Configuration Guide Administrator Guide How to … Error messages

Change title of a search result

Documentation » Quick Configuration Guide » Change title of a search result

Configuration By default, Ontolica Search & Preview uses the title of an item to display the name of a search result. Here are instructions to change that to a different property, such as file name: - Edit the search results page, and click the Configure this Search…

Price Examples

Pricing & Plans » Price Examples

Ontolica Search & Preview License Prices Approximately: 100,000 documents & files Qty. USD Ontolica Search&Preview – per server Production incl. 100 users (CAL) 1 8,125 …

Change the maximum file graphic size

Documentation » Quick Configuration Guide » Change the maximum file graphic size

Configuration What documents are taking of space: SELECT TOP 10 doc.Url AS ‘Url’, DATALENGTH AS ‘Size’, img.PageNumber AS ‘Page’ FROM [OntolicaPreview].[dbo].[PagePreview] AS img Join [OntolicaPreview].[dbo].[Document] AS doc ON…

System Requirements

FAQ » System Requirements

Ontolica Search & Preview System Requirements SYSTEM REQUIREMENTS: Ontolica Search and Preview for SharePoint 2016 .NET Framework 4.5 or later Microsoft SharePoint Server 2016 SYSTEM REQUIREMENTS: Ontolica Search and…

How to get PDF content searchable

Documentation » How to … » How to get PDF content searchable

ALWAYS MAKE SURE YOU ARE USING THE LAST GA VERSION New PDF format & types are most likely supported in the latest Ontolica Search & Preview version If you are not up-to-date, upgrade asap Another reason why it is not possible to search for the content of PDF files…

Production License

Pricing & Plans » Production License

Prices Item no. Production Server USD 2007 Ontolica Search&Preview 2,007 – per Server Production – Incl. 100 users (CAL) 8,125 2010 Ontolica Search&Preview 2010 – per Server Production – Incl.…

Introduction to Ontolica Best Bets

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 10: Using Ontolica Best Bets » Introduction to Ontolica Best Bets

Best Bets enable site managers to call special attention to the site’s best documents for each of several common search words. Each Best Bet is defined with one or more trigger words and maps these to a specific URL that will be promoted whenever a user searches…

Licensing Model

Licensing Model

Ontolica Search & Preview License Model Editions Count of Servers Count of User’s Anonymous Users License Key File

NON-Production License

Pricing & Plans » NON-Production License

Prices Item no. Non-Production Server USD 2107 Ontolica Search&Preview 2007 – per Server Non-Production – Incl. 100 users (CAL) 4,062.50 2110 Ontolica Search&Preview 2010 – per…

Do we need an OWA Server?

FAQ » Do we need an OWA Server?

No – You do not need any OWA Server – Ontolica Preview is 100% independent Ontolica Preview does not in any way use or require Office Web Apps servers and is not influenced by the performance bottlenecks imposed by this architecture. The preview file is…

Is Scanned PDF files supported ?

FAQ » Is Scanned PDF files supported ?

Support of Scanned PDF files Yes, Scanned PDF files can be Previewed as any other PDF file. When the OCR scanning is done correctly, it will allow the best page feature to work. However, sometimes there are some limitations depending on how the document was…

Refiner Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Refiner in Results » Refiner Properties

Refiner Properties The Ontolica refiner feature enables users to focus in on a specific type of information in an existing result list. It works by displaying a selection control (e.g., a drop-down list) that enables the user to select a single target value from among…

Scope Mapping Types

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Creating and Configuring Search Box Scopes » Scope Mapping Types

Ontolica integrates with the search scope implementation already built into Microsoft’s SharePoint crawler and database. In the Microsoft implementation, each record in the search database is associated with a specific scope, which is usually assigned based…

Is Lotus Notes Supported?

FAQ » Is Lotus Notes Supported?

Ontolica Search & Preview Lotus Notes Support Sorry No – we do not support any kind of Lotus Notes Documents at this point of time.

XSLT Template (Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » XSLT Template (Web Parts)

People and Image search is not supported by Microsoft Search Server and Search server express. The XSLT Template settings for the SharePoint Search Result Web Part enable you to control the HTML format of the result list created by the part. The format you choose…

9 – Setup Search Result Actions

Documentation » Administrator Guide » 9 – Setup Search Result Actions

Search-Result Actions Enabling Actions in Search Results The Search Result Actions Page — Finding the Search Result Actions Page — Interpreting the Search Result Actions…

How to …

Documentation » How to …

Ontolica Search & Preview – How to … How to activate the Key License File How to find the version number How to find the log files How to find my SharePoint Farm ID How to calculate the Preview database size How to find templates in Search…

Start your FREE trial

Software Download » Start your FREE trial

Ontolica Search & Preview FREE trial VIDEO Enjoy our 5-minutes the introduction WEBINAR Register for our next introduction webinar DOWNLOAD Start your FREE Ontolica Search & Preview TRAIL ENJOY VIDEO NEXT WEBINAR DOWNLOAD FREE TRAIL …

SharePoint Community for search related topics

Documentation » Q&A » SharePoint Community for search related topics

Ontolica Search & Preview uses SharePoint index to gather results.Therefore, it is crucial to verify that standard SharePoint search is operational, especially if there are any SharePoint-related issues that surface through Ontolica Search & Preview. For general…

Anonymous Users

Licensing Model » Anonymous Users

Ontolica Search & Preview supports the use of Anonymous users Anonymous user´s are no-named are not registered user´s are not counted Need of support for Anonymous users: Extend your license with the module Ontolica Anonymous Users TRY Ontolica Search &…

License Key File

Licensing Model » License Key File

Ontolica Search & Preview are using License Key File To run normally with – NO TRIAL LIMITATION – Ontolica Search & Preview need an active License Key File The Ontolica Search & Preview license key file contains user-friendly and non-readable text…

Install Guide

Documentation » Quick Start Guide » Install Guide

Installation Guide for Ontolica Search & Preview. Before beginning the installation, please take a moment to review the system requirements. To install the Ontolica Search & Preview, run the Setup.exe program from the main folder of the installation package on…

Count of Servers

Licensing Model » Count of Servers

Ontolica Search & Preview are counting the Servers in use A server is considered any server/computer using/running the software A server license has to be acquired for each server/computer in use. The maximum of servers allowed to be used should be according to…

Role of the Search Tabs Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Role of the Search Tabs Web Part

The Ontolica Search Tabs Web Part creates the tabs and links needed to provide the search-tab feature. Each tab has its own collection of settings, thereby enabling custom and specialized searches. To use the Ontolica Search Tabs Web Part, you must also place a Search…

Quick Start Guide

Documentation » Quick Start Guide

Enterprise tool for SharePoint 2007, 2010, 2013 & 2016 Quick Guides: Install Guide Upgrade Guide Migration Guide Ontolica Search Guide Ontolica Preview Guide Ontolica Aggregate Guide Ontolica Cube Guide Only for 2007 Guide

4 – Activating and Deactivating

Documentation » Administrator Guide » 4 – Activating and Deactivating

Activating and Deactivating Ontolica Search & Preview Activating and Deactivating Farm-Level Features Activating and Deactivating Ontolica for a Selected Site Collection Activating and Deactivating the Search Box Feature for an…

System Requirements

Documentation » Administrator Guide » 2 – Installation and Setup » System Requirements

Ontolica requires the following: Microsoft Windows Server 2008 / 2008 R2 / 2012 / 2012 R2 or later Microsoft Windows SharePoint Services Microsoft SQL Server 2008 / 2012 with latest service packs and the following: Database Engine Service Analysis…

Select active Servers

Documentation » Quick Configuration Guide » Select active Servers

Configuration Select the wanted active running Ontolica Search & Preview Servers If the SharePoint farm has MORE active web front-ends, identified by having the “Microsoft SharePoint Foundation Web Application” service running, you will need to select the servers…

Table of Contents

Documentation » Administrator Guide » Table of Contents

Chapter 1: Introduction Ontolica Search & Preview for SharePoint – Overview Chapter 2: Installation and Setup Installation Overview — Where to Install — SharePoint Structural Hierarchy…

The Refiner Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Refiner in Results » The Refiner Properties Page

The Refiner Properties page enables you to establish and configure the collection of custom properties that will be available for use in refiner controls. Custom properties provide metadata for a given document, such as the document author, last-modified date, document…

Finding and Transferring the Ontolica Configuration Files

Documentation » Administrator Guide » 2 – Installation and Setup » Ontolica Configuration Files and Staging » Finding and Transferring the Ontolica Configuration Files

If you would like to implement a staged roll-out of Ontolica, then you must be able to find the Ontolica configuration files on your test machine and then copy these to your live SharePoint farm when you are ready. These are stored as follows: • Farm- and…

Find the active License Key File

Request for License Key File » Find the active License Key File

How to find the active Ontolica Search & Preview License Key File Please follow the below steps: Go to SharePoint Central Administration Click on General Application Settings Under the Ontolica for SharePoint section click on Manage Ontolica Licenses In the…

Release Candidate 2013

Software Download » Release Candidate 2013

Download the latest Release Candidate of Ontolica Search & Preview 2013 NOT GENERAL AVAILABILITY ONLY FOR TEST AND SELECTED CUSTOMER CASES We will continue to develop and update this software version, this is the latest Release Candidate Latest Release…

The Searchable Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » The Searchable Properties Page

The Searchable Properties page enables you to establish and configure the collection of search properties that will be available in the advanced search form on a given search tab. These properties will also be available for use in custom search strings designed using…

Creating and Configuring Search Result Actions

Documentation » Administrator Guide » 9 – Setup Search Result Actions » Creating and Configuring Search Result Actions

To create and configure search-result actions for a given search-tab context: 1. Go to the Search Tabs page for the site and site level at which your search-result action will apply. See “Search-Tab Configuration and Inheritance” for details. …

Release Candidate 2016

Software Download » Release Candidate 2016

Download the latest Release Candidate for Ontolica Search & Preview 2016 NOT GENERAL AVAILABILITY ONLY FOR TEST AND SELECTED CUSTOMER CASES We will continue to develop and update this software version, this is the latest Release Candidate Latest Release…

Release Candidate 2010

Software Download » Release Candidate 2010

Download the latest Release Candidate of Ontolica Search & Preview 2010 NOT GENERAL AVAILABILITY ONLY FOR TEST AND SELECTED CUSTOMER CASES We will continue to develop and update this software version, this is the latest Release Candidate Latest Release…

Count of User’s (CAL)

Licensing Model » Count of User’s (CAL)

A user license (CAL) has to be acquired for named user(s). . Ontolica Search & Preview are counting named user’s in 3 months intervals A Client Access License (CAL) is considered a named user A Client Access License (CAL) has to be acquired for each named…

Download FREE TRIAL

Software Download » Start your FREE trial » Download FREE TRIAL

Ontolica Search & Preview FREE TRIAL for SharePoint Requirement: SharePoint Admin Access & good SharePoint knowledge Limited: 30 days – 1 server – 5 users – 0 anonymous users DOWNLOAD 2016 DOWNLOAD 2013 DOWNLOAD 2010 …

Error messages

Documentation » Error messages

Ontolica Search & Preview error messages: Number of users was exceeded The server count is exceeded Unable to verify the license Page not found – error from search box No results found – when Search with DASH Invalid characters Your query is…

Online Shopping

Order, Purchase and Delivery » Online Shopping

Ontolica Online Shopping 24/7 365 EASY SHOPPING ONLINE – SAVE ALL OVERHEAD FEES Ontolica Fusion Ontolica Search & Preview – Under construction Ontolica Service & Consultant – Under construction This month online shopping – FREE of…

The Sorting Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » The Sorting Properties Page

The Sorting Properties page enables you to establish and configure the collection of custom properties that will be available for use in sorting controls. Custom properties provide metadata for a given document, such as the document author, last-modified date, document…

The Grouping Properties Page

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Group Results » The Grouping Properties Page

The Grouping Properties page enables you to establish and configure the collection of custom properties that will be available for use in grouping controls. Custom properties provide metadata for a given document, such as the document author, last-modified date,…

The Search Result Properties Page

Documentation » Administrator Guide » 7 – Using Custom Properties » Displaying Custom Properties in Search Results » The Search Result Properties Page

The Search Result Properties page enables you to establish and configure the collection of custom properties that will be available for display in results listings on a given search tab. Custom properties provide metadata for a given document, such as the document…

Role of the SharePoint Search Result Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Role of the SharePoint Search Result Web Part

The Ontolica SharePoint Search Result Web Part submits an incoming query to the search database receives the search results and displays them on the page, usually in a table. The query is usually established when the user fills out a search form on the referring page,…

Netcompany

Partner Success Stories » Netcompany

“A continuous series of high quality IT-deliveries, on schedule and on budget speaks for itself “ ONTOLICA – PARTNER SUCCESS STORIE by Surfray CHALLENGE SOLUTION BENEFIT Netcompany are developing and service the…

Quick Configuration Guide

Documentation » Quick Configuration Guide

Enterprise tool for SharePoint 2007, 2010, 2013 & 2016 Quick Configuration Guides: Select active Servers Search box external search options Change refiner title or heading Change title of a search result Disable Preview for FAST Enable Anonymous…

1 – Introduction

Documentation » Administrator Guide » 1 – Introduction

Ontolica Search & Preview for SharePoint builds on the functionality provided by the Microsoft SharePoint Server search engine to create a more flexible and powerful search solution than could easily be created using the default SharePoint features. By adding Ontolica…

What Languages is supported

FAQ » What Languages is supported

Which Languages is supported by Ontolica Search & Preview Most of the languages supported by SharePoint are supported in Ontolica Search & Preview Installer: English Standard program interface: English Supported (search center creation, translation of user…

The server count is exceeded

Documentation » Error messages » The server count is exceeded

or similar 1. Check if you need to purchase more server license (CAL) Find info in the purchase license Invoice Find info in the Software Assurance Invoice Find info in the Key License File 2. When you are sure: that you have not exceeded the purchase server…

Migration with extra License

Pricing & Plans » Migration with extra License

Up to 50% discount Migration with simultaneously extra Ontolica Search & Preview Licenses When companies and organizations are migrating from example one version of SharePoint to another, from one farm ID to another, from one server to another server, any extra…

Payment Method

Order, Purchase and Delivery » Payment Method

Supported payment method for Ontolica Search & Preview SURFRAY INC. – CALIFONIA Currency – USD Bank Transfer International money Wire ACH Payment e-Check Check SURFRAY EMEA – COPENHAGEN Currency – EUR Bank Transfer International…

Property Ontolica Search Syntax

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Property Ontolica Search Syntax

In addition to the standard, free-text searches, Ontolica also enables you, via the free-text input field, to search for specific document properties such as: • Author: The name of the person who last modified the document • Title: The document title • Creation…

Search Tech-Spec

Function & Features » Search Tech-Spec

Ontolica Search Tech-Spec Key Features Platform to build Search Based Applications Build composite search driven user interfaces Content previewing of over 500 file formats with Ontolica Preview Hierarchical deployment management Advanced meta data has driven…

Advanced Search Link

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Configuring the General Search Box Settings » Advanced Search Link

Your Search Box can include a link to an advanced search page. Specify this using one of the following: • Relative URL: Enter a value to be appended to the URL specified above for the Target Search Center. For example:…

Search-Result Actions

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 9: Setting up Search Result Actions » Search-Result Actions

Search-result actions create a drop-down list of actions that the user can apply to any relevant document listed in search results. For example, the user might choose to open the document for editing, add it to their “my links” list, view more metadata…

Display Options (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Display Options (Ontolica Web Parts)

The Display Options settings control several different aspects of the way each found document is displayed in the result list. The following settings are available: • Number of sentences in result summary: Ontolica generates a summary based on the content of each…

Farm-Level Search Box Settings

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Search Box Settings and Inheritance » Farm-Level Search Box Settings

Settings made at the farm level will be available to all applications, collections, sites, and pages managed by your SharePoint installation. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the Operations…

Install & Upgrade

Install & Upgrade

How long time does it take to install Ontolica Search & Preview? *Use the Quick Start Guide to Install or Upgrade FAST INSTALLATION In many cases, it can be done in 1 day (2-7 hours) when everything is just right – excluding tuning, and not to forget…

Using the Ontolica Search Box

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Using the Ontolica Search Box

The Ontolica Search Box is a Web control that creates a simple text field, which enables users to search the SharePoint content index and view results on a page from the Ontolica Search Center. Unlike most Ontolica Web Parts, the Search Box is not affected by any…

Request for License Key File

Request for License Key File

. USE OUR SUPPORT & SERVICE CENTER: Submit a Ticket Select: Search & Preview Key License File And just follow the instruction RENEWAL: You will need to have your active License Key File ready to be attached your Ticket How to find the active Search &…

Farm-Level Search Tab Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Farm-Level Search Tab Settings

Settings made at the farm level will be available to all applications, site collections, sites and pages managed by your SharePoint installation. To make settings here, do the following: 1. Log onto the SharePoint Central Administration site. 2. Click on the…

2 ways to acquire

Pricing & Plans » 2 ways to acquire

Normal Purchase or Buy Perpetual We can help you find the best investment plan NORMAL PURCHASE ADVANTAGES Best price License Price Prices sheet for Purchase Mandatory: Minimum 1 production server Software Assurance 22% per 1 year (calculated on the full…

Custom Properties in Search Results

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Displaying Custom Properties in Search Results » Custom Properties in Search Results

In result lists, custom properties for each found document are listed together with its other information (such as title, date, description, etc.). To the user, custom properties are indistinguishable from standard properties, though you might choose to format them…

XSLT Template Settings

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Web Part XSLT Templates » XSLT Template Settings

Most Ontolica Web parts that produce displayed output emit pure XML, which you can transform and style any way that you like. There are two elements in this process: • XSLT Template: transforms the XML data into HTML, which includes markup for rendering tables,…

How to find the log files

Documentation » How to … » How to find the log files

How to get the log files with relevant detail diagnostic information When an issue arises, sometimes we will need you to provide us with the Ontolica Search & Preview log files to assist you (detail diagnostic information) To provide our support and service team…

Supported version

Request for License Key File » Supported version

Standard support for the 2 latest versions What is the 2 latest versions? The latest active General Available (GA) version and one active software version back. Example: v7.1 latest GA software version v6.x as one version back NOTE: After the release…

About Us

Contact us » About Us

We develop software for the SharePoint world. We deliver solutions to partners, companies & organizations in nearly all the world Powers ability to your SharePoint tasks & projects No-code solutions that would otherwise require complex programming Multitasking…

Only for 2007 Guide

Documentation » Quick Start Guide » Only for 2007 Guide

Quick Guide Full (postfix prefix) wild card for searching properties Refinements not working with special characters Full (postfix prefix) wild card for searching properties A standard (postfix) wildcard can be used on any search term entered in the…

Empty Search Condition

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Hint Web Part » Empty Search Condition

Use the settings here to define the text (and formatting) to display when the user has loaded the page without submitting a query. This message could inform the user that he or she must enter a query. Click on one of the following buttons to define your…

No results found – with DASH

Documentation » Error messages » No results found – with DASH

Message: “No results found” When Search with DASH in some cases it fails with – “No results found” Example: File name 1111-A22-2015 No results found Enter 1111-A22* Enter 1111-A22 “Results found” Enter 1111 A22 (use no dash) Enter…

Ontolica Search Guide

Documentation » Quick Start Guide » Ontolica Search Guide

Quick Guide Activating Ontolica Search Features Setting Active Search License Creating Ontolica Search Center Configuring Ontolica Search Box Configuring Ontolica Cube Feature Activating Ontolica Search Features All Ontolica farm-wide features are…

Activating and Deactivating the Search Box Feature for an Application

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating the Search Box Feature for an Application

The Ontolica Search Box feature provides a subset of the capabilities provided by the full Ontolica feature. It enables you to activate and manage the Search Box for a group of site collections that do not otherwise have the full Ontolica feature active. Usually, you…

Property Searches (Constructing Search Strings)

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Constructing Search String/s » Property Searches (Constructing Search Strings)

In addition to the literal page text, Ontolica also collects metadata about each page. You can search for specific values for specific types of metadata by entering a property name and value separated by a suitable operator (such as:, =, , etc.). For example, “…

Search Tab Property Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Configuration » Search Tab Property Settings

The settings under the Property Settings heading of the Search Tab Configuration page manage each of the various types of custom properties used by Ontolica. In most cases, the custom properties used by Ontolica map directly to managed properties established in…

Interpreting the Search Tabs List

Documentation » Administrator Guide » 6 – Using Search Tabs » The Search Tabs Page » Interpreting the Search Tabs List

The Search Tabs page provides a list of search tabs that provide the following information: • Tab Name: These are listed in the Name column. • Description: Briefly describes the purpose of each tab (these are established using the properties page for each…

Invalid characters

Documentation » Error messages » Invalid characters

The best way to know the invalid characters is by understanding the invalid characters in SharePoint (There can be some different rules for the different SharePoint versions) Invalid characters – are related to SharePoint The article (link) below lists the…

Sorting Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » Sorting Properties

Sorting properties enable users to modify the criteria by which result lists are sorted. By default, results are sorted by relevance, which is calculated at search time based on how closely each found document matches the submitted query. However, you might choose to…

Grouping Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Group Results » Grouping Properties

In addition to providing the usual list of ranked results, Ontolica enables users to group search results according to any of several types of custom-property values. For example, your result page might provide a link for grouping the results by the author. If the…

Ontolica Cube Guide

Documentation » Quick Start Guide » Ontolica Cube Guide

Quick Guide Ontolica Cube – System Requirements and Prerequisites Ontolica Cube – Creating reports using MS Excel Ontolica Cube – Error – Required assemblies Microsoft.AnalysisServices.dll and Microsoft.. Ontolica Cube –…

Miscellaneous Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Miscellaneous Options

The Miscellaneous Options section enables you to enable or disable each of several optional Ontolica features. The following options are available here: • Open links in new window: Causes links in the result list to open their target pages in a new…

Interpreting the Quick Filters List

Documentation » Administrator Guide » 11 – Setting up Quick Filters » The Quick Filters Page » Interpreting the Quick Filters List

The Quick Filters page provides a list of filters currently available to result from lists on your selected site and search tab. You can see the following information here: • Filter ID: These are listed in the ID column. This is how the quick filter is identified on…

Interpreting the Search Box Scopes List

Documentation » Administrator Guide » 12 – The Ontolica Search Box » The Search Box Scopes Page » Interpreting the Search Box Scopes List

The Search Box Scopes page provides a list of search-box scopes provided at the current site level. You can see the following information here: • Scope Groups and Group Memberships: In the scope list, scope groups are shown in left-justified, bold type; the scopes…

Interpreting the Search Result Actions List

Documentation » Administrator Guide » 9 – Setup Search Result Actions » The Search Result Actions Page » Interpreting the Search Result Actions List

The Search Result Actions page provides a list of actions currently available to result from lists on your selected site and search tab. You can see the following information here: • Action Groups and Group Memberships: In the result-action list, action groups are…

Adding a New Result Page

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Search Center Result Pages » Adding a New Result Page

When you create a new Search Center using the Ontolica Search Center site template, you will already have a few result pages in your Search Center (for standard results, people, images, etc.). However, you might decide to add more result pages to support additional…

Migration Guide

Documentation » Quick Start Guide » Migration Guide

Quick Guide Migrate from SharePoint 2010 to 2013 Migrate from SharePoint 2007 to 2010 Useful related links: Can I use my License 2 times for Migration Migration with extra License Migrate from SharePoint 2010 to 2013 General preparations and…

Interpreting the Search Scopes List

Documentation » Administrator Guide » 8 – Using Search Scopes » The Search Scopes Page » Interpreting the Search Scopes List

The Search Scopes page provides a list of search scopes provided by the current search tab. You can see the following information here: • Scope Groups and Group Memberships: In the scope list, scope groups are shown in left-justified bold type; the scopes belonging…

Interpreting the Best Bets List

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » The Best Bets Page » Interpreting the Best Bets List

The Best Bets page provides a list of Best Bets configured for the current search tab. You can see the following information here: • Best-Bet Groups and Group Memberships: In the list, Best-Bet groups are shown in left-justified bold type; the best bets belonging to…

Introduction to Custom Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Introduction to Custom Properties

Custom properties in Ontolica usually refer to metadata about each of the various documents in the search database (such as author, date, status, etc.). In most cases, the custom properties used by Ontolica map directly to manage properties established in SharePoint…

Adding an Ontolica Search Box to Your Site

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Adding an Ontolica Search Box to Your Site

The standard SharePoint site templates delivered by Microsoft include a delegate web control named “SearchBox”. This control is placed on a high-level master page that is inherited by nearly all other pages in each SharePoint site collection. This control…

Target Search Center

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Configuring the General Search Box Settings » Target Search Center

When a user submits a query using the Search Box, it must target a result page, which includes the Ontolica Web Parts required to submit the query and display the results. This is usually the default page of the Ontolica Search Center, but you might customize this for…

Why upgrade now

Software Maintenance » Why upgrade now

Lots of good reasons to 1) Not all service-packs and upgrades are for the good As we all know – Microsoft (and other big brands) – keeps making a lot of updates and fixes to their software and sometimes this affects other software there are…

Creating Custom XSLT Templates

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Web Part XSLT Templates » Creating Custom XSLT Templates

The best way to create custom templates for your Ontolica Web controls is to do the following: 1. Go to a page that already contains the Ontolica Web control type for which you wish to design a new template (e.g., in the Ontolica Search Center). Go into edit mode and…

Custom Properties in Search Forms and Custom Queries

Documentation » Administrator Guide » 7 – Using Custom Properties » Making Custom Properties Searchable » Custom Properties in Search Forms and Custom Queries

In search forms, custom properties appear as fields that are separate from the standard key-word inputs. Usually, the difference is that custom-property fields search in metadata while the keyword fields search among the text content of each document. Behind the…

Tab Settings and Inheritance

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Tab Settings and Inheritance

Search-tab configuration settings can be made on many different levels, with settings inherited along the lines of the SharePoint hierarchy. Figure: SharePoint 2013 structure A very simple Ontolica solution might include just one search-tab configuration that is…

Using Dynamic Search Values

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Using Dynamic Search Values

Ontolica can accept queries that include dynamic values, which are evaluated at run time. Usually, you will use dynamic values in property-search expressions, and especially when you are designing fixed queries for the SharePoint Search Result Web Part or static links.…

Search Tab “Other” Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Configuration » Search Tab “Other” Settings

The settings under the Other Settings heading on the Search Tab Configuration page control a few different, miscellaneous aspects of the search-tab configuration. Use these entries to establish the collection of search scopes, search result actions and quick filters…

Role of the Search Dialog Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Dialog Web Part » Role of the Search Dialog Web Part

The Ontolica Search Dialog Web Part creates a search form. The part can be configured to display anything from a simple, one-field search box to a complex, advanced search form. The Web part is capable of displaying the following types of input forms: • Keyword…

Search Result Properties

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Result Properties

Search result properties provide metadata about each found document, such as page author, date, category, department, part number, product type, etc. Some types of metadata, such as title and date are always available for display (though the XSTL template may or may…

Establishing Custom Properties in SharePoint

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Establishing Custom Properties in SharePoint

All custom properties displayed in Ontolica result lists must be based on managed properties configured for your SharePoint installation. Custom search properties for Ontolica search forms can be configured either as searches for managed properties values or as query…

Result Page Search Settings (Search Tab Configurations)

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Search Center Result Pages » Result Page Search Settings (Search Tab Configurations)

Whenever a user is viewing a result page and/or advanced search form, a set of search-tab configuration settings is active for that page. These settings affect many aspects of the content, options, and functionality available on the page, including: • The selection…

Search Result Actions (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Result Actions (Ontolica Web Parts)

The search result actions feature provides links for working with a given search result. The features available are defined by the Search Result Actions settings for each search tab. In the default XSLT template provided with Ontolica, result actions cause each link in…

Renewal with PO Process

Software Maintenance » Renewal with PO Process

ONTOLICA SUPPORT & SERVICE We support manual Renewal Purchase Order Process (PO/POP) on most of our software, assurance, subscription and service products. Most of our finance, administration, renewal, and software key license activities are outsourcing to a 3rd…

Fixed Search

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Fixed Search

The Fixed Search settings enable you to add a fixed query to the results. You choose to make this the only query, regardless of any incoming queries, or to add it to as an extra restriction to incoming queries. For example, you might place a Search Result Web Part the…

Software Assurance (SA)

Agreements » Software Assurance (SA)

The access to our Support and Service program GUARANTEE – for access to software usage rights, upgrade, support and services The Software Assurance (SA) provides running and working software: FREE – Usage rights in accordance with the end user license…

Using the Search Box with “My Sites”

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Using the Search Box with “My Sites”

The SharePoint “My Sites” feature creates a personal site collection for each user. As a result, your SharePoint solution may grow to include a very large number of site collections, each of which should provide an Ontolica Search Box on most or all pages,…

Creating and Configuring Quick Filters

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Creating and Configuring Quick Filters

To create and configure quick filters for a given search-tab context: 1. Go to the Search Tabs page for the site and site level at which your quick filter will apply. See “Search-Tab Configuration and Inheritance” for details. 2. Click on the search…

Source Code Assurance (SCA)

Agreements » Source Code Assurance (SCA)

Get the software source code in depot with a Source Code Assurance (SCA) The assurance offers the end-users organization a secure way to protect and ensure against situations where the vendor can’t maintain the delivered software solution. Are for companies and…

Introduction to Search Scopes

Documentation » Administrator Guide » 8 – Using Search Scopes » Introduction to Search Scopes

Search scopes provide users with an easy way to narrow the scope of a search. For example, a user might choose to search only within the Marketing site, or only for images or only for people. Ontolica presents users with a control (such as a drop-down list) for…

Search In-Depth

Function & Features » Search In-Depth

Ontolica Search In-Depth Make search easy and personalized End-user personalization of search Let end-users set their own preferences for the search functionality. What views are used and what properties are easily individualized and stored in personal settings.…

Introduction to Search Tab Configuration Settings

Documentation » Administrator Guide » 6 – Using Search Tabs » Search Tab Configuration » Introduction to Search Tab Configuration Settings

The behavior of each search tab is largely defined by its search-tab configuration settings. These include many different types of settings for controlling various aspects of the search tab’s behavior. These settings are available via links on the Search Tab…

Search Features

Function & Features » Search Features

Ontolica Search Features Make Enterprise Search Easy Design highly adaptive and productive search experiences for end-users Platform to build user centric search To create a compelling search experience for end-users ranks as one of the most important elements of…

Ontolica Aggregate Guide

Documentation » Quick Start Guide » Ontolica Aggregate Guide

Quick Guide Aggregate Introduction Aggregate Center Aggregate Administration Editing Aggregate Center Aggregate Introduction Ontolica Aggregate is a virtual library solution for SharePoint that provides functionality to present views of documents…

Simple and Advanced Search Forms

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Simple and Advanced Search Forms

A typical Ontolica Search Center nearly always includes a default simple search form and a default advanced form. It will usually also have a simple form for each search tab and possibly also advanced forms for one or more search tabs. Each of these exists as its own…

Creating and Configuring Searchable Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » Creating and Configuring Searchable Properties

Adding, Editing and Deleting Searchable Properties To configure searchable properties: 1. Go to the Search Tabs page for the site level at which you want to create the new searchable property as described in “Search-Tab Configuration and Inheritance”. …