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Default Filter

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Configuring General Quick Filter Settings » Default Filter

This setting affects establishes a default filter that will be applied to all searches where the current search-tab configuration applies. • When the Inheritance setting is set to Inherit settings from the parent, the Default Filter drop-down list shows the value…

Default Search Scope

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 8: Using Search Scopes » Configuring General Search Scope Settings » Default Search Scope

Select a default scope from the drop-down list provided. Search forms that include a scope control will initially show this scope as being selected. Search forms that do not have a scope selector will always search in this scope.

Default Result Sorting

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Default Result Sorting

The Ontolica result sorting feature enables the SharePoint Search Result Web Part to sort results by any of several criteria. For example, you might sort results by relevance, date or author. Use the Sort Results By setting to establish the way that results will be…

Default Search Scope (Search Box)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Configuring the General Search Box Settings » Default Search Scope (Search Box)

The scope selected here will be the default selection for the Search Box scope control (if provided). If you choose to configure the Search Box without a scope control (see “Display Settings”, below), then this will always be the only scope searched. Select…

Enable Anonymous Access

Documentation » Quick Configuration Guide » Enable Anonymous Access

Configuration In order to enable Anonymous Access, your License Key File must support the feature. Find the active License Key File OR Verify your current license by going to Central Administration > Operations > Manage Ontolica Licenses and selecting your active…

How to get PDF content searchable

Documentation » How to … » How to get PDF content searchable

ALWAYS MAKE SURE YOU ARE USING THE LAST GA VERSION New PDF format & types are most likely supported in the latest Ontolica Search & Preview version If you are not up-to-date, upgrade asap Another reason why it is not possible to search for the content of PDF files…

Ontolica Preview Guide

Documentation » Quick Start Guide » Ontolica Preview Guide

Quick Guide Preview Introduction Preview Back-end Installation Installing Preview Back-end server without Web App Preview Installing Ontolica Preview Database Preview Default Content Access Account Preview Managing Content Sources Preview Manage Crawl…

SharePoint without Ontolica

Introduction » SharePoint without Ontolica

No INSTANT PREVIEW, No preview of all non-supported files types and what about files stored in File Shares etc.? WAITING TIME NATIVE SHAREPOINT: USES ARE AWAITING – SharePoint makes the users wait every time a new document or file is select for use (open,…

Benefits

Introduction » Benefits

Ontolica provides the ability to gather documents and files from multiple sources and merge it all into one high-speed solid SharePoint solution PREVIEW of +500 documents types & file formats from SharePoint Document Libraries, FileShares, Custom CMS, etc Enable…

Search In-Depth

Function & Features » Search In-Depth

Ontolica Search In-Depth Make search easy and personalized End-user personalization of search Let end-users set their own preferences for the search functionality. What views are used and what properties are easily individualized and stored in personal settings.…

Display Options (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Display Options (Ontolica Web Parts)

The Display Options settings control several different aspects of the way each found document is displayed in the result list. The following settings are available: • Number of sentences in result summary: Ontolica generates a summary based on the content of each…

Ontolica Aggregate Guide

Documentation » Quick Start Guide » Ontolica Aggregate Guide

Quick Guide Aggregate Introduction Aggregate Center Aggregate Administration Editing Aggregate Center Aggregate Introduction Ontolica Aggregate is a virtual library solution for SharePoint that provides functionality to present views of documents…

Simple and Advanced Search Forms

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Simple and Advanced Search Forms

A typical Ontolica Search Center nearly always includes a default simple search form and a default advanced form. It will usually also have a simple form for each search tab and possibly also advanced forms for one or more search tabs. Each of these exists as its own…

1 – Introduction

Documentation » Administrator Guide » 1 – Introduction

Ontolica Search & Preview for SharePoint builds on the functionality provided by the Microsoft SharePoint Server search engine to create a more flexible and powerful search solution than could easily be created using the default SharePoint features. By adding Ontolica…

The 3 Step for Instant Preview

Function & Features » The 3 Step for Instant Preview

ONTOLICA PRE-CACHING process to Instant Preview Ontolica Search & Preview gives the user fast access to an instant preview of more than +500 document formats and files types. Instant previewing of files is a matter of retrieving small graphical pre-generated…

Property Ontolica Search Syntax

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Property Ontolica Search Syntax

In addition to the standard, free-text searches, Ontolica also enables you, via the free-text input field, to search for specific document properties such as: • Author: The name of the person who last modified the document • Title: The document title • Creation…

XSLT Template (Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » XSLT Template (Web Parts)

People and Image search is not supported by Microsoft Search Server and Search server express. The XSLT Template settings for the SharePoint Search Result Web Part enable you to control the HTML format of the result list created by the part. The format you choose…

Migration Guide

Documentation » Quick Start Guide » Migration Guide

Quick Guide Migrate from SharePoint 2010 to 2013 Migrate from SharePoint 2007 to 2010 Useful related links: Can I use my License 2 times for Migration Migration with extra License Migrate from SharePoint 2010 to 2013 General preparations and…

Preview In-Depth

Function & Features » Preview In-Depth

Enterprise Class Preview for SharePoint Easy document analysis and in-document search Search query highlights The first guidance offered to the end-users with Ontolica Preview is the visual queue represented by highlighting of the search query string in the preview…

Ontolica Cube Guide

Documentation » Quick Start Guide » Ontolica Cube Guide

Quick Guide Ontolica Cube – System Requirements and Prerequisites Ontolica Cube – Creating reports using MS Excel Ontolica Cube – Error – Required assemblies Microsoft.AnalysisServices.dll and Microsoft.. Ontolica Cube –…

Search Tech-Spec

Function & Features » Search Tech-Spec

Ontolica Search Tech-Spec Key Features Platform to build Search Based Applications Build composite search driven user interfaces Content previewing of over 500 file formats with Ontolica Preview Hierarchical deployment management Advanced meta data has driven…

Preview Features

Function & Features » Preview Features

Ontolica Preview Deliver Beautiful User Interfaces Enterprise class document preview beyond basic preview in SharePoint Enterprise class document previews A good preview solution will significantly improve end-user productivity in SharePoint. On the other…

How to …

Documentation » How to …

Ontolica Search & Preview – How to … How to activate the Key License File How to find the version number How to find the log files How to find my SharePoint Farm ID How to calculate the Preview database size How to find templates in Search…

Configuring General Quick Filter Settings

Documentation » Administrator Guide » 11 – Setting up Quick Filters » Configuring General Quick Filter Settings

For each search-tab configuration, you are able to configure a default filter, which will apply to all searches made where that search-tab applies. To find and configure these settings, do the following: 1. Navigate to the Quick Filters page for the site level and…

Creating and Configuring Searchable Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » Creating and Configuring Searchable Properties

Adding, Editing and Deleting Searchable Properties To configure searchable properties: 1. Go to the Search Tabs page for the site level at which you want to create the new searchable property as described in “Search-Tab Configuration and Inheritance”. …

Preview Tech-Spec

Function & Features » Preview Tech-Spec

Ontolica Preview Key Features PRODUCTIVE FUNCTIONALITY Full document and web page preview Preview and print 500 file formats including DWG. in-document search with hit highlighting Relevant page suggestions Search query highlights Variable zoom &…

Preview Key Features

Function & Features » Preview Key Features

PRODUCTIVE FUNCTIONALITY Full document and web page preview Preview and print 500 file formats including DWG. in-document search with hit highlighting Relevant page suggestions Search query highlights Variable zoom & snap-to-screen width or length Fast and…

Other Products

Contact us » Other Products

docs.surfray.com is our unified documentation experience This content will offer the opportunity for people inside and outside to have an easy way to search, find and use all our documentation in one knowledge database for each of our products. For documentation on…

XSLT Template (Ontolica High Confidence Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica High Confidence Web Part » XSLT Template (Ontolica High Confidence Web Part)

The XSLT Template settings for the High Confidence Web Part enable you to control the HTML format of the display created by this part. The following default templates are supplied for this web part: • Default.xsl: creates a table that shows the high-confidence…

Count of User’s (CAL)

Licensing Model » Count of User’s (CAL)

A user license (CAL) has to be acquired for named user(s). . Ontolica Search & Preview are counting named user’s in 3 months intervals A Client Access License (CAL) is considered a named user A Client Access License (CAL) has to be acquired for each named…

Change the maximum file graphic size

Documentation » Quick Configuration Guide » Change the maximum file graphic size

Configuration What documents are taking of space: SELECT TOP 10 doc.Url AS ‘Url’, DATALENGTH AS ‘Size’, img.PageNumber AS ‘Page’ FROM [OntolicaPreview].[dbo].[PagePreview] AS img Join [OntolicaPreview].[dbo].[Document] AS doc ON…

Preview +500 File type & format List

Function & Features » Preview +500 File type & format List

Enable users to get INSTANT PREVIEW with zoom, content search and print of probably all the organizations document & files The most comprehensive support of document & file preview for SharePoint, today supporting more than 600 document format & file types. See…

Software Maintenance

Software Maintenance

Software, upgrades, license key, support & service It all begins with an Ontolica Software Assurance (SA) All Subscription Licenses automatically incl. the Software Assurance (SA) Access to software usage rights, upgrades, support & services - The Ontolica…

Preview files from FileShares

Function & Features » Preview files from FileShares

You can preview files external to SharePoint – e.g. stored in file shares. Ontolica Preview automatically crawls FileShares and generates images ready to instant preview in SharePoint search results. The crawling process is highly configurable and you can even…

11 – Setting up Quick Filters

Documentation » Administrator Guide » 11 – Setting up Quick Filters

Quick Filters Including Quick Filters in Search Forms The Quick Filters Page — Finding the Quick Filters Page — Interpreting the Quick Filters List …

Ontolica Search Guide

Documentation » Quick Start Guide » Ontolica Search Guide

Quick Guide Activating Ontolica Search Features Setting Active Search License Creating Ontolica Search Center Configuring Ontolica Search Box Configuring Ontolica Cube Feature Activating Ontolica Search Features All Ontolica farm-wide features are…

What is user action restriction on files

FAQ » What is user action restriction on files

Restriction for user action on documents and files (Ontolica Search & Preview 2010, 2013, 2016 and later) Show in Search Result Open/Read Use/Editing Copy/Pasting Downloading Printing From 1-5 Follow the SharePoint restriction on a document library…

Download FREE TRIAL

Software Download » Start your FREE trial » Download FREE TRIAL

Ontolica Search & Preview FREE TRIAL for SharePoint Requirement: SharePoint Admin Access & good SharePoint knowledge Limited: 30 days – 1 server – 5 users – 0 anonymous users DOWNLOAD 2016 DOWNLOAD 2013 DOWNLOAD 2010 …

Creating an Ontolica Search Center

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Creating an Ontolica Search Center

The Ontolica search center exists as its own “site” in SharePoint, and is, therefore, part of a site collection and is usually shown as its own tab in the SharePoint application seen by users. To add an Ontolica search center, you will also, therefore, use…

Search Features

Function & Features » Search Features

Ontolica Search Features Make Enterprise Search Easy Design highly adaptive and productive search experiences for end-users Platform to build user centric search To create a compelling search experience for end-users ranks as one of the most important elements of…

Introduction

Introduction

Ontolica Search & Preview lets you instantly get preview of all your documents across systems and platforms Enterprise tool for SharePoint 2007, 2010, 2013 & 2016 MORE THAN 10 YEARS AND STILL GOING STRONG Search & Preview for SharePoint are supporting many…

Role of the SharePoint Search Result Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Role of the SharePoint Search Result Web Part

The Ontolica SharePoint Search Result Web Part submits an incoming query to the search database receives the search results and displays them on the page, usually in a table. The query is usually established when the user fills out a search form on the referring page,…

Custom Properties in Search Forms and Custom Queries

Documentation » Administrator Guide » 7 – Using Custom Properties » Making Custom Properties Searchable » Custom Properties in Search Forms and Custom Queries

In search forms, custom properties appear as fields that are separate from the standard key-word inputs. Usually, the difference is that custom-property fields search in metadata while the keyword fields search among the text content of each document. Behind the…

Preview files from custom CMS

Function & Features » Preview files from custom CMS

You can preview files external to SharePoint – e.g. custom Content Management Systems. Ontolica Preview can automatically crawl CMS external storage locations and generate images ready to instant preview in SharePoint search results. The crawling process is…

Result Page Layout and Formatting

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Search Center Result Pages » Result Page Layout and Formatting

You can design and format your result pages using all of the many layout and programming techniques available in SharePoint. Ontolica features are added by placing Ontolica Web Parts on the page. You can arrange and format these any way that you want and add any number…

Visible Tabs

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Level Settings » Visible Tabs

The Visible Tabs area shows a check box for each search tab available at the current site level. If you would like to hide one or more of the tabs at the current level (and below), then clear their associated check boxes. Note: Tabs are visible by default,…

Image Options (Ontolica High Confidence Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica High Confidence Web Part » Image Options (Ontolica High Confidence Web Part)

The Image options area provides settings that control whether and how to display images returned with a high-confidence result. The following settings are provided here: • Show high confidence image: mark this box if you would like to include images in your…

Disable Preview for FAST

Documentation » Quick Configuration Guide » Disable Preview for FAST

Configuration Disable the Office Web Apps Preview for FAST When you choose Ontolica Preview to be used for generating previews in a FAST search center, and you have the default Office Web Apps preview already configured, then you will most likely face the situation…

Managing Ontolica Modules

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Modules

Use the Manage Ontolica Modules page to make farm- and application-level settings for all types of Ontolica modules that you have installed for SharePoint. Each module adds its own heading to this page. The section added for the Ontolica for SharePoint 2013 product is…

Quick Configuration Guide

Documentation » Quick Configuration Guide

Enterprise tool for SharePoint 2007, 2010, 2013 & 2016 Quick Configuration Guides: Select active Servers Search box external search options Change refiner title or heading Change title of a search result Disable Preview for FAST Enable Anonymous…

Activating and Deactivating Ontolica for a Selected Site Collection

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating Ontolica for a Selected Site Collection

Ontolica features are made available to users when it is activated at the site-collection level. When deactivated at the collection level, Ontolica features will be unavailable to the affected collection(s) and the search functionality for that collection will revert…

Using the Search Box with “My Sites”

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Using the Search Box with “My Sites”

The SharePoint “My Sites” feature creates a personal site collection for each user. As a result, your SharePoint solution may grow to include a very large number of site collections, each of which should provide an Ontolica Search Box on most or all pages,…

Display Options (Ontolica Search Hint Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Hint Web Part » Display Options (Ontolica Search Hint Web Part)

Use the Display Options setting to specify CSS styles for controlling the format of the table in which the message will be displayed The Search Hint Web Part emits your settings here as values for an XML element named . The default XSLT template places these as value…

8 – Using Search Scopes

Documentation » Administrator Guide » 8 – Using Search Scopes

Introduction to Search Scopes — Configuring Scopes for the Ontolica Search Dialog Web Part — Configuring Scopes for the Ontolica Search Box Web Control The Search Scopes Page …

Display Settings (Search Box)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 12: The Ontolica Search Box » Configuring the General Search Box Settings » Display Settings (Search Box)

These settings affect the way the Search Box looks and which options it provides. Set each of the following options as required: • Show search scopes…: Mark this check box to provide a drop-down list for selecting a search scope. Clear this box to remove this…

XSLT Template (Ontolica Best Bets Web Part)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Best Bets Web Part » XSLT Template (Ontolica Best Bets Web Part)

The XSLT Template settings for the Best Bets Web Part enable you to control the HTML format of the display created by this part. The following default templates are supplied for this web part: • Default.xsl: creates a table that lists Best Bets together with a short…

Remove “View duplicates” link

Documentation » Quick Configuration Guide » Remove “View duplicates” link

Configuration To remove the “View duplicates” link from Ontolica Search Center result list please perform the following actions: Execute a search on whatever word in Ontolica Search center, so you are directed to the search results page (by default…

Adding an Ontolica Search Box to Your Site

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Adding an Ontolica Search Box to Your Site

The standard SharePoint site templates delivered by Microsoft include a delegate web control named “SearchBox”. This control is placed on a high-level master page that is inherited by nearly all other pages in each SharePoint site collection. This control…

Ontolica Search & Preview 2016

Software Download » Ontolica Search & Preview 2016

Download the latest version We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Ontolica Search & Preview 2016 April 2017 DOWNLOAD…

Software Versions Supported

Software Maintenance » Software Versions Supported

Standard support for the 2 latest versions What is the latest 2 versions?: The latest active General Available (GA) version and one active software version back. Example: v7.1 latest GA software version v6.x as one version back End of guaranty When a…

Introduction to Custom Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Introduction to Custom Properties

Custom properties in Ontolica usually refer to metadata about each of the various documents in the search database (such as author, date, status, etc.). In most cases, the custom properties used by Ontolica map directly to manage properties established in SharePoint…

The Search Tabs Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » The Search Tabs Page

The Search Tabs page lists the search tabs that are available at a given site level (farm, application, site collection or site). Use this page to access the properties and configuration for each search tab, add new search tabs for the current level, arrange search…

Ontolica Search & Preview 2010

Software Download » Ontolica Search & Preview 2010

Download the latest version We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Ontolica Search & Preview 2010 April 2017 DOWNLOAD…

Remote Support Assurance (RSA)

Agreements » Remote Support Assurance (RSA)

Get access to remote support & service via the Remote Service Assurance (RSA) The assurance offers end-users organization access to remote support & service on end-users installation via end-users remote access systems. Are for companies and organizations using our…

Using the Ontolica Search Box

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Using the Ontolica Search Box

The Ontolica Search Box is a Web control that creates a simple text field, which enables users to search the SharePoint content index and view results on a page from the Ontolica Search Center. Unlike most Ontolica Web Parts, the Search Box is not affected by any…

Release Cycle

Road Map » Release Cycle

There are five stages used in our release cycle. These necessary phases are essential to the overall goal of putting the most stable & solid software products on the market. Release Cycle 1 Alpha 2 Beta 3…

Search Configuration Mode

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Manager Web Part » Search Configuration Mode

The Search Configuration Mode setting enables you to select the source of the configuration settings for the current search center. You have the following options: • Use settings from the referring site: Causes all Ontolica Web parts in the current search center to…

File Converters as Plug-In

Function & Features » File Converters as Plug-In

Add File Converters for support of more document formats and file types *WHEN SUPPORT OF +500 DOCUMENT TYPES AND FILE FORMATS – NOT IS ENOUGH” To preview the contents of a file it needs to be converted into a graphical representation. This is done…

Display Options

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Tabs Web Part » Display Options

Use the Display Options setting to specify CSS styles for controlling the format of the search tabs. There are two types of settings here: • Layout table styles: The Search Tabs Web Part emits your settings here as values for the XML element. The default XSLT…

Ontolica Search & Preview 2013

Software Download » Ontolica Search & Preview 2013

Download the latest version We will continue to update the software version, this is the latest release Latest Release Product General Available (GA) Version 6.5.X Ontolica Search & Preview 2013 April 2017 DOWNLOAD…

How can I ensure high performance?

FAQ » How can I ensure high performance?

Use previewing documents is a matter of retrieving a small graphical pre-generated image. This is done at high speed with a very little workload. The file previews are pre-generated and cached by the Ontolica Conversion servers. Ontolica Preview does not rely on…

High Confidence Managed Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica High Confidence Web Part » High Confidence Managed Properties

High-confidence results are a built-in feature of the SharePoint search engine. The feature includes support for a series of 15 managed properties called HighConfidenceDisplayProperty1, HighConfidenceDisplayProperty2 … HighConfidenceDisplayProperty15. In a…

The Search Center Style Sheet

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 5: Setting up an Ontolica Search Center » The Search Center Style Sheet

The default XSLT templates for each of the Ontolica Web Parts incorporate support for CSS style sheet classes; each of these classes can be formatted using the Ontolica search style sheet, which is included in the Ontolica Style Gallery. This gives page designers an…

Working in Edit Mode

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Working with Ontolica Web Parts » Working in Edit Mode

SharePoint users will experience Ontolica as an integrated part of your SharePoint solution, with the functionality that you and other site administrators have designed. In most cases, this will look like a simple search form, available from nearly any page, plus an…

Why Ontolica Search & Preview

Introduction » Why Ontolica Search & Preview

Ontolica provides rock-solid – 99% uptime – preview add-on for your SharePoint solutions ONTOLICA 1. Allows for wide optional document and files support 2. Provides flexible access to multiple external document…

XSLT Template (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Dialog Web Part » XSLT Template (Ontolica Web Parts)

The XSLT Template settings for the Search Dialog Web Part enable you to control the HTML format of the search form created by this part. Usually, you will simply format a simple input form with one or more fields. The XML that is emitted by the Ontolica Search Dialog…

Role of the Search Dialog Web Part

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Dialog Web Part » Role of the Search Dialog Web Part

The Ontolica Search Dialog Web Part creates a search form. The part can be configured to display anything from a simple, one-field search box to a complex, advanced search form. The Web part is capable of displaying the following types of input forms: • Keyword…

Result Page Search Settings (Search Tab Configurations)

Documentation » Administrator Guide » 5 – Setup an Ontolica Search Center » Search Center Result Pages » Result Page Search Settings (Search Tab Configurations)

Whenever a user is viewing a result page and/or advanced search form, a set of search-tab configuration settings is active for that page. These settings affect many aspects of the content, options, and functionality available on the page, including: • The selection…

Is Scanned PDF files supported ?

FAQ » Is Scanned PDF files supported ?

Support of Scanned PDF files Yes, Scanned PDF files can be Previewed as any other PDF file. When the OCR scanning is done correctly, it will allow the best page feature to work. However, sometimes there are some limitations depending on how the document was…

Change title of a search result

Documentation » Quick Configuration Guide » Change title of a search result

Configuration By default, Ontolica Search & Preview uses the title of an item to display the name of a search result. Here are instructions to change that to a different property, such as file name: - Edit the search results page, and click the Configure this Search…

Installation and Setup Outline

Documentation » Administrator Guide » 2 – Installation and Setup » Installation Overview » Installation and Setup Outline

To install Ontolica and make its basic, default features available to a given site collection, do the following: 1. Run the Ontolica setup program on one of the machines in your server farm as described in “Running the Ontolica Setup Program”. 2. Make sure…

Display Options (Ontolica High Confidence Web Part)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica High Confidence Web Part » Display Options (Ontolica High Confidence Web Part)

Use the Display Options setting to specify CSS styles for controlling the format of the table in which the high-confidence result will be displayed The High Confidence Web Part emits your settings here as values for an XML element named . The default XSLT template…

Page not found – error from search box

Documentation » Error messages » Page not found – error from search box

Search not working after INSTALL You need to point the search box to the location of existing Ontolica Search Center. Go to: “Home > Site Actions > Site Settings > Modify All Site Settings > Ontolica Search Box Scopes”. Choose “Settings”. Set…

Image Options (Ontolica Best Bets Web Part )

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Best Bets Web Part » Image Options (Ontolica Best Bets Web Part )

Each Ontolica Best Bet can be defined with an associated image. Use the settings in the Image Options to control how this image will be handled by the current web part. Make settings as follows: • Show Best Bet images: Mark this check box to use the Best-Bet images…

Image Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Image Options

The settings in the Image Options area affect images shown in search results. These settings only have an effect when you are using one of the XSLT templates that include images in results, such as for image search or people search. The following settings are…

Changelog 2016

Software Download » Changelog 2016

Ontolica Search and Preview Changelog 2016 Package Name: Ontolica Search & Preview 2016 – for SharePoint 2016 Module . Type. Release Candidate V6.6 – November 2017 S&P Enhancements Speed enhancements…

Target Search Center

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Configuring the General Search Box Settings » Target Search Center

When a user submits a query using the Search Box, it must target a result page, which includes the Ontolica Web Parts required to submit the query and display the results. This is usually the default page of the Ontolica Search Center, but you might customize this for…

Activating and Deactivating the Search Box Feature for an Application

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 4: Activating and Deactivating Ontolica » Activating and Deactivating the Search Box Feature for an Application

The Ontolica Search Box feature provides a subset of the capabilities provided by the full Ontolica feature. It enables you to activate and manage the Search Box for a group of site collections that do not otherwise have the full Ontolica feature active. Usually, you…

XSLT Template (Ontolica Search Hint Web Part)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 14: Working with the Ontolica Web Parts » Ontolica Search Hint Web Part » XSLT Template (Ontolica Search Hint Web Part)

The XSLT Template settings for the Search Hint Web Part enable you to control the HTML format of the display created by this part. The XML generated by this Web part is very simple, containing just the layout style setting and the text to be displayed. The following…

Including Quick Filters in Search Forms

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 11: Setting up Quick Filters » Including Quick Filters in Search Forms

To include quick filters in a search form, you must do the following: 1. Establish the quick filters for the appropriate search tab and site level (see “The Quick Filters Page”). Here you will give each filter a name and establish the logic for the query…

Display Options (Ontolica Best Bets Web Part )

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Best Bets Web Part » Display Options (Ontolica Best Bets Web Part )

Use the Display Options setting to adjust the appearance of the Best-Bets display. Make the following settings: • Header: enter text to be shown at the top of the table in which Best-Bet results are shown. • Layout table styles: enter CSS styles for controlling…

12 – The Ontolica Search Box

Documentation » Administrator Guide » 12 – The Ontolica Search Box

Using the Ontolica Search Box Adding an Ontolica Search Box to Your Site Using the Search Box with “My Sites” Search Box Settings and Inheritance — Farm-Level…

Sorting Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » Sorting Properties

Sorting properties enable users to modify the criteria by which result lists are sorted. By default, results are sorted by relevance, which is calculated at search time based on how closely each found document matches the submitted query. However, you might choose to…

Online Service Assurance (OSA)

Agreements » Online Service Assurance (OSA)

Get access to online support & service via the Online Support Assurance (OSA) The assurance offers end-users organization with access to online support & service via end-users online meeting system, skype, business skype or similar. Are for companies and…

Creating New Search Tabs

Documentation » Administrator Guide » 6 – Using Search Tabs » Creating New Search Tabs

To create a new search tab for your site: 1. Decide which parts of your SharePoint installation will require your new tab. Then navigate to the appropriate site level in SharePoint and open then Search Tabs page. 2. On the Search Tabs page, do one of the…

Ontolica Search Intelligence

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Modules » Ontolica Search Intelligence

Figure: The Manage Ontolica Modules page of the SharePoint central administration site (Ontolica Search Intelligence enabled) The following links are provided under the Ontolica Search Intelligence heading. Use them to access each of the various functions available…

Number of users was exceeded

Documentation » Error messages » Number of users was exceeded

Or similar: the-maximun-number-of-users-was-exceeded 1. Check if you need to purchase more users (CAL) Find info in the purchase license Invoice Find info in the Software Assurance Invoice Find info in the Key License File OR 2. If you are sure: that you…

Empty Search Condition

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Hint Web Part » Empty Search Condition

Use the settings here to define the text (and formatting) to display when the user has loaded the page without submitting a query. This message could inform the user that he or she must enter a query. Click on one of the following buttons to define your…

Supported version

Request for License Key File » Supported version

Standard support for the 2 latest versions What is the 2 latest versions? The latest active General Available (GA) version and one active software version back. Example: v7.1 latest GA software version v6.x as one version back NOTE: After the release…

Assurance prices

Pricing & Plans » Assurance prices

Software Maintenance, Support & Service The yearly 12-months assurance fee is a percent calculated on the end-users registered inventory of software licenses, but never less than the minimum fee on the assurance. More on the main Software Assurance More on the…

Install Guide

Documentation » Quick Start Guide » Install Guide

Installation Guide for Ontolica Search & Preview. Before beginning the installation, please take a moment to review the system requirements. To install the Ontolica Search & Preview, run the Setup.exe program from the main folder of the installation package on…

The Ontolica Style Gallery

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » The Ontolica Style Gallery

The Ontolica Style Gallery holds all of the XSLT Templates and CSS style sheets used by the various Ontolica Web parts. From here, they are available from all sites in the collection. A collection of predefined templates is supplied with the solution—often several…

Introduction to Search Scopes

Documentation » Administrator Guide » 8 – Using Search Scopes » Introduction to Search Scopes

Search scopes provide users with an easy way to narrow the scope of a search. For example, a user might choose to search only within the Marketing site, or only for images or only for people. Ontolica presents users with a control (such as a drop-down list) for…

Scope Mapping Types

Documentation » Administrator Guide » 12 – The Ontolica Search Box » Creating and Configuring Search Box Scopes » Scope Mapping Types

Ontolica integrates with the search scope implementation already built into Microsoft’s SharePoint crawler and database. In the Microsoft implementation, each record in the search database is associated with a specific scope, which is usually assigned based…

Miscellaneous Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Miscellaneous Options

The Miscellaneous Options section enables you to enable or disable each of several optional Ontolica features. The following options are available here: • Open links in new window: Causes links in the result list to open their target pages in a new…

Creating Custom XSLT Templates

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Web Part XSLT Templates » Creating Custom XSLT Templates

The best way to create custom templates for your Ontolica Web controls is to do the following: 1. Go to a page that already contains the Ontolica Web control type for which you wish to design a new template (e.g., in the Ontolica Search Center). Go into edit mode and…

Scope in your query does not exist

Documentation » Quick Configuration Guide » Scope in your query does not exist

Configuration On some occasions it can happen that Ontolica Search will display “Scope in your query does not exist” message instead of search results. Background information: Each search query is made in the context of a specific search scope. The scopes…

Service Assurance Level 2 (SAL2)

Agreements » Service Assurance Level 2 (SAL2)

Get access to service level 2 via the Service Assurance Level 2 (SAL2) The assurance offers end-users organization 1st & 2nd level service with our team of consultancy. Are for companies and organizations using our software, where the solution is of a great value and…

Install & Upgrade

Install & Upgrade

How long time does it take to install Ontolica Search & Preview? *Use the Quick Start Guide to Install or Upgrade FAST INSTALLATION In many cases, it can be done in 1 day (2-7 hours) when everything is just right – excluding tuning, and not to forget…

Boolean Operators (Constructing Search Strings)

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 15: Ontolica Search Syntax » Constructing Search String/s » Boolean Operators (Constructing Search Strings)

Boolean operators enable you to construct complex logical expressions that include many different search words or phrases, including both inclusive and exclusive conditions. Ontolica supports the following standard Boolean operators: • AND When two search words (or…

XSLT Template

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Tabs Web Part » XSLT Template

The XSLT Template settings for the Search Tabs Web Part enable you to control the HTML format of the search tabs created by the part. The XML that is emitted by the Search Tabs Web Part supplies the URL for the search-center page associated with each available tab and…

Change refiner web-part title or heading

Documentation » Quick Configuration Guide » Change refiner web-part title or heading

Configuration The update of the Ontolica Search Refiner web-part title can be done in two ways: 1. By updating the Search Summary Drill Down webpart XSLT file At Site Collection level, go to Site Actions > Site Settings > Galleries > Ontolica Styles > Search Summary…

Ontolica Search – Modules

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 3: Ontolica Central Administration » Managing Ontolica Modules » Ontolica Search – Modules

Figure: The Manage Ontolica Modules page of the SharePoint central administration The following links are provided under the Ontolica Search heading. Use them to access each of the various functions available at your current site level: • Manage Search Tabs:…

NON-Production License

Pricing & Plans » NON-Production License

Prices Item no. Non-Production Server USD 2107 Ontolica Search&Preview 2007 – per Server Non-Production – Incl. 100 users (CAL) 4,062.50 2110 Ontolica Search&Preview 2010 – per…

Software Assurance (SA)

Agreements » Software Assurance (SA)

The access to our Support and Service program GUARANTEE – for access to software usage rights, upgrade, support and services The Software Assurance (SA) provides running and working software: FREE – Usage rights in accordance with the end user license…

Migration with extra License

Pricing & Plans » Migration with extra License

Up to 50% discount Migration with simultaneously extra Ontolica Search & Preview Licenses When companies and organizations are migrating from example one version of SharePoint to another, from one farm ID to another, from one server to another server, any extra…

Production License

Pricing & Plans » Production License

Prices Item no. Production Server USD 2007 Ontolica Search&Preview 2,007 – per Server Production – Incl. 100 users (CAL) 8,125 2010 Ontolica Search&Preview 2010 – per Server Production – Incl.…

Best Bet Configuration Settings

Documentation » Administrator Guide » 10 – Using Ontolica Best Bets » Creating and Configuring Ontolica Best Bets » Best Bet Configuration Settings

When you are configuring a new or existing Best Bet for the Ontolica Search Dialog Web Part, make the following settings: • Title and Description: Enter a title and description in the fields provided. The Title is the name by which the Best Bet is presented to users…

Search Result Actions (Ontolica Web Parts)

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica SharePoint Search Result Web Part » Search Result Actions (Ontolica Web Parts)

The search result actions feature provides links for working with a given search result. The features available are defined by the Search Result Actions settings for each search tab. In the default XSLT template provided with Ontolica, result actions cause each link in…

14 – Work with Ontolica Web Parts

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts

Working with Ontolica Web Parts — Working in Edit Mode — Standard SharePoint Layout Options — Ontolica Configuration Settings Ontolica Search Manager Web Part …

Using Dynamic Search Values

Documentation » Administrator Guide » 15 – Ontolica Search Syntax » Using Dynamic Search Values

Ontolica can accept queries that include dynamic values, which are evaluated at run time. Usually, you will use dynamic values in property-search expressions, and especially when you are designing fixed queries for the SharePoint Search Result Web Part or static links.…

Table of Contents

Documentation » Administrator Guide » Table of Contents

Chapter 1: Introduction Ontolica Search & Preview for SharePoint – Overview Chapter 2: Installation and Setup Installation Overview — Where to Install — SharePoint Structural Hierarchy…

Netcompany

Partner Success Stories » Netcompany

“A continuous series of high quality IT-deliveries, on schedule and on budget speaks for itself “ ONTOLICA – PARTNER SUCCESS STORIE by Surfray CHALLENGE SOLUTION BENEFIT Netcompany are developing and service the…

Why upgrade now

Software Maintenance » Why upgrade now

Lots of good reasons to 1) Not all service-packs and upgrades are for the good As we all know – Microsoft (and other big brands) – keeps making a lot of updates and fixes to their software and sometimes this affects other software there are…

Tab Settings and Inheritance

Documentation » Administrator Guide » 6 – Using Search Tabs » Search-Tab Configuration and Inheritance » Tab Settings and Inheritance

Search-tab configuration settings can be made on many different levels, with settings inherited along the lines of the SharePoint hierarchy. Figure: SharePoint 2013 structure A very simple Ontolica solution might include just one search-tab configuration that is…

Creating and Configuring Sorting Properties

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Using Custom Properties to Sort Results » Creating and Configuring Sorting Properties

To configure sorting properties: 1. Go to the Search Tabs page for the site level at which you want to create the new result property as described in “Search-Tab Configuration and Inheritance”. 2. Click on the search tab for which you want to modify…

Service Assurance Level 3 (SAL3)

Agreements » Service Assurance Level 3 (SAL3)

Service Assurance L3 (SAL3) The assurance offers end-users organization 1st, 2nd & 3rd level service with our team of supporter, consultancy, engineers, and developers. Are for companies and organizations using our software, where the solution is of a great value and…

Creating and Configuring Grouping Properties

Documentation » Administrator Guide » 7 – Using Custom Properties » Using Custom Properties to Group Results » Creating and Configuring Grouping Properties

Adding, Editing and Deleting Grouping Properties To configure grouping properties: 1. Go to the Search Tabs page for the site level at which you want to create the new grouping property as described in “Search-Tab Configuration and Inheritance”. …

Refiner Options

Documentation » Administrator Guide » 14 – Work with Ontolica Web Parts » Ontolica Search Dialog Web Part » Refiner Options

The refiner feature enables users to filter results based on property values, thereby homing in on one specific type of result. For example, if you have configured the “author” property as a refiner property for the current search-tab configuration, then…

Upgrade Guide

Documentation » Quick Start Guide » Upgrade Guide

Quick Guide Upgrade Ontolica Search & Preview Installation Upgrade Ontolica Preview Back-end Upgrade Ontolica Modules Upgrade Ontolica Search & Preview Installation GENERAL UPGRADE GUIDE The general upgrade guide, don’t handle special set-up…

Making Ontolica Available

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 2: Installation and Setup » Making Ontolica Available

To make the features of Ontolica available to users, your site must provide the following: • An Ontolica Search Center, which supplies pages that interact with the SharePoint search database by submitting queries and displaying search results. The Search Center is a…

Search Tab Property Settings

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 6: Using Search Tabs » Search Tab Configuration » Search Tab Property Settings

The settings under the Property Settings heading of the Search Tab Configuration page manage each of the various types of custom properties used by Ontolica. In most cases, the custom properties used by Ontolica map directly to managed properties established in…

Result Page Web Parts

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 5: Setting up an Ontolica Search Center » Search Center Result Pages » Result Page Web Parts

Each result page includes several different Ontolica Web Parts, each of which provides a specific type of search functionality. A typical result page includes the following Web Parts: • Ontolica Search Manager This is required for all pages. It establishes the…

Finding and Transferring the Ontolica Configuration Files

Documentation » Administrator Guide » 2 – Installation and Setup » Ontolica Configuration Files and Staging » Finding and Transferring the Ontolica Configuration Files

If you would like to implement a staged roll-out of Ontolica, then you must be able to find the Ontolica configuration files on your test machine and then copy these to your live SharePoint farm when you are ready. These are stored as follows: • Farm- and…

The Searchable Properties Page

Introduction to Ontolica Preview » ####Ontolica for SharePoint 2013 Administrator’s Guide » Chapter 7: Using Custom Properties » Making Custom Properties Searchable » The Searchable Properties Page

The Searchable Properties page enables you to establish and configure the collection of search properties that will be available in the advanced search form on a given search tab. These properties will also be available for use in custom search strings designed using…