This problem is solved by CtrlSync:

1. How to automatically download files to users’ laptops from multiple different Sites in SharePoint. (Blueprints, Product Specifications and Price Sheets, Documentation, Recipes etc.)
2. How to automatically upload files from users’ laptop into different designated workflow enabled Libraries in SharePoint.
3. How to centrally manage and monitor things like: What users gets what files downloaded from multiple sites in SharePoint. What files from users laptops to automatically upload into SharePoint. Report when specific users or teams are up-to-date with all files.
All of the above – Without any user interaction what so ever.
In a nutshell: Centrally managed and automatic without any user interaction.
  • Sync files from Document Libraries to folders on users’ Desktop or OneDrive, File Shares, Other SharePoint Sites.
  • Optional: Fetch new or updated files from users when ready, and upload for review and approval. (Different or same Document Library)
  • Sync new file versions to all subscribing Users, FileShares, SharePoint Sites.
How it works
  • Subscriptions to files in Document Libraries are created as simple List Items.
  • Client app installed on the user’s machine or server reads the Subscription Items.
  • Files get Downloaded, Synced or Uploaded according to Rules and Permissions.

That’s it! – Download the Free Edition or visit the Online-shop

Immediate Benefits
  • Users don’t spend time searching for or downloading files from multiple sites & folders. Job relevant files are automatically located and updated.
  • Local access to files offline when connection is down or unreliable, keeping offsite users up to date and focused on their tasks. .
  • Partners, Customers and Employees automatically receive the right files. Know when everyone in a project team is up-to-date.
  • Selectively Sync or Push files to multiple OneDrive accounts based on business rules such as team membership or project assignment.
  • Full Integration with FileShares, Office 365, OneDrive, SharePoint 07, 10, 13, 16.
Free Edition vs. Standard Edition Free Edition Standard Edition
  • File Volume
Unlimited Unlimited
  • Number of User Managed File Subscriptions
3 Unlimited
  • Number of File Subscriptions Managed from SharePoint
5 Unlimited
  • Corporate Branding
No Yes
  • Custom Business logic.
No Yes
  • One step FREE deployment to end users and Servers
No Yes
Imagine what you can do with it!
Users Sync/Copy/Move files from ANY SharePoint platform to Desktop or any UNC location. This also works as a Server Service. Example: An external Contractor can have it running on a server to sync files to a central FileShare or even an internal SharePoint of theirs.
OneDrive Replicate files to individual OneDrive accounts (One Way or Sync)
Servers Sync/Copy/Move files between any SharePoint platform, OneDrive, FTP, FileShare
File sources SharePoint MOSS07, 2010, 2013, 2016, Office 365, FTP and FileShares.
Subscription Standard List Items created by People, Apps, PowerShell, Workflows etc.

Centrally create, share, and monitor subscriptions to files from across Site Collections to Employees, Partners, Customers and Servers.
All from one out-of-the-box standard SharePoint site. Feature list here.

Secure and simple concept without requiring user interaction.

  • Each user can have multiple subscriptions spanning multiple sites/site collections.
  • Subscriptions are represented by standard SharePoint List Item
  • Can be defined as Download-only, Upload-only or Synchronize.
  • Workflows and other apps can easily add/delete/modify subscription items integrating CtrlSync for SharePoint with existing business processes.

Conflict and Activity Tracking: When a file is downloaded/uploaded/deleted or when an conflict occurs, an entry in the Event Log List on the Management Site is created.

The app that runs on the users PC, downloads the subscriptions and processes each one separately. By clicking the program-icon in the Windows system-tray the user can see what files where acted on.

Corporate branding – your logo, colours, help links, etc. can be easily applied.

Apply Custom Business Logic
  • Dynamically differentiated upload/download sites
  • Adding managed MetaData
  • Directing file replication across multiple Document Libraries.
  • Leverage OneDrive to sync one way or bi-directionally to network file shares or another SharePoint site collection.
  • Multiple configurations targeting different user groups such as employees, internal and external contractors, and management.


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